DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD

MONDAY. NOVEMBER 3, 1975, 3172 ADMINISTRATION BUILDING, 7:30 P.M.

OPEN SESSION

Present: Jewett, P., Chairman

Evans, H. M., Secretary

Norsworthy, R., Recording Secretary

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Allen, D. I.

Aronoff, S.

Barlow, J. S.

Birch, D. R.

Blaney, J. P.

Brown, R. C.

Calvert, T. W.

Carlson, R. L.

Catalano, J. A.

Cunningham, F.

Curzon, A. E.

Davison, A. J.

Debo, R. K.

Dorsel, M. M.

Ellis, J. F.

Emery, B. E.

Erickson, D. A.

Fattah, E. A.

Finlayson, T.

Harrison, S.

Hindle, L.

Holmes, R. A.

Hutchinson, J. F.

Ironside, R. A.

Jones, C.H.W.

Kazepides, A.

Knight, D. E.

Mackauer, J.P.M.

Martel, A. G.

McCoy, C. G.

McCoy, S. G.

McWhinney., E.

Morin, S.

Overholt, N. J.

Pate, B. D.

Rieckhoff

, K. E.

Shillow, M.

Smith, W.A.S.

Sterling, T. D.

Thomas, S.

Versfelt, J. A.

Walkley, J.

Walibaum, D. C.

Wilson, B. G.

Absent:

Baird, D. A.

Diamond, J.

Doherty, P. M.

Latham, L.

Schiffer, R.

Wheatley, J.

Williams, W. E.

In attendance: Thomson, W. , First Vice-President,

Student Society

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1. .APPROVAL OF AGENDA

The agenda was approved as circulated.

2. APPROVAL OF MINUTES

Ironside acknowledged that he had not requested that his comments

be recorded in the minutes of the previous meeting but requested that the

following be inserted in the general area of the fourth

paragraph on page

10 in connection with Paper S.75-134 - New Course Proposals (Fine Arts):

"R. Ironside asked E. Alderson whether students interested in

a course on a non-artistic basis would be on an equal competi-

tive basis with those artistically inclined and the answer was

there would be no preferential inclination on the basis of

faculty origin and stated courses would be acceptable to non-

arts people. R. Ironside also asked that statistics be kept

for the experimental period, and E. Alderson said he would be

happy to do so."

Harrison asked if it was the intention to provide exact vote counts

in connection with elections conducted at Senate, and the Secretary replied

that, although these had been erroneously included by him in one instance,

under the Rules of Senate in the elections to Senate the Secretary will

announce the winners, but for elections at Senate the specific votes will

not be announced.

The minutes of the Open Session

of October 6, 1975 were approved as

distributed,and as there was no objection, it was accepted that the corn-

inents '

R. Ironside requested be included would be inserted.

3. BUSINESS ARISING FROM THE MINUTES

M. Overholt raised a question in connection with circulation of the

minutes of the Universities Council, and the Chairman stated she would

make further enquiries and distribute any minutes that were available.

4. REPORT OF CHAIRMAN

i) Paper S.75-147 - For Information - Two-Semester Time Lag Requirement

The Chairman noted that this paper had been distributed for informa-

tion in response to a request for rationale for the two semester time lag

requirement.

M. Mackauer gave notice of motion, "That Senate delegate to the Senate

Committee on Undergraduate Studies the responsibility for considering and

applying existing regulations and practices related to the two semester

time lag requirement before new undergraduate courses may normally be

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offered; Senate to be advised of the action(s) taken with respect to a

particular course(s)by the Senate Committee on Undergraduate Studies at

the time the course proposal is presented to Senate for consideration."

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S.M. 3/11/75

The Chairman commented that the item would be on the agenda for

discussion at the December meeting of Senate.

5. REPORTS OF COMMITTEES

i) Senate Nominating Committee

a) Paper S.75-148 - Senate Elections

The Secretary announced that there had been no additional nomina-

tions to those submitted by the Senate Nominating Committee, and he drew

special attention to the voting pattern in the election of nine Senators

to the newly constituted Senate Committee on Academic Planning, which

would seat those elected by Senate also on the Senate Committee on

University Budget. He especially noted the conditions wherein at least

two members must be Lay member Senators and at least two members must be

Student Senator members. A. Kazepides withdrew his name from the slate.

Following balloting the following results were announced:

Elected for two year terms of office to September 30, 1977:

W. Calvert

F. Cunningham

J. F. Hutchinson

Schiffer

Thomas

(Student member)

(Lay member)

Elected for two year terms of office (staggered) to September 30, 1976:

J.P.M. Mackauer

M. J. Overholt

(Lay member)

M. Shillow

(Student member)

T. D. Sterling

ii) Senate Committee on Continuing Studies

a) Paper S.75-149 - For Information - Report - Extension Credit

Courses, 1974-75

In response to a query posed by T. Calvert, the Dean of Continuing

Studies stated that on the basis of head counts it was estimated that of

the 2522 part time students on campus 25% were evening students. The

Dean also corrected an error on the second page of the paper which

altered the first line of the last paragraph to read, "Approximately

1300 of the 2800 undergraduate enrolments in Extension Credit courses

during the current semester are evening only . . . ."

iii)

Senate Committee on Undergraduate Studies

a) Paper S.75-150 - Course Changes, Africa/Middle East Studies

Program

Moved by D. Birch, seconded by S. Smith,

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S.M. 3/11/75

"That Senate approve, as set forth in S.75-150,

the proposed changes to the Africa/Middle East

Studies Program."

R. Brown confirmed that the content of courses in the program is

not controlled, but reviewed by the steering committee, a procedure

which had caused problems only coped with by hand screening. He agreed

to consult with the Secretary of Senate to ensure that the proposed

calendar entry would be appropriate.

Question was called, and a vote taken.

MOTION CARRIED

b) Paper S.75-151 - For Information - Use of Special Topics

Courses

The Chairman stated that the Dean of Science would respond to any

questions raised in connection with the information paper on the Use

of Special Topics Courses.

T. Finlayson noted that two courses, both numbered MATH 495-4,

had been offered in the same semester, and the Registrar reiterated

a previous statement he had made in that control is by the departmental

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code and course numbering system, although the subtitle could be changed

from semester to semester by the current computer program. Within a

given semester period separation would not pertain and all would show on

a single class list. S. Aronoff regretted the limitation. The Chairman

commented that the transcript in this instance would require that the

course be recorded in duplicate.

iv) Senate Undergraduate Admissions Board

a) Paper S.75-152 - Course Audit - Special Audit Student

Moved by B. Wilson, seconded by N. Dorsel,

"That Senate approve, as set forth in S.75-152,

the category, 'Special Audit Student."

Considerable discussion ensued on the justification for a new classi-

fication and the overall intent and impact of the two motions proposed.

It was identified that the purpose was to permit individuals to audit

courses - under conditions controlled as described in the support papers -

without having to go through the formal mechanism for admission to the

University as is currently required for those seeking credit or taking

courses for audit under present regulations. There was no intent to

change the basic regulations for admission in the usual fashion for those

students who would be registered in the Registrar's records and who would

receive statements of standing either for credit or for audit. In the pro-

cedures suggested for the special category "Special Audit Student" the

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S.M. 3/11/75

individuals would not be recorded in the formal records of the University.

It was further identified that since persons would not appear in

formal records and under current challenge regulations would be prevented

from later taking special audit courses for recognition that change to

these regulations was desirable. K. Rieckhoff felt the procedures were

unnecessary as a number of individuals now do audit courses without any

entry in records.

J. Blaney confirmed that there had been some consideration of

library fees as charged by other institutions for this type of student,

but no formal decision had yet been reached by SFU as to issuing identi-

ficatiori or library cards.

Question was called on the motion, and a vote taken.

MOTION CARRIED

Moved by B. Wilson, seconded by J. Walkley,

"That Senate rescind the policy which denies

audit students the opportunity of applying for

Course Challenge in a course which has pre-

viously been audited."

Lengthy debate followed on the current regulations for Course

Challenge which limits credit to 60 hours (90 for PDP students)

through a combination of Course Challenge and course transfer, and

restricts further attempts to challenge after two unsuccessful attempts.

Amendment was moved by M. Shillow, seconded by R. Debo,

"That the words 'accepted for course challenge'

be added to the main motion (following 'in a

course') ."

I. Allen suggested rather than an amendment an indication of the

clear intent should be published in the calendar.

Question was called on the amendment, and a vote taken.

AMENDMENT CARRIED

In response to a question raised by M. Overholt, it was clarified

that the nature of the challenge must be satisfactory to the departmental

chairman.

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Question was called on the motion as amended, which read, "That

Senate rescind the policy which denies audit students the opportunity of

applying for Course Challenge in a course accepted for course challenge

which has previously been audited," and a vote taken.

MOTION AS AMENDED CARRIED

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S.M. 3/11/75

REPORTS OF FACULTIES

There were no reports from Faculties.

OTHER BUSINESS

Moved by J. Hutchinson, seconded by K. Rieckhoff,

"That the Senate Library Committee provide Senate

at its next meeting with all relevant information

concerning the allocation of space on new floors

of the library and its implications for the opera-

tion of the library."

The Chairman noted that the matter was currently being actively

discussed by all relevant parties, and J. Hutchinson said he did not

expect the decision would be by the Senate Library Committee but he

would like an expression of the Committee's views inasmuch as it had

been allocated a watch dog role on the effectiveness of the library

operations.

Question was called, and a vote taken.

MOTION CARRIED

The Chairman undertook to ensure the contents of the motion were

communicated to the Senate Library Committee.

NOTICES OF MOTION

i) Paper S.75-153 - Recommendation - Dean of Graduate Studies

Search Committee (R. Schiffer) - for discussion

D. Walibaum was recognized to speak, in the absence of the pro-

ponent, to the recommendation contained in Paper S.75-153.

Moved by D. Wallbaum, seconded by B. Emery,

"That Senate approve and recommend approval to the

Board of 'Governors that the graduate student member-

ship on the Dean of Graduate Studies Search Committee

be increased from two to five."

D. Wallbaum spoke at length and with rigor asking for careful

consideration of the intent 'for effective input from graduate students

particularly in view of the imbalance in the structure of the committee

since its original composition when only three Faculties held representa-

tion. It was pointed out that the charges to the Dean of Graduate Studies

Search Committee were well in progress despite the resignation of the two

student members who had been selected by the Student Society.

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S.M. 3/11/75

Moved by D. Birch, seconded by M. Mackauer,

"That the matter be referred to the Senate

Committee on Agenda and Rules with instruc-

tions to prepare for consideration a

recommendation to the Board and Senate

regarding the composition of Deans' Search

Committees."

D. Birch said he believed it was an important question which had

been raised and it affected not only the student representation but

also other representation on the committees. He added that it was

implicit in his motion for referral that established committees con-

tinue under existing procedures until Senate and the Board direct

otherwise.

K. Rieckhoff was of the opinion that lack of student representation

was not the fault of the committee structure but the ineffective selec-

tion of nominees by the Student Society. B. Wilson confirmed that the

two designated student representatives had neither appeared nor protested

in the deliberations of the committee which was operating under the

authority of the terms of reference as approved by the Board of Governors

and Senate. They had attended no meetings and their announcement of resig-

nation had been read by the Chairman to the first meeting of the committee

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. which was in progress. They had not kept an appointment arranged for

meeting with the Chairman. Noting that elections were being called by

the Student Society, B. Wilson suggested the two top ranking candidates

could attend until there was some other directive from the Board of

Governors.

D. Wailbaum felt delay. was not helpful and that students require

representation by Faculty on the Dean of Graduate Studies case.

Question was raised as to whether the proposed five students could

attend meetings. The Chairman suggested they might advise but could not

properly attend meetings under current procedures. B. Wilson indicated

the Committee was expecting to make selection across some dozen internal

names during November and that if they were not successful there would be

external advertising and that time was of obvious importance if an internal

candidate were selected, particularly if holding an administrative appoint-

ment as further search for replacement would arise. Delays would have

significant impact.

Various suggestions were made to resolve difficulties.

An amendment was moved by M. Shillow, seconded by C. McCoy,

"That the Senate Committee on Agenda and Rules

report back to the December meeting of Senate as

to the recommendation on the constitution of the

Dean of Graduate Studies Search Committee."

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S.M. 3/11/75

N. Shillow, after consideration, withdrew a second clause to his

amendment which would have read, "and no decision on the Dean of

Graduate Studies be made on any individual until January 1976."

Question was called on the amendment, and a vote taken.

AMENDMENT CARRIED

31 in favor

J. Hutchinson spoke against the motion to refer, stating that it

did not address the issue that had been raised. He suggested a series

of meetings of the Search Committee with a representative group of

graduate students to ascertain if the question of sensitivity was of

sufficiently high priority.

Question was called on the motion to refer, as amended, and a

vote taken.

REFERRAL MOTION AS AMENDED

CARRIED

22 in favor

17 opposed

A motion was moved by N. Shillow, "That the Board of Governors be

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requested not to act on any recommendation prior to the December meeting

of Senate," which was withdrawn when the Vice-President, Academic stated

that the Search Committee anticipated making its recommendation to the

President by the end of November and that recommendation could not be

presented to the Board of Governors until after the December meeting of

Senate.

An amendment was proposed by T. Sterling, "That Senate recommend to

the Board of Governors that the Dean of Graduate Studies Search Committee

increase the graduate student representation from two to five," which was

protested by K. Rieckhoff as being out of order when the referral motion

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had already been approved.

Moved by D. Knight, seconded by N. Dorsel,

"That the referral motion be reconsidered."

Question was called on the motion to reconsider the motion to refer,

and a vote taken.

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MOTION TO RECONSIDER THE

MOTION TO REFER CARRIED

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28 in favor

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9 opposed

Question was .then called on the motion to refer, and a vote taken.

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MOTION TO REFER FAILED

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8 in favor

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27 opposed

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S.M. 3/11/75

At the request of B. Emery, W. Thomson, Vice-President of the

Student Society, was invited to speak on the matter of student par-

ticipation in the Search Committee. W. Thomson reported that he had

received five applications from the Graduate Student Union for

representation on the Deans Search Committee for a Dean of Graduate

Studies from individuals who had been elected at a meeting of 50

graduate students. K. Rieckhoff pointed Out that the enrolment of

graduate students was currently in the 1000 range. W. Thompson

stated that students generally are apathetic but a group of concerned

individuals had emerged who were interested in providing conscien

tious input.

An amendment to the main motion, "That Senate approve and recom-

mend approval to the Board of Governors that the graduate student

membership on the Dean of Graduate Studies Search Committee be

increased from two to five," was moved by M. Shillow, seconded by G.

Martel,

"That following 'two to five' there be added

'with at least one student member from each

of the Faculties.'"

J. Hutchinson questioned whether it was a case that numbers were the

real issue or the priorities which the Search Committee use, to which W.

Thomson responded that the number of students would be the issue because

they can reach the graduate students more readily.

Question was called on the amendment, and a vote taken.

AMENDMENT CARRIED

J. Ellis ascertained that the timing of the election of the Graduate

Student Union representatives had disenfranchised approximately 120

students in the Faculty of Education.

Question was called on the motion as amended, and a vote taken.

MOTION AS AMENDED FAILED

18 in favor

20 opposed

D. Wallbaum asked that it be recorded in the minutes that he was

extremely disappointed in the actions of Senate on the issue.

B. Wilson indicated that if the present members of the Search

Committee are in agreement he would try to ensure interaction with the

graduate students and would invite the two members nominated through the

Student Society to the membership of the Search Committee.

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ii) Paper .5.75-154 - Senate Committee on Agenda and Rules - Terms of

Office (R. Schiffer) - for discussion

Moved by D. Walibaum, seconded by J. Versfelt,

"That the terms of office for the elected positions

on the Senate Committee on Agenda and Rules (SCAR)

be for two years."

D. Wailbaum stated that the rationale for the proposal was based

on the critical matters assigned to the Senate Committee on Agenda and

Rules under its revised terms of reference and that Senate could only

benefit by reconsideration of those it elects to the Committee.

An amendment was moved by D. Birch, seconded by M. Mackauer,

"And the terms be staggered for D. Birch and

M. Mackauer to terminate in 1976."

Question was called on the amendment, and a vote taken.

AMENDMENT CARRIED

Question was called on the motion as amended, and a vote taken.

MOTION AS AMENDED CARRIED

9. INFORMATION

It was noted that the date of the next meeting is scheduled for

Monday, December 1, 1975, at 7:30 p.m.

The meeting recessed briefly at 10:07 p.m., prior to moving into

Closed Session.

H. M. Evans

Secretary

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