DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD

MONDAY. APRIL 2. 1979. 3172 ADMINISTRATION BUILDING, 7:00 P.M.

OPEN SESSION

Present: Pedersen, K. George, Chairman

Arrott, A. S.

Absent: Cotef P. T.

Birch, D.

Douglas-Crampton, D.

Blaney,.J.

Doherty, P. M.

Brown, R.

HaUka, P.

Calvert, T. W

Hindle, L.

Carlson, R.

Hobson, R.

Dawson, A.

Keitner, A.

Dobb, T.

Kemp, C. L.

Frydenlund, D.

McMillan, D. B.

Geen,

C. H.

Overholt, M. J.

Gingerich, J. C.

Palmer, P. L.

Harrison,

Pinfield, L. T.

Hoiweg, B. A.

Thomas, L.

Ivany, J. W.

Walkley, J.

Jones, C. H. W

Webster, J. N.

Luetzen,

Wells,

Moffatt, D.

Wyatt, J. D.

Okuda, K.

Reilly, N.

Resnick,

Rieckhoff, K.

Timberlake, A. J.

Tuinman, J. J.

Wagner, P. L.

Weinberg, H.

Weinkam, J. J.

Wheatley, J.

Young, J. 0.

Evans,

H. N.,

Secretary.

Nagel, H. D.

Fike,

J., Recording Secretary

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S.M. 2/4/79

APPROVAL OF AGENDA

The Chairman advised that he had received a request from Senator

J. Harrison to add two motions to the agenda. At the request of Senate,

the two motions were read to the assembly. L. Resnick questioned the

propriety of Senate dealing with the second motion

which

related to a

fiscal matter. H. Evans drew attention to section 37 (n) of the

Universities Act which gives Senate the power to make such

recommendations to the Board as may be considered advisable for

promoting the interests of the University or for carrying out the objects

and provisions of the Act. The Chairman commented that, if approved,

the second motion would be only a recommendation from Senate to the

Board as the Board has sol authority on matters related to allocating

budget.

The Secretary stated that the motions must be editorialized in order

to correspond to the format utilized by Senate.

Moved by K. Rieckhoff, seconded by J. Gingerich,

"That the Agenda as amended be approved."

Question was called, and a vote taken.

MOTION CARRIED

APPROVAL OF THE MINUTES

The Minutes of the Open Session of March 5, 1979 were approved as

circulated.

BUSINESS ARISING FROM THE MINUTES

i) Paper S.79-30 - Reconsideration of Senate paper S.79-23

The Chairman declared his intention, if reconsideration were

approved, to return to the original motion brought forward by the

Senate Committee on Agenda and Rules to avoid the procedural

confusion that would otherwise arise. It was noted that the

motion to reconsider required only a simple majority to be approved.

Moved by B. Holweg, seconded by J. Young,

"That Senate reconsider the amended motion,

'That the membership described in Clauses 1), 2)

and 3) be changed to:

One faculty member (selected by the Dean of

Interdisciplinary Studies).

One student member (selected by the Student

Society).

Vice-President, Academic, or his delegate, to be

Chairman.' "

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S.M. 2/4/79

B. Holweg explained that, based on his discussions with other

Senators,

, it is clear considerable confusion existed about what was

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being voted on when the vote was taken at the last Senate meeting.

He expressed concern that a committee charged with such a complex

task could experience serious problems related to workload, continuity

of membership and pressures placed on committee members.

Question was called on the motion to reconsider under the

conditions described by the Chairman, and a vote taken.

MOTION TO RECONSIDER

CARRIED

16 in favor

8 opposed

Consideration turned to the original motion contained in Senate

paper S.79-23 and attached to S.79-30. During the discussion it was

agreed that the changes proposed by L. Resnick and accepted at the last

meeting would be incorporated, and these are included belpw.

MOTION:

"That Senate establish an Ad Hoc Senate Committee to

consider student academic discipline and conduct.

Membership:

•

(1) Four faculty members, with one from each Faculty

appointed by the Dean of the Faculty.

(2)

Four student members, with one from each Faculty but

•

including at least one graduate student, selected by

the Student Society.

(3)

Two members of the Senate Committee on Agenda and

Rules appointed by the Chairman of SCAR, one of whom

shall be the Vice-President Academic, or his delegate,

to be Chairman of the Ad Hoc Committee.

(4)

The Registrar, or his designate

, as Secretary, (Non-Voting).

All members, excepting the Secretary, shall have voting

privileges.

(1)

To develop procedures for the University for

considering and dealing with matters of student academic

discipline, including appeal procedures, and to

recommend these to Senate for consideration and approval.

(2)

To develop procedures for the University for considering

and dealing with matters of student conduct, including

appeal procedures, and to recommend these to Senate for

consideration and approval.

(3)

Before dissolution of the Committee, to present to

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S.M. 2/4/79

Senate recommendations concerning membership

structure, terms of reference, general procedures,

for any standing or ad hoc Senate Committee or other

bodies which may be necessary to carry out recommendations

approved by Senate under (1) and (2) above.

Moved by B. Holweg, seconded by K. Rieckhoff,

"That the membership described in Clauses 1), 2)

and 3) be changed to:

Two faculty members appointed by the President.

The Vice-Pre,jdent Academic, or his designate,

as Chairman.

Two students chosen by the Student Society."

In response to a question from the Chairman, the mover of the

motion confirmed the Registrar, or his designate, as Secretary (non-voting)

would continue to be included in the membership.

Question was called on the amendment, and a vote taken,

AMENDMENT CARRIED

Question was called on the main motion as amended, including

membership and terms of reference, and a vote taken,

MOTION AS AMENDED CARRIED

4. REPORT OF CHAIRMAN

1) AUCE 2 Strike Situation

The Chairman reported minimal movement resulting from separate

meetings between the mediator and the union and the mediator and the

University which had taken place during the past week.

ii) Board Actions Relating to Academic Consequences on Students

Commenting on a matter referred to him by the Board of Governors

regarding concerns expressed by the Student Society about potential

academic penalties students might experience because of the

current labor situation, C. Pedersen stated there are very serious

concerns about how students complete the present semester and the

extent to which the University is able to handle the current

situation with as little disruption as possible. He added that

difficulties are being experienced in some areas and all efforts

possible are being made to minimize the difficulties experienced by

students.

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S.M. 2/4/79

SD. Birch gave information about some of the problems being encountered

and the actions taken. He emphasized the difficulty of clearly

distinquishing between consequences and penalties stating that it is

impossible to avoid there being some consequences including some

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academic consequences to students resulting from the AUCE strike. Efforts

• .

have been directed toward interpretation and application of

university academic policies in ways which will minimize academic

penalties that might otherwise be imposed on student. There is clearly no

desire to apply penalties but some consequences cannot be avoided.

N. Reilly provided more detailed information on actions taken in the

attempt to minimize the negative effects on students. He informed Senate

of the actions taken through the Academic Advice Centre paying tribute to

the outstanding ef forts of M. Cairns, Director of the Centre. It was

obvious a major problem was related to the lack of complete and accurate

information being available to students, particularly in the early stages,

and one measure taken to assist students was the mailing of an

information package through the Registrar's Office. The package also

contained a letter co-authored by the President and the President of the

Student Society, J. Young. N. Reilly expressed his opinion that

current Senate policies have sufficient inherent flexibility that,. with

judicious interpretation, most of the difficulties experienced by students

could be minimized. He noted that various deadlines, e.g. drop dates for

courses, would not be rigidly adhered to. He also gave detailed

information on the options available to students when a specified course

could not continue to be offered by the University, including provision for

some courses for a drop with refund of tuition fee, credit/no entry

grading or standard grading. As the end of term approaches, he felt

additional problems may be experienced but efforts will' be made to solve

them expeditiously.

J. Young, in his capacity of President of the Student Society,

expressed appreciation to Dr. Pedersen, the Academic Vice-President's

Office and the Registrar for their efforts to see that students are not

unnecessarily disadvantaged by the current labor situation. In response,

Dr. Pedersen requested that J. Young and his colleagues continue to

bring to the administration's attention niatters'that are of concern to

students with. respect to their academic programs.

iii) Kelowna School of Resource Management

The Chairman recounted some of the events of a meeting held on

March 5, 1979 attended by himself, members of the Board of Governors and

three members of the Universities Council; Dr. Gibson, Chairman

Jack Hetherington and David Freeman. The meeting was described as a

frank exchange of information and opinions but it was clear Council was.

not prepared to reconsider its final decision. Dr. Pedersen spoke of the

dysfunctional consequences of Council's action including the possible

negative effects on relations between the University and the rest of

the Province in future endeavors. He stated that it was his intent to

write to the Universities Council stating the concerns he wished placed

on the record.

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S.M. 2/4/79

K. Rieckhoff added that in his opinion he felt the Chairman of

the Universities Council realized the planning processes of the Council

had been deficient permitting such an event to occur.

iv) Research Park

The Chairman provided information on the possibility of developing

a research park on land owned by Simon Fraser University. He advised

that extensive discussions are taking place with Discovery Parks Inc., a

subsiduary of the B. C. Development Corpn. and other agencies. In

Addition to the potential increased opportunities for faculty and

students, the University may realize other benefits such as completion

of the ring road and some expansion of other physical plant facilities at

no direct cost to the University.

L. Resnick expressed reservations about any firm wishing to come to

campus considering the history of labor relations. C. Pedersen agreed

that this is .a matter deserving of attention.

Budget

Preliminary information on the basis of limited data was provided

by G. Pedersen on the 1979/80 operating budget allocation to

universities with indication that some increase might be forthcoming.

vi)

S.79-31 Limitation of Enrolment - PDP

Moved by D. Birch, seconded by K. Rieckhoff,

"That Senate approve the action approved by the Board to limit.

PDP enrollment, as reflected in Senate paper S.79-31.

'That effective September 1, 1979 the Board establish for

the Professional Development Program in the Faculty of

Education an enrollment limit of 500 students per year

exclusive of those students in programs or modules

separately budgeted and funded through such sources as

Interior Programs.'

Responding to questions raised by J. Harrison, Dean Ivany

explained that enrollment in PDP has always been limited but the

question was what is a suitable limit to maintain the quality of

intake of students to the program which in turn would maintain

the prestige of the program. J. .Gingerich asked why a limit on

enrollment was necessary when entrance requirements could be the

tool to control the quantity and quality of entrants. G. Ivany

responded that the situation was complex because of the long term

planning and commitments required to acquire Faculty Associates.

D. Birch stated that attention must also be paid to the

needs of the constituencies served by the Faculty where there is

a need for increased graduate programs, particularily professionally

oriented or field oriented graduate programs, and to serve those

needs more it is a matter of redirecting resources rather than

increasing them.

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S.M. 2/4/79

T. Arrott expressed opinion that the admissions criteria should

determine the intake of students n the number of Faculty Associates

hired. He also stated his opinion that a long term demand has existed,

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and will continue to exist, for more science teachers to be graduated

from the program.

Question was called, and a vote taken,

MOTION CARRIED

5. REPORTS OF COMMITTEES

Senate Nominating Committee

S.79-32 - Senate Election. Senate Committee on Continuing Studies

Only one nomination was received for a Lay senator to replace

L. Latham on the Senate Committee on Continuing Studies for

term of office from date of election to September 30, 1979.

Declared elected by acclamation: W. J. A. Rowe'.

ii)

Senate Committee on Undergraduate Studies

a) S.79-33 Economics and Commerce - Prerequisite and Title

Changes - For Information

Acting in accordance with the powers delegated to it by Senate

(S78-10) and in accordance with the reporting procedures 'approved by Senate

(S78-159) the Senate Committee on Undergraduate Studies approved at its

meeting on February 27, 1979, changes in the prerequisites and title for

certain 'Economics and Commerce courses as outlined below and is hereby

providing a summary to Senate for information.

(a)

Prerequisite change, ECON 100-3, Introduction to Economics

(b)

Prerequisite change, ECON 301-5, Intermediate Microeconomic

Theory

(c)

Prerequisite change, COMM 307-3, Managerial Economics

(d)

Change in title, calendar description and prerequisite,

COMM 3-37-3, Management Information Systems I.

The changes indicated in items (a), (b) and (c) are prerequisite

changes in a technical sense only. 'They involve restrictions on the

circumstances under which students may obtain credit for these courses

(in particular, since ECON 301, ECON 302, and COMM 307 are similar

courses) and such statements traditionally appear in the calendar under

the heading of "prerequisites".

Full documen tat i on i

ava i I ab I

in thy Rcgi s tra i-'

Of ii

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S.M. 2/4/79

b) S.79-34 Geography - Prerequisite Changes - For Information

Acting in accordance with the powers delegated to it by Senate

(S78-10) and in accordance with the reporting procedures approved by

Senate (S78-159) the Senate Committee on Undergraduate Studies approved

at its meeting on February 27, 1979, changes in the prerequisites and

titles for certain Geography courses as outlined below and is hereby

providing a summary to Senate for information.

(a)

Prerequisite change, GEOG 262-3, Canada

(b)

Prerequisite change, GEOG 263-3, Selected Regions.

The prerequisite statements for both of these courses used to

include the following:

"at least 15 credit hours including two of GEOG 111, 121, or 141."

The requirement for two of the courses GEOG 111, 121 or 141 was

introduced five years ago.

The experience of the instructors in GEOG 262 and 263 over, this

period has convinced them that this particular requirement is

unnecessary and the Department is now recommending that the

prerequisite return to the previous one, requiring only 15 credit hours.

A further factor was the Department's interest in having GEOG 262 (Canada)

available to the maximum number of students possible.

Full documentation is available in the Registrar's Office.

REPORTS OF FACULTIES

i) Faculty of Interdisciplinary Studies

S.79-35 - Special Topics

The Chairman noted that the outlines of Special Topics courses

offer in 79-1 semester in the Faculty of Interdisciplinary Studies was

provided for information.

OTHER BUSINESS

'i) S.79-22 - Notice of Motion - K. Rieckhoff

Moved by K. Rieckhoff, seconded by L. Resnick,

"That for the purposes of considering the granting of graduate

degrees at the Master's level Senate be provided with lists of

candidates. The lists presented to Senate, from the Senate

Committee on Graduate Studies, will contain in addition to the

candidate's name and degree, the title of the thesis, extended

essay, or project, and the name of the senior supervisor."

Note: Appropriate reference documentation of the type

now distributed to Senate will be made available by

the Registrar for view by any Senator in the Senate

chambers should any Senator wish to see it.

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S. M. 2/4/79

K. Rieckhoff reviewed the history of processing undergraduate

degrees which at first included full documentation but when appropriate

control procedures were in place and when the number of graduating students

became significant Senate had approved the current system of providing

lists of graduating students with documentation available to Senators.

He considered the situation concerning graduating students at the

Master's level has reached the point relieving Senate of the need to

monitor the details of each degree. He emphasized that the documentation

would continue to be available to Senators who wished to check it but that

full distribution would be discontinued.

J. Young spoke in opposition to the motion stating his belief that

Senate should continue to closely monitor the documentation to ensure

quality is maintained. In addition, he felt Senators who had not

checked the documentation would be at a disadvantage if a question was

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raised by a Senator who had done so, which may cause some harm to the

graduating student through delay in processing. Also speaking in opposition

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to the motion,-T. Arrott felt that it was essential for Senate to continue

•checking the documentation as a final check to ensure the work is done

well and excellence is maintained. He drew attention to the difference

between Undergraduate and Graduate degree requirements noting that at

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the Undergraduate level there is no requirement that a final project

or thesis be placed in the Library for the reference of others.

T. Calvert felt the various committees involved in reviewing and

approving a Master's degree must ensure quality is maintained.

Amendment was moved by C. Jones, seconded by T. Calvert,

"That'in the reference documentation to be provided

there be included the dates of oral examinations,

dates when essays or projects are submitted for

evaluation, the dates when approval for recommending

the degree are given by the Senate Graduate Studies,

Committee."

Question was called on the 'amendment, and a vote taken.

AMENDMENT CARRIED

Question was called on the main motion as

amended, and a

vote taken.

MAIN MOTION AS AMENDED CARRIED

S-.M. 2/4/79

ii). Motions from J. Harrison -. (now identified as Appendix I)

As indicated at the time of approval of the agenda, the

motions proposed in Appendix I are adjusted to conform to the

normal Senate practice, separating rationale and motion. During

discussion, the Chairman indicated the motions ;would be considered

in separate parts (now identified as Motion I -(1), Motion I (2),

Motion II (1), Motion II (2)).

Moved by J. Harrison, seconded by A. Timberlake,

MOTION I (1) "That Senate recognizes the current labor-management dispute

has had a severe impact on the quality of education at SFU;

that it recognizes the desirability of the maintenance of

recognized academic standards; that it expresses its concern

over the disruption of the educational process; and that it

requests the President to relay this concern to the parties

involved in the dispute and to express the view of Senate

that these factors should be considered in the bargaining

process."

Rationale: It is the express responsibility of Senate to deal

with matters pertaining to the academic quality

of education at the University.

The current labor dispute at,SFU has severely

disrupted a number of courses offered by this

institution, reduced the number and quality of

academic services available on campus normally

expected to maintain academic standards,

endangered the morale of both faculty and students,

and has the potential to seriously disrupt the

grading process should the dispute be prolonged..

J. Harrison spoke to his motion noting the damage to the

academic environment; some attitudes of hostility; the difficulty

of maintenance of equipment with resultant time loss and frustrations;

the shorter library hours and difficulties with inter-library loans and

recall processes; the cut-backs in computer facilities; difficulties' for

students because of day-care closure; the problems with the lack of

bus service and impact on study time; problems at the picket lines and

difficulties for those who would not or cannot cross; the dangers of

misinformation; potential problems with grading; the cancellations of

some classes or components; the impact on prerequisite requirements;

the potential of some grades being withheld and resultant problems.

J. Young noted precedent for such a motion at Senate,

referring to 1976.

L. Resnick suggested Senate would approve such a motion almost

as a motherhood issue, and A. Arrott concurred.

Question was called, and a vote taken.

MOTION '

CARRIED

S.M. 2/4/79

Moved by J. Harrison, seconded by A. Timberlake,

MOTION 1 (2)

"That Senate request the President to inform the Minister.

of Education of the position taken by this body."

A number of Senators expressed concern if this motion were to

pass. D. Birch referred to a former unfortunate circumstance in which

a like action had been taken.

Question was called, and a vote taken.

MOTION FAILED.

A change in wording from Appendix I was proposed by J.

Harrison, with reference t6 .fees and monies not spent.

Moved-by J. Harrison, seconded by J. Young,

MOTION II (1)

"That Senate recommend to the Board of Governors that. a

portion of the money saved due to the strike be returned

to students in the form of the establishment of an

endowment fund to be used for non-repayable grants."

•

MOTION II (2),

which would follow would read,

"The terms of reference of said fund to be established

in consultation with the Simon Fraser Student Society."

Rationale: Student fees constitute 10% of the University's

budget; students are hard-hit academically and

denied services they would normally receive;

it is the responsibility of Senate to see to

matters of financial aid.

H. Weinberg suggested the possibility of fee rebates or

bursaries dependent on need.

J. Harrison referred to discussions

with the Financial Aid Office and the problems of first undertaking a

loan before abursary, and the desire.for consulation o

n the terms of

reference.

K. Rieckhoff indicated he would abstain from discussion and

vote on the matter-as it is a direct recommendation to the Board.

T. Calvert expressed concern on the precedent pertaining to

use of funds. The Secretary suggested the motions take the form of a

request to the Board to give consideration, rather than a direct

recommendation on the action.

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S.M. 2/4/79

Moved by J. Wheatley, seconded by B. Hoiweg,

"That motion IT (1) and the proposed motion IT (2) be

referred to the Senate Committee on University Budget."

It was observed that SCIJB is advisory to the President but

that information could come back to Senate.

Question was called on the motion to refer, and a vote taken.

MOTION TO REFER CARRIED

NOTICES OF MOTION

There were no notices of motion.

INFORMATION

The assembly recessed briefly at 9:16 p.m. prior to

moving into closed session.

H. M. Evans

Secretary