DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD

MONDAY, JUNE 5, 1978, 3172 ADMINISTRATION BUILDING, 7:00 P.M.

OPEN SESSION

Present: Jewett, P., Chairman

•

Arrott, A.S.

Birch, D.R.

Blaney, J.P.

Brown, R.

Calvert, T.W.

Cunningham, A.B.

Frydenlund, D.

Geen, G.H.

Gingerich, J.C.

Gort, D.

Harrison, J.

Hauka, D.P.

Hobson, R.F.

Home, D.G.

Ivany, J.W.G.

• Jones, C.H.W.

Keitner, A.A.

Kemp, C.L.

Lachlan, A.H.

McMillan, D.B.

Munro, J.M.

Rieckhoff, K.E.

Thomas, L.E.

Timberlake, A.J.

•

Tuinman, J.J.

•

• Wagner, P.L.

Weinberg, H.

Weinkam, J.J.

Wells, E.J.

Wheatley, J.W.

Wyatt, J.D.

Young, J.O.

Evans, H.M., Secretary

Nagel, H.D.

Fike, J., Recording Secretary

Absent: Carlson, R.L.

Cote, P.T.

Douglas-Crampton, D.

Dobb, T.C.

Doherty, P.M.

Hindle, L.

Latham, L.

Luetzen, S.

Mackauer, J.P.M.

McClaren, M.

Moffat, D.

Overholt, M.J.

Resnick, L.

Toor, J.B.

Walkley, J.

Webster, J.M.

Wilson, E.G.

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S.M. 5/6/78

The Chairman welcomed the newly elected Senators to Senate and they were

introduced to the assembly.

APPROVAL OF AGENDA

The agenda was approved as circulated.

APPROVAL OF MINUTES

The minutes of the Open Session of May 8, 1978 were approved as

circulated.

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

REPORT OF CHAIRMAN

The Chairman referred to the question from Jim Young concerning

access to the task force reports of the University Review Committee.

She indicated that some reports contained sensitive material which likely

could be edited out and that she would talk to the chairmen of the task

forces to seek agreement for appropriate access.

It was not intended

that there be broad distribution, but that some copies be available in

the President's Office.

I a

She also emphasized that recommendations normally would not go

direct to anybody, but ar' being screened by her with intent to refer to

the appropriate committee or other bodies such as SCUS, SCAP, etc.,

before items might come forward to Senate.

The Chairman then referred to the Open Learning Institute and read

a statement which had been received from the Ministry of Education

(copy attached).

She was not sure whether the advice of the three Universities had

been taken that the Institute itself should not grant degrees.

The

Institute will use distance learning models in arts and sciences.

The

Principal and Chief Executive Officer on a

2 year term appointment would

be Professor John Ellis of this University, who would be seeking leave

of absence.

REPORTS OF COMMITTEES

i) Senate Nominating Committee

a) Paper S.78-72 - Elections

The Secretary noted that there had been some additional nominations,

that some elections would be completed by acclamation, that specific

instructions had been placed on the ballot papers and should be read

carefully by members.

-3-

S.M. 5/6/78

Elections were as follows:

Senate Committee on Academic Planning (SCAP)/Senate Committee on

University Budget (SCtJB)

Two Senators at large to replace P. Buitenhuis and A. Kazepides

for balance terms of office, from June 1, 1978 to September 30, 1979.

Candidates: C.H.W. Jones

Votes Recorded: 17

J. Harrison

P.L. Wagner

J. Walkley.

J.J. Weinkam

Declared elected as Senators at large:

C.H.W. JONES

J.J. WEINKAM

One lay Senator to replace S. Thomas for balance term of office, from

June 1, 1978 to September 30, 1979.

Candidate:

S. Luetzen

Declared elected by acclamation.

One student Senator to replace K. Hossack for balance term of Office,

from June 1, 1978 to September 30, 1978, and one student Senator to

replace B. Hoiweg for balance term of office, from June 1, 1978 to

September 30, 1979.

Candidates: D.B. McMillan

Votes Recorded: 25

J.0. Young

Declared elected to September 30, 1979: D.B. McMILLAN

Declared elected to September 30, 1978: J.O. YOUNG

Senate Committee on Agenda and Rules (SCAR)

One Senator at large and one student Senator to replace A.E. Chapman

and B.J.F. Palmer for balance terms of office, from June 1, 1978 to

September 30, 1979.

Candidate for Senator at large:

L.E. Thomas

Candidate for student Senator:

D. Gort

Declared elected as Senator at large by acclamation: L.E. THOMAS

Declared elected as student Senator by acclamation:

D. GORT

- 4 -

S.M. 5/6/78

Senate Committee on Continuing Studies (SCCS)

Two student Senators to replace M.J. Webb and J. Hackney for balance

terms of office, from June 1, 1978 to September 30, 1978.

Candidates: D. Hauka

Votes Recorded: 11

D.G. Home

Declared elected as regular member: D.G. HORNE

Declared elected as alternate member: D. HAUKA

Senate Committee on Honorary Degrees (SCHD)

One Faculty of Arts Senator and one Faculty of Interdisciplinary Studies

Senator to replace P. Buitenhuis and A.E. Chapman for no specified terms

of office, commencing June 1, 1978.

Candidates Faculty of Arts:

R.L. Carlson

Votes Recorded: 12

A.B. Cunningham

P.L. Wagner

Run-off election required:

Candidates: R.L. Carlson:

Votes Recorded: 19

A.B. Cunningham:

Declared elected: R.L. CARLSON

Candidate for Interdisciplinary Studies:

A.A. Keitner

Declared elected by acclamation: A.A. KELTNER

One student Senator to replace D.E. Bitle for no specified term of

office, commencing June 1, 1978.

Candidates: D. Hauka

Votes Recorded: 17

J.O. Young

Declared elected as student Senator: D. HAUKA

Senate Library Committee (SLC)

Two Senators at large to replace J.F. Hutchinson and S. Thomas for

balance terms of office, from June 1, 1978 to September 30, 1979.

- 5 -

S.M. 5/6/78

Candidates: J. Harrison

Votes Recorded: 20

C.L. Kemp

J. Walkley

Declared elected: C.L. KEMP

J. HARRISON

One student Senator and one student Senator alternate to replace

Lal

and G. Bitle for balance terms of office, from June 1, 1978

to September 30, 1978.

Candidates: D. Douglas-Craxnpton

Votes Recorded: 13

J.C. Gingerich

Declared elected as Regular member: J.C. GINGERICH

Declared elected as Alternate member: D. DOUGLAS-CRAMPTON

Senate Nominating Committee (SNC)

One Senator at large to replace B. Holweg for balance term of office,

from June 1, 1978 to September 30, 1978.

Candidates: G.H. Geen

Votes Recorded: 24

A.H. Lachlan

Declared elected: G.H. GEEN

One student Senator and one student Senator alternate to replace

E.B. Mulholland and G. Bitle for balance terms of office, from June 1,

1978 toSeptenther 30, 1978.

Candidates: D. Gort

Votes Recorded: 16

D.G. Home

Declared elected as Regular member:

D.G. HORNE

Declared elected as Alternate member: D. GORT

Senate Committee on Scholarships, Awards and Bursaries (SCSAB)

One lay Senator to replace D.E. Knight for balance term of office,

from June 1, 1978 to September 30, 1979.

Candidate: D. Moffatt

Declared elected by acclamation: D. MOFFAT

Senate Undergraduate Admissions Board (SUAB)

Two student Senators and one student Senator alternate to replace

G. Bitle, G.T. McGuire and D.E. Bitle for balance terms of office,

from June 1, 1978 to September 30, 1978.

- 6 -

S.M. 5/6/78

Candidates: D. Frydenlund

Votes Recorded: 21

D. McMillan

A.J. Timberlake

Declared elected as Regular member:

A.J. TIMBERLAKE

Declared elected as Regular member:

D. FRYDENLUND

Declared elected as Alternate member: D. McMILLAN

Senate Committee on Undergraduate Studies (SCUS)

Four student Senator alternates to replace B. Holweg, M.J. Webb,

G.T. McGuire and R. Powell for no specified terms of office, commencing

June 1, 1978.

Candidates: D. Douglas-Crampton

Votes Recorded: 23

J.C. Gingerich

J. Harrison

D.G. Home

A.J. Timberlake

Declared elected: J. HARRISON

A.J. TIMBERLAKE

J.C. GINGERICH

D. DOUGLAS-CRAMPTON

ii) Senate Committee on Academic Planning

a) Paper S. 78-73 - Proposals for Co-operative Education

Programs at S.F.U.

Representatives were available to speak to the paper, Martin Hendy,

Director of Co-operative Education, Doreen Godwin, Computing Science and

A.R. Freedman, Mathematics.

Moved by D. Birch, seconded by T. Calvert,

MOTION A: "That Senate approve, and recommend approval to

the Board of Governors, that Simon Fraser University

introduce the offering of Cooperative Education

Programs."

Vote was undertaken on Motion A.

MOTION CARRIED

Moved by D. Birch, seconded by T. Calvert,

MOTION 1:

"That with

regard to program definition, recommen-

dations 1-6 below

adopted:

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S.M. 5/6/78

Program Definition

'That Simon Fraser University adopt the selective,

four year, trimester mode of operation with work

experience equal to one-half the academic experience

(i.e. 4 work semesters).'

'That a 2.5 cumulative G.P.A. on 30 hours of post-

secondary credit be required for admission to and

for continuation on a co-op program.'

'That work semesters be of 14-16 weeks duration to

provide occupational continuity to the employer.'

'That work semesters be graded on the basis of P or

W and that no semester hours of credit be granted

for them.'

That Simon Fraser University adopt as the basic

format for alternating work and study the plan shown

in Table 1 attached.'

'That those who hold a student-authorization or other

special permit from Employment and Immigration Canada

are ineligible to enter Cooperative Education Programs."

L. Thomas enquired as to why an average of 2.5 is needed to enter the

program, whereas an average of only 2.0 is ordinarily needed to graduate from

this institution. Martin Hendy indicated that in the early stages of the

program it was desirable to have good students and to stress excellence. There

had been some pressures to move to an even higher average.

J. Harrison enquired why the fee in the practicuxn semesters had been

established at half the regular fee for 15 hours.

Dan Birch noted that this is

a matter for the Board of Governors, but that many institutions charge more than

this and at Simon Fraser it was related to operating costs rather than to be a

surcharge.

Vote was undertaken on Motion 1.

MOTION CARRIED

Moved by D. Birch, seconded by T. Calvert,

MOTION 2: "That with regard to program development, recommendations

7-12 be adopted as follows:

Program Development

'That Simon Fraser University offer formal Co-operative

. Education Programs for a period of four academic years

beginning with 1978-3 through 1982-2 and monitor co-op

students from admission to graduation.

- 8 -

S.M. 5/6/78

8. 'That Simon Fraser University commence its Co-operative

Education Programs with the Departments of Computing

Science, Mathematics and Kinesiology.'

(Note: It is reasonable to expect that the number

of students who will be admitted to the Co-opera-

tive Education Programs on a per annum basis in

each of the above departments will be of the order

of:

CMPT-30;

MATH-24;

KINES-20;

- TOTAL 74

These numbers should be viewed as targets not

limits and may be adjusted depending upon job

availability, student interest and student

attrition rates.)

9. 'That if it is possible in a discipline(s) to identify

qualified students and place them in appropriate jobs

during 1978-3, this option should be taken.'

(Note: Such students could graduate 1981-2.)

10. 'That S.F.U. Senate approved practica experiences for

which credit was earned may be counted, where

appropriate, towards a co-op education degree either:

(a)

as part of the study semester credit hour require-

monts for gaduation, or

(b) in partial fulfillment of the practica (work

semesters) required for the co-op degree.'

(Note: Within existing S.F.U. programs, there

are students with practica experiences for

which credit was earned who may wish to use

such experiences towards a degree with the co-

op designation.

The intent of the motion is

to permit such students the option, subject to

appropriate approvals, of counting the credit

earned practica experience(s) as partial fulfill-

ment of the study semester credit hour degree

requirements or the practica co-op degree

requirements but not both.

The amount of

recognition which may be given will be determined

by the departments concerned subject to approval

by SCUS.)

11. 'That transfer students be admitted to the program at the

level appropriate to their standing but subject to the

requirement of completing four successful work semesters

normally concluding with a study semester.

Transfer

students should normally start with one semester on

campus in order both to take part in the job competiti

as well as getting to know and be known by their

department co-ordinator.'

- 9 -

S.M. 5/6/78

12. 'That the proposals within this paper shall not apply

at this time to programs in Chemistry and Physics.'"

K. Rieckhoff expressed concern at item 12 pertaining to Chemistry and

Physics and expressed the belief that this was unfair to those departments and

students at this institution.

Unless there were convincing arguments, he

would propose an amendment to strike the item.

D. Birch indicated that this had been a

. most troublesome point but

that the Motion had been worded carefully to permit informal but not formal

operations to continue. The intent was that the S.F.U. programs be complementary

rather than competitive, and that the support of the Provincial Ministry of

Education would be needed if Federal funds were to be obtained.

An amendment was moved by K. Rieckhoff, seconded by R. Hobson,

"that Clause 12 be deleted"

K. Rieckhoff reinforced his earlier arguments.

A. Arrott, in his

capacity as Acting Dean of Science, suggested that the item would not cause

problems at this stage. H. Weinberg supported the amendment.

Vote was undertaken on the amendment to delete.

AMENDMENT CARRIED

P. Wagner requested an explanation of section 7 referring to

monitoring. Martin Hendy indicated that the intent was to ascertain more

clearly what happens to the students in the 4 practica periods, and noted that

an external review was planned at the end of two years.

In response to an enquiry concerning what might happen if there were

decision to discontinue the program, Dan Birch indicated that at that stage no

further students would be admitted to the program, but it would be expected

that those who had entered and who continued regularly, would have opportunity

to move through to completion.

Vote was undertaken on Motion 2.

MOTION CARRIED

In view of the deletion in Motion 2, re-numbering was undertaken

in Motion 3.

Moved by D. Birch, seconded by T. Calvert,

MOTION 3: "That with regard to program organization, recommendations

12-16 be adopted as follows:

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S.M. 5/6/78

Program Organization

12.

'That Co-operative Education be administered through

a Director (reporting to the Office of the Vice-

President, Academic).

(Note: A secretary will be required, part-time

initially, increasing as required.)

13.

'That an external review of the Co-operative Education

Program be undertaken in the 1980-3 semester.'

14.

'That impetus for beginning a co-op program should come

from within a department.

Departments, however, should

be encouraged to consider co-op education with planning

assistance in conducting comprehensive feasibility

studies for the discipline provided by the Director of

Co-operative Education.'

15.

'That until the above-mentioned reviews, Department

Co-ordinators be appointed from within Computing Science

and Mathematics.'

(Note: It is expected that duties will approxi-

maLe 50% of load.

It is intended that the

Director of Co-op Education be also appointed

Kinesiology Co-ordinator, likely at 50% load

for a trial period until the end of 1979-3.

Release time should be considered dependent

upon other duties.)

• 16. 'That the term of office of a Departmental Co-ordinator

be for a full calendar year beginning 1979-1.'"

(Note: Special arrangements shall be made for

the 1978-3 semester.)

Vote was undertaken on Motion 3.

MOTION CARRIED

Moved by D. Birch, seconded by T. Calvert,

MOTION 4: "That for those who complete an approved Co-operative

Education Program there be assigned a 'Co-operative

Education' degree desiqnation."

J. Wheatley enquired as to the meaning of this section and the

Secretary responded that students would be granted the usual type of degrees,

such as Bachelor of Science with a major in Computing Science, but with

appropriate notation on transcript indicating that a Co-operative Education

Program had been completed.

It had not been determined whether this would

appear in the "Comment" section of the transcript or in some other form.

Vote was undertaken on Motion 4.

MOTION CARRIED

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S.M. 5/6/78

Moved by D. Birch, seconded by T. Calvert,

MOTION 5: "That Senate delegate to SCUS the authority and respon-

sibility to approve practicum courses (which have been

formally approved by Senate) for use on Cooperative

Education Programs. SCUS will periodically report to

Senate its actions on these matters."

K. Rieckhoff indicated that he did not wish to make formal amendment

but that "periodically" should be taken to mean "not less than once a year",

and was assured that this was the intention.

Vote was undertaken on Motion 5.

MOTION CARRIED

iii) Senate Committee on Undergraduate Studies

a) Paper S.78-74 - Native Indian Teacher Education Program -

North Okanagan

Moved by D. Birch, seconded by K. Rieckhoff,

MOTION].

"That Senate approve, and recommend to the Board.

of Governors, the offering of the Native Indian

Teacher Education Program in the North Okanagan."

Vote was undertaken on Motion 1.

MOTION CARRIED

Moved by D. Birch, seconded by K. Rieckhoff,

MOTION 2

"That the Faculty of Education be authorized to

offer the program subsequently in other locations

given administrative approval and the allocation

of funds."

K. Rieckhoff refeed to the support

papei

and

indicated

that,

in his view, some excellent work had been done. The numbers in the program

were relatively small, but he wished entry in the minutes to indicate that

although the numbers were small, the work which had been carried out in

the program was appreciated by Senate for its intrinsic merit.

Vote was undertaken on Motion 2.

MOTION CARRIED

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S.M. 5/6/78

Moved by D. Birch, seconded by K. Rieckhoff,

MOTION 3

"That the designation of Education 405-15 be changed

to Education 408-8 and 409-7 when appropriate and

that the Registrar be requested to establish a

procedure for administration of the division of

the Education 405-15 semester."

Note: Credit for the two-semester offering would be granted

only upon completion of both sections.

MOTION CARRIED

b) Paper S.78-75 - ProedNew Courses: CRIM 462-15 -

Field Practice; CRIM 369-4 - ProfessionalEthics and

Interpersonal Skills in Criminal Justice

Resource people in attendance were S. Verdun-Jones and D. Buckley.

Moved by D. Birch, seconded by D.G. Home,

MOTION 1

"That the proposed new course CRIM 462-15 (Field Practice),

as set forth in S. 78-75, be approved and recommended to the

Board for approval."

NOTE: This single semester block practicum, field practice

course is proposed to replace the existing three

part-time practicum courses (CRIM 360-6, 460-6 and

465-6).

If CRIM 462-15 is approved, CRIM 360-6 will

be discontinued effective 1 September, 1978; CRIM

460-6 and CRIM 465-6 will be discontinued effective

1 January, 1980. The decision to change the format

of the practicumn course has been taken largely in

response to the institutions and agencies which

accept students for placement. Members of SCUS were

convinced that the block practicum would, in fact,

be a more viable alternative.

Recent consideration of the Math practicum courses

and

Co-operative Education has caused the Bpard

of Governors to request an analysis of the principles

underlying practicum courses and particularly the

credit granted, the fees charged and the scale of

supervision provided. An analysis prepared by

D. Birch for the Board is attached to these papers.

SCUS observed that the proposed Criminology Field

Practice semester falls between the two types of

practicum outlined in that memorandum, in that full

credit is granted and full fees charged even though

- 13 -

S.M. 5/6/78

the scale of University supervision is quite

modest.

This requires that the supervising

professional in the institution or agency in

which the student is placed' takes major respon-

sibility for the assessment of performance.

After some discussion of this issue it was

decided to recommend approval on the grounds that

the proposed field practice course merely consoli-

dates three existing courses and does 'not change

the mode of operation insofar as placement and

supervision are concerned.

K. Rieckhoff noted that the practicum component originally had been

stressed as a required and necessary part of the degree program, but the

current submission suggested an optional route be made available.

He believed

that in such a professional program there is need for compulsory practica and

that he disagrees with the proposal to set an optional process, but to then

have the practical work available as a part of the 120 hours needed for the

degree.

T. Calvert responded that in criminology there is a professional outlet

but there is also a non-professional outlet.

S. Verdun-Jones emphasized that it was expected the majority of

individuals would undertake the practicuin component, but that there is need for

an optional element for a small group of people. These would include

individuals who have already had practical experience and want to relate theory

to practice.

It would also include those who have an interest in some aspects

of criminology, but without that being their prime field of interest.

A most

important consideration is that the present system is very badly strained.

D. Birch enquired whether Criminology was satisfied that 21 hours

of upper division work in criminology outside the practica is sufficient for a

major, and what the effect would be if the practica were optional but additional

to the 120 hours.

S. Verdun-Jones indicated that this had been thoroughly discussed by

the Department and that the decision of the Department was reflected in the

current proposal.

He emphasized that the practica component does not represent

job placements only, but also as an academic experience.

Similar questions were raised by H. Weinberg and T. Calvert noted that

48 hours of upper division work are needed for the degree, of which 15 could be

for the practica, leaving 33 hours and that this was consistent with previous

practice.

D. Buckley again emphasized that these particular practicum components

involved academic work, with requirements for papers, in some instances directed

readings, etc.

•

Vote was undertaken on Motion 1.

MOTION CARRIED

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S.M. 5/6/78

Moved by D. Birch, seconded by T. Calvert,

MOTION 2

"That the proposed new course CRIM 369-4 (Professional

Ethics and Interpersonal Skills in Criminal Justice), as

set forth in S. 78-75, be approved and recommended to

the Board for approval."

NOTE: SCUS was informed that, because ethical issues most

often arise in dealing with people, this course

represented an attempt to examine those issues in

the context of developing the concepts and skills

required for communication, interaction and inter-

vention.

Successful completion of this course is a prerequisite

for CRIM 462-15 (Field Practice) but does not guarantee

admission to CRIM 462-15.

SCTJS approved waiver of the time lag requirement to

permit first offering of CRIM 462 in the Spring semester

79-1 and to permit first offering of CRIM 369 in the

Fall semester 78-3.

Finally, it was note. that field practice would no longer

be mandatory for successful completion of a Major or

Honours in Criminology but will rather provide students

with the option of obtaining experience related to their

fields of study.

K. Rieckhoff expressed the view that this may be leading to course

proliferation and suggested that it might be possible to have a common course

on professional ethics and inter-personal relations available for a variety

of groups.

A. Keltner indicated that in this course there are differences and

that students really need to know this.

This particular course also involves

a practical component.

It goes beyond theory and involves also training.

L. Thomas indicated that SCUS looks at these types of problems with intensity,

and noted recent activities related to statistics and law.

He identified that

it is difficult for SCUS to restrict an individual department and that broad

University policies would be needed to provide a better form of mechanism for

core courses.

A. Arrott was of the view that if a common second year core

courses were introduced, it would be likely that a following course would be

needed for the various differences in groups and that this might lead to

greater course proliferation.

Vote was undertaken on Motion 2.

MOTION CARRIED

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S.M. 5/6/78

Paper S. 78-76 - New Course Proposal:

FPA.

321-3

- Contemporary Dance

Technique

and Theory IV

FPA.

420-3

- Contemporary Dance

Technique

and Theory V

FPA.

421-3

- Contemporary Dance

Technique

and Theory Vi

FPA.

458-5

- Directed Studies in

Theatre

FPA.

459-5

- Directed Studies in

Theatre

FPA.

170-3

- Introduction to Technical Theatre

Resource people I. Garland and P. Feldman were available to speak

to the paper.

Moved by D. Birch, seconded by T. Calvert:

MOTION 1

"That Senate approve, and recommend approval to the Board of

Governors, the proposed new courses, FPA 321-3 (Contemporary

Dance Technique and Theory IV), FPA. 420-3 (Contemporary

Dance Technique and Theory V), and FPA. 421-3 (Contemporary

Dance Technique and Theory VI), as set forth in S. 78-76.

NOTE - SCUS discussed at length the proposal for teaching

420 together with 320, and 421 together with 321, and

members were convinced that provision for the further

•

development of dance theory and technique would not

be compromised by having in the sane context students

at different stages of development. Professor Garland

has provided an additional written comment since the

SCUS meeting.

E. Wells requested an explanation of the sequencing of courses,

how they interrelate, the nature of pre-requisites and how any given course

builds on the preceding course.

I. Garland responded that it was difficult to describe the process

fully and that certain documents which had been provided on this topic and

on reading lists for some of the courses had not come forward with the current

papers.

She identified that material in dance courses becomes more complex

and that individuals require more strength, speed, flexibility, accuracy and

understanding as they move to-more advanced courses.

In addition, a formal

selection process goes on such that not all individuals who enter the first

courses will be able to continue in following courses.

In the second level

courses, Departmental approval is required.

At the present time in levels

3 and 4 advanced students can be put together, and students can be exposed at

different levels to different styles, approaches and experiences.

The whole

level of operation is going up and students who are today entering level 2

are much more advanced than they were some time ago.

H. Weinberg enquired as to

proposals in music and it was noted

by T. Calvert that when approval in principle was being given in the past few

months by Senate to a number of proposed majors and minors, music had been

deleted.

- 16 -

S.M. 5/6/78

L. Thomas enquired as to the anticipated time schedule for intro-

ducing some of the majors.

D. Birch responded that a letter of intent had

been sent to the Universities Council concerning a major in dance, that

outside consultants had recommended that S.F.U. be recognized as the

institution for dance, with approval in principle for majors in dance, and

other components had been accepted by Senate recently and this was known to

Council.

A formal proposal from the Centre for the Arts was expected soon.

Vote was undertaken on Motion 1.

MOTION CARRIED

Moved by D. Birch, seconded by T. Calvert,

MOTION 2

"That Senate approve, and recommend approval to the Board of

Governors, the proposed new courses FPA. 458-5 (Directed Studies

in Theatre I).

FPA. 459-5 (Directed Studies in Theatre II),

and FPA. 170-3 (Introduction to Technical Theatre)."

NOTE - SCUS has approved waiver of the time lag requirement

to permit first offering of FPA. 420, 458 and 170 in

the Fall semester 78-3 and to permit first offering

of FPA. 321, 421 and 459 in the Spring semester 79-1.

Vote was undertaken on Motion 2.

MOTION CARRIED

iv)

Paper S. 78-77 - Senate Appeals Board

a) Report and Recommendations to Senate from S.A.B.

Ross Powell and A. MacMillan were available as resource persons.

Moved by R. Hobson, seconded by D.P. Hauka,

MOTION 1

"That the Senate Appeals Board establish procedures which will

allow departments to have input on appeals for retroactive with-

drawal."

L. Thomas enquired as to the need for Motion 1 and R. Powell

indicated that experience showed there had been some misinformation between

departments and students and that a better flow system was required.

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S.M. 5/6/78

C. Jones noted that S.A.B. had granted appeals in some instances of

up to 8 years ago, and enquired if there were not a statute of limitations.

A. MacMillan responded that in a number of these instances, N grades had been

recorded, students had not been aware of the appeal mechanism available, had

returned after prolonged absences and appropriate follow-up had been carried

Out, including, in some instances, the obtaining of documentation available

in the medical or counselling offices of S.F.U.

Vote was undertaken on Motion 1.

MOTION CARRIED

Moved by R. Hobson, seconded A.S. Arrott

MOTION II

"That all reference to "course change policy" be deleted from

the terms of reference of the Senate Appeals Board.

The terms of reference will read:

"To consider cases wherein an individual feels aggrieved by

the decision of the Registrar to apply a particular admission,

readmission, standing or credit transfer policy in his or her

specific case."

There was some discussion on whether the proposed change should be

carried out, with a view that although it did not seem to be needed at the

present time, it might be needed in the future.

Vote was undertaken on Motion II

MOTION CARRIED

E. Wells indicated concern relative to dates when changes might be

undertaken by S.A.B., with official records then being changed, and was of

the view that it might be desirable to have the date of actions shown.

R. Powell responded that it depended on the particular circumstances of with-

drawal and noted that for certain types of actions entries are made in the

"Comments" section of transcripts. The Registrar indicated that there were

many types of cases and that it would be appropriate to refer the topic to

S.A.B. for further report rather than to attempt to resolve the individual

items at Senate.

E. Wells and R. Hobson were prepared to propose a motion, but the

Chairman suggested that S.A.B. be requested to consider recommendations on

how the date of transcript changes should best be shown, and this will be

done.

Comments throughout the discussion indicated that members were

pleased with the thoroughness of the report received.

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S.M. 5/6/78

Paper S. 78-78 - Senate Undergraduate Admissions Board

a) Proposed Revisions to Policy on Continuance, Withdrawal

and Readmission (SUAB 76)

J. Wheatley wished it noted that this item pertained to undergraduate

programs, not to graduate programs.

Moved by D. Birch, seconded by K. Rieckhoff,

MOTION I

"That Senate approve, as set forth in S. 78-78 the following

recommendations on admission, continuance, withdrawal and

readmission."

That students' academic performance be evaluated in

fifteen (15) semester-hour blocks of courses for which

SFU grades have been assigned. ("Grades assigned" will

include grades of A+ through to D, F and N, but will

exclude P, CR, and Course Challenge).

2. That students (excluding students with transfer credits)

be evaluated and placed in a disciplinary category only

after they have been allowed to do a reasonable amount

of academic work 'or which SFU grades are assigned. The

following schedule would apply:

ACADEMIC WARNING

- will be used only after a student

has received SFU grades for at

least 15 semester hours.

ACADEMIC PROBATION - will be used only after a student

has received SFU grades for at

least 30 semester hours.

REQUIRED TO WITHDRAW - will be used only after a student

has received SFU grades for at

least 45 semester hours.

PERMANENT WITHDRAWAL - will be used only after a student.

has received SFU grades for at

least 60 semester hours.

In the case of repeated (duplicate) courses, only the highest

grade will be used in calculating the cumulative grade point

average.

4. That students who are ON ACADEMIC WARNING or ON ACADEMIC

PROBATION be required to maintain a grade point average of

2.00, or better, on courses taken during the probation

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S.M. 5/6/78

period in order to be allowed to continue until the

cumulative grade point average reaches 2.00, at which

time they will be in good academic standing.

Students who have only "N" or "F" grades in two consecu-

tive semesters be required to apply for re-admission to

the University and the application be reviewed by the

Senate Undergraduate Admissions Board before readmission

is considered.

6. That students who withdraw from all courses in three con-

secutive semesters be required to apply for re-admission

to the University and the applications be reviewed by the

Senate Undergraduate Admissions Board.

That students who are between reviews and whose grade point

average for the semester falls below 2.00 even though the

cumulative grade point average is 2.00, or better, be advised

to seek counselling at the Academic Advice Centre.

Eliminate the requirement that the student must carry 12

semester credit hours while on ACADEMIC WARNING, or ACADEMIC

PROBATION. Although a student in either of these categories

cannot register in more course hours than the maximum allowed

•

by the Faculty regulations, there should be no minimum number

of course hours required.

That students placed on REQUIRED TO WITHDRAW status may not

placed on PERMANENT WITHDRAWAL may not register for a period

of three full calendar years, except under exceptional

circumstances.

10.

That the regulations covering continuance, withdrawal and

re-admission apply to transfer students immediately upon their

admission to Simon Fraser University. Transfer students

admitted under the "special entry" category; having attempted

29, or fewer, transfer hours will be admitted on ACADEMIC

WARNING and, those having attempted 30 or more, transfer

hours will be admitted on ACADEMIC PROBATION.

NOTE:

There is no intent that these regulations be applied retro-

actively, except for number 3, but that the changes coincide

with the implementation of the new grading proposals (5. 78-52)

and that the changes be reflected in the Calendar for 1979-80.

Accordingly the new policy would take effect in the 1979-3

Fall semester.

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S.M. 5/6/78

A. Arrott raised questions about item 1. pertaining to 15 hour

blocks and, following discussion, it was agreed that this item would be

changed to read as follows:

1. "That students' academic performance be evaluated in

semester-hour blocks of courses of at least 15 units

for which SFU grades have been assigned. ("Grades

assigned" will include grades of A+ through to D, F

and N, but will exclude P, CR, and Course Challenge)."

Discussion continued on the nature of accumulation of 15 hours

and L. Wilson suggested that in cases of doubt or inequitability, the

benefit of doubt would be given the student.

A. MacMillan indicated that the procedures were being worded to try

to obtain equity between part-time students and full-time students.

H. Weinberg asked what would happen if a student had 15 hours in

one semester, followed by 3 hours in the next semester, and L. Wilson

indicated that accumulation of a further 12 hours would be required to go

together with the 3 hours.

A series of further questions indicated that

there was some difficulty in clarifying the full procedures that would pertain.

Attention was drawn to page 10, item 3, which referred to a grade of

C-.

Discussion centred on the recent proposal that a C- carry a value of

1.67.

It was then agreed that the C- should be changed to C, such that page

10, item 3 would read as follows:

(3) 'A student who is placed on ACADEMIC WARNING, or

ACADEMIC PROBATION cannot repeat a course for

which a grade of C, or better, has been assigned.'

Vote was undertaken on Motion 1.

MOTION CARRIED

The Secretary drew attention to the notes on page 3, which would

affect both Motion 1 and Motion 2.

He pointed out that a number of the items

which had been discussed would need further clarification, particularly if

specifications for systems purposes were to be done adequately.

It might be

necessary to come back to Senate if significant costs are involved.

Moved by D. Birch, seconded by K. Rieckhoff,

MOTION II

"That Senate approve, as set forth in S. 78-78 the following

recommendation I, 3 dealing with duplicate courses be retro-

active. This retroactivity will:

21 -

S.M. 5/6/78

1^1

1. Apply only to students registered from 1979-3

and. subsequently.

Not apply to records where the degree has been

granted.

Affect the cumulative grade point average from

1979-3 and subsequently, and

not disturb the

nature of records prior to 1979-3."

NOTE:

This policy will apply to repeated (duplicate)

courses completed prior to 1979-3, but will not

be reflected in the cum CPA before completion

of the 1979-3 Semester.

NOTE: If significant costs are involved in implementing

Motions I and II, a report will be made to Senate

before proceeding.

Vote was undertaken on Motion II.

MOTION CARRIED

6. REPORTS OF FACULTIES

There were no reports of Faculties.

OTHER BUSINESS

There was no other business.

NOTICES OF MOTION

There were no notices of motion.

9. INFORMATION

It was noted that the next meeting of Senate is scheduled for Monday,

July 3, 1978 at 7:00 p.m.

The assembly recessed briefly at 9:25 p.m. prior to moving into

Closed Session.

H. M. Evans

Secretary