DRAFT UNTIL APPROVED BY SENATE
MINUTES OF A MEETING OF SENATE OF SIMON FRASER UNIVERSITY HELD
MONDAY. OCTOBER 7, 1974, 3172 ADMINISTRATION BUILDING, 7:30 P.M.
OPEN SESSION
Present:
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Jewett, P.
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Chairman
Andrews, I. R.
Aronoff, S.
Baird, D. A.
Banister, E. W.
Beirne, B. P.
Blaney, J. P.
Brown, R. C.
Burkie, E.
Cook, C. L.
Copes, P.
Daem, J. P.
D'Auria, J. M.
Dawson, A. J.
Ellis, J. F.
Punt, B. L.
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Hamilton, C. L.
Hindle, L.
Hollibaugh, A. L.
Jamieson, D. H.
Janssen, D.
Latham, L.
MacPherson, A.
Rieckhoff, K. E.
Sadleir, R.M.F.S.
Smith, W.A.S.
Swangard, E. M.
Wheatley, J.
Evans, H. M.
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Secretary
Nagel, H. D.
Norsworthy, R.
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Recording Secretary
Absent:
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Birch, D. R.
Caple, K. P.
Cot, P. T.
Doherty, P. M.
Eliot Hurst, M. E.
Enott, A. H.
Ingram Ellis, E. R.
Morin, S.
Seager, J. W.
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Sterling, T. D.
Wideen, M. F.
Wilson, B. C.
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1. APPROVAL OF AGENDA
The agenda was approved as circulated.
2.
APPROVAL OF MINUTES
The minutes of the Open Session of September 9, 1974 were approved
as distributed.
3.
BUSINESS ARISING FROM THE MINUTES
There was no business arising from the minutes.
4.
REPORT OF CHAIRMAN
There was no report from the Chairman.
5.
REPORTS FROM COMMITTEES
1. Senate Nominating Committee
1. Paper S.74-118 - Senate Elections
• It was noted that there had been no additional nominations to
those submitted by the Senate Nominating Committee for replacements
on a number of Senate Committees.
Moved by L. Funt, seconded by K. Rieckhoff,
"That the individual nominated to the Senate
Library Committee be declared elected:
N. E. ELIOT HURST."
Question was called, and a vote taken.
MOTION CARRIED
Moved by L. Funt, seconded by E. Burkie,
"That the individuals nominated to the Senate
Nominating Committee be declared elected:
E. W. BANISTER
P. COPES
B. L. FUNT
D. JANSSEN
M. F. WIDEEN."
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Question was called, and a vote taken.
MOTION CARRIED
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Moved by L. Funt, seconded by K. Rieckhoff,
"That the Individuals nominated to the Senate
Committee on Non-Credit Instruction be declared
elected:
E. W. BANISTER
A. J. DAWSON
J. P. DAEM."
Question was called, and a vote taken.
MOTION CARRIED
Moved by L. Funt, seconded by K. Rieckhoff,
"That the three student Senators nominated to
the Senate Undergraduate Admissions Board be
declared elected:
E. BURKLE
J. P. DAEM
(Alternate) D. JANSSEN
Question was called, and a vote taken.
MOTION CARRIED
Moved by L. Funt, seconded by K. Rieckhoff,
"That the individual nominated to the Senate
Undergraduate Admissions Board be declared
elected:
G. L. COOK
Question was called, and a vote taken.
MOTION CARRIED
Complete details of the Committee replacements are as follows:
SENATE LIBRARY COMMITTEE
M. E. Eliot Hurst was declared elected as a Senator at large
to replace A. L. Hollibaugh for a two year term of office, from
October 1, 1974 to September 30, 1976.
SENATE NOMINATING COMMITTEE
E. W. Banister, P. Copes, B. L. Funt, D. Janssen and M. F.
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Wideen were declared elected as Senators at large to replace
E. W. Banister, A. J. Dawson, B. P. Beirne, B. L. Funt and A.
MacPherson for one year terms of office from October 1, 1974 to
September 30, 1975.
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S.M. 7/10/74
SENATE COMMITTEE ON NON-CREDIT INSTRUCTION
E. W. Banister, A. J. Dawson and J. P. Daem were declared
elected as Senators at large to replace J. P. Daem, E. W. Banister
and R.M.F.S. Sadleir for two year terms of office from October 1,
1974 to September 30, 1976.
SENATE UNDERGRADUATE ADMISSIONS BOARD
E. Burkie and J. P. Daem were declared re-elected as student
Senators, and D. Janssen was declared re-elected as the student
Senator alternate for one year terms of office from October 1, 1974
to September 30, 1975.
C. L. Cook was declared elected as a Senator at large to re-
place R.M.F.S. Sadleir for
's
two year term of office from October 1,
1974 to September 30, 1976.
2. Senate Committee on Undergraduate Studies
1. Paper S.74-119 - MATH 154-3 and 155-3
Moved by
S.
Aronóff,
seconded
by E. Burkie,
"That Senate approve, as set forth in S.74-119,
the Revised Proposal for MATH 154-3 and 155-3."
Question was called, and a vote taken.
MOTION CARRIED
(Note: These courses may be first offered in Spring 75-1.)
6.
REPORTS OF FACULTIES
There were no reports from Faculties.
7.
OTHER BUSINESS
There was no other business.
8.
NOTICES OF MOTION
1. Paper 5.74-120 - Universities Act - Elections - Senate Committee
on Agenda and Rules
The Chairman stated that Paper S.74-120 had involved the
Registrar in considerable work of a complex nature over a relatively
brief period of time, and that theSenate Committee on Agenda and
Rules had considered the material prior to its distribution on
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4, 1974. It was agreed that Senate would discuss the paper
to identify principles and practices desired in order that rules for
elections to Senate, the Board of Governors and related topics could
be placed before the November meeting of Senate for adoption if
Senate would suspend the pertinent rule, or for adoption in December
if there is not suspension.
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It was understood that R. Brown and A. MacPherson, both members
of the Senate Committee on Agenda and Rules, would be taken to have
moved and seconded each motion, as set forth in S.74-120.
It was moved by E. Swangard, seconded by K. Rieckhoff, "That
the meeting move into committee of the whole," but the motion was
withdrawn when it was agreed that the business would be better
facilitated through general discussion for identification of majority
opinion.
The following are principles and practices favored by the assembly
in connection with elections to the Board of Governors, elections to
Senate, nominations, elections and voting:
Elections for the New Board and New Senate
1. ?
That, subject to approval of appropriate rules covering
nominations, elections, and voting:
a)
the nomination and election of members to the Board of
Governors under the new Universities Act be undertaken
in the Spring semester 1975, and completed by the end
of April.
b)
the nomination and election of members to the Senate
under the new Universities Act be undertaken in the
Spring semester 1975, and completed by the—oe- April./5
c)
hereafter the normal date of assumption of office in the
regular elections to the Board and to Senate shall be
June 1st.
d)
subject to elections to the Board under a) above and to
Senate under b) above, request be made to the Lieutenant-
Governor in Council to fix the date for the current
composition of the Board and of the Senate as provided
in the former Act to be until midnight May 31, 1975.
Time in Office: Continuity on Senate
2. ?
That in the first elections of faculty members to Senate under
the new legislation, members shall be elected for such periods
as shall ensure that thereafter the terms of office of approxi-
mately one third of these memberships shall terminate each
year.
Membership on Senate - Dean of Graduate Studies
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3. That, pursuant to the provision of Section 35(1) the Dean of
Graduate Studies hold membership on Senate, with such membership
adding two to the Faculty members to be elected, and one to the
student members to be elected.
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Nnmfnat'fong
4. a) All nominations of candidates for membership on the Senate
or on the Board as faculty members shall be 'signed by not
less than five members entitled to vote in the particular
election.
b)
All nominations of candidates for membership on the Senate
or on the Board as students shall be signed by not less than
five students entitled to vote in the particular election.
c)
A11 nominations of candidates for membership on the Senate
who are to be elected by and from the Convocation shall be
signed by not less than five members entitled to vote in
the election. Faculty members may sign nomination papers,
may vote, but cannot be candidates.
d)
All nominations of candidates for membership on the Board
being elected by and from full-time employees of the
University who are not faculty members shall be signed by
not less than five members entitled to vote in the particu-
lar election.
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e) All nominations of candidates through the Alumni Association
with two tO' be'appointed by the Lieutenant-Governor in
Council shall be signed by not less than five members of the
Alumni Association entitled to make nominations.
Note: ?
It was suggested that a recommendation for amendment to the
Universities Act be forwarded to the Minister of Education to
require election by and from the Alumni Association of candi-
dates for appointment by the Lieutenant-Governor in Council.
Alumni Association
5. For the purposesof making nominations 'Graduate' shall be deemed
to refer to those who have completed requirements for a degree
from Simon Fraser University or those who have completed the
Professional Development Program at SPU or those who complete
such other programs at SFU as Senate may in future designate.
Students; Student Association
6 A. That for the purposes of nominations and voting in the elections
of students to the Senate and to the Board:
'Student' means a person who is presently enrolled at a university
in
a credit course or who
is designated
by resolution of the
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Senate as a student; for the purposes of these elections for
undergraduate students it includes
a) those registered in a credit course or courses in the
semester in which nominations are due, or
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S.M. 7/10/74
b) those in good standing who were registered in a credit
course or courses in the immediately previous semester who
certify that they intend to register again at Simon Fraser
University before missing two consecutive registrations.
Note: ?
There was no agreement on the definition that should be
applied to designate the eligibility of graduate students
for the purposes of these elections, and it was moved,
seconded, and carried that the matter be referred to a
committee composed of the President, the Dean of Graduate
Studies, and the Registrar for phrasing.
'Student Association' means all full-time students who are
members of the alma mater society or the graduate student
society of a university:- for the purposes of these elections
it shall be deemed to consist of those students defined above.
6 B. That a candidate's eligibility to continue to hold office as
a representative of students on the Board of Governors or on
Senate requires the following:
a)
Must not miss more than one registration during the one
year term of office.
b)
Must not withdraw from the University or be required to
withdraw from the University.
Faculty Members. Full-time Employees who are Not Faculty Members
7 A. That for the purposes of nominations and elections to the
Senate and to the Board of Governors all persons holding
positions whether as faculty members or as professional admini-
strative and support staff shall be entitled to be candidates
and to vote in the pertinent elections only if the employment
position held is likely to be of a continuing engagement nature.
7 B. That for the purposes of nominations and elections to the Senate
and to the Board of Governors by and from faculty members, only
faculty members employed in a manner deemed to be of a continuing
engagement nature shall be entitled to stand as candidates and to
vote In the pertinent faculty member elections to Senate and to
the Board.
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This shall include those with appointments as described holding
the rank of instructor, lecturer, assistant professor, associate
professor, professor.
It shall not include teaching assistants or associates, associates
of the centres, graduate associates.
It shall not include post-doctoral fellows, or those employed
full-time funded from external grants.
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S.M. 7/10/74
It shall not include sessional lecturers.
It shall not include research associates.
It shall not include short-term lecturers in Continuing
Education.
It shall not include demonstrators or senior demonstrators.
It shall not include those Associates in the Faculty of Education
(Faculty Associates) appointed by the Board of Governors on recom-
mendation of the President under Academic Policy 20 3 d further
described in 4 b and 5 b.
It shall not include those Associates in the Faculty of Education
(Faculty Associates) under Academic Policy 20, other than under
3 d further described under 4 b and 5 b.
7 C. That for the purposes of nominations and elections to the Board
of Governors by and from full-time employees of the University
who are not faculty members, all persons holding employment as
professional administrative and support staff or non-academic
staff shall be entitled to be candidates and to vote in the
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pertinent elections only if the employment position held is
likely to be of a continuing engagement nature.
It shall not include visiting instructors, visiting lecturers,
visiting assistant professors, visiting associate professors,
visiting professors.
It shall not include teaching assistants or associates, associ-
ates of the centres, graduate associates.
It shall not include post-doctoral fellows, or those employed
full-time funded from external grants.
It shall not include sessional lecturers.
It shall include research associates. (See current Policy AC 9)
It shall not include short-term lecturers in Continuing Education.
It shall include demonstrators or senior demonstrators.
It shall include those Associates in the Faculty of Education
(Faculty Associates)appointed by the Board of Governors on
recommendation of the President under Academic Policy 20 3 d
further described in 4 b and 5 b
It shall not include those associates in the Faculty of Education
(Faculty Associates) under Academic Policy 20, other than under
3 d further described under 4 b and 5 b.
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S.M. 7/10/74
Vacancies on Senate; Vacancies on the Board
8. ?
a) Where a vacancy arises in the case of an elected faculty
member to Senate or to the Board, or an elected student
member to Senate or to the Board a by-election will be held
under the same principles as pertain to the regular election
provided there is it least four months remaining in the
unexpired term at the time for call for nominations.
b)
Where a vacancy arises in the case of an elected faculty
member, or an elected student member,or an elected full-time
employee of the University who is not a faculty member to the
Board, a by-election will be held under the same principles
as pertain to the regular election provided there is at least
four months remaining in the unexpired term at the time for
call for nominations.
c)
Where a vacancy arises in the case of a member of convocation
elected to Senate the remaining convocation senators shall
constitute a nominating committee to bring forward at least
two names for each such vacancy and Senate shall decide by
ballot vote the candidate or candidates selected. It shall
be required that there be at least four months remaining in
the unexpired term at the time for call for nominations.
Note: ?
In connection with a suggestion that where a vacancy arises in
the case of an elected student member to the Board and less
than four months remain in the unexpired term at the time for
call for nominations, the student members on Senate shall
appoint from amongst themselves the Board member for the re-
mainder of the term, the point was noted for possible inclusion
in the recommendations for amendment to the Act.
Election of Faculty Members to Senate by and from
an
Individual Faculty
9.
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In the election of faculty members by and from the Faculty of Arts
to Senate, in order to be declared elected a candidate must re-
ceive a majority of votes (at least 50% plus 1) with use of the
alternative vote as defined in the election regulations of that
Faculty as approved by Senate, and winners will be determined as
outlined therein.
In the election of faculty members by and from any other indivi-
dual Faculty, the candidates receiving the highest numbers of
votes among the candidates will be declared elected.
Election of Faculty Members to the Board or Governors or to Senate by
and From Faculties Jointly
10. In the election of faculty members by and from Faculties jointly,
candidates receiving the highest numbers of votes among the
candidates will be declared elected.
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S.M. 7/10/74
To be eligible as a candidate or to vote the individual must be
a faculty member.
General Regulations Covering Elections to Senate and the Board
11. a) In the case of a vacancy of an elected faculty member, election
will be called by the Registrar for nominations and election by
and from the appropriate body to elect the person.
b)
In the case of a vacancy of an elected student representative,
election will be called by the Registrar for nominations and
election by and from the Student Association.
c)
In the case of a vacancy of a member appointed under Section
35(j) replacement can be only under that section.
d)
Any member who plans to be away for one semester or more shall
so inform the Secretary of Senate in order that a substitute
may be elected for the period of the absence from Senate.
e)
When elections are being held for the position of Chancellor
and for the Board of Governors, a candidate may accept nomina-
tion to run for only one seat or office in those elections.
• Similarly, when elections are being held for the position of
Chancellor and for Senate, a candidate may accept nomination
to run for only one seat or office in those elections.
When elections are being held for the Board of Governors
and for Senate, a qualified candidate may accept nomination
to run for office in both those elections.
f)
When elections are being held for the position of Chancellor
and also for the Board of Governors or for the Senate, an
individual holding a Board office or a Senate office which
extends into the new term shall be required to file with the
Registrar resignation from the present seat in order to be a
candidate in the new Chancellor election. Such resignation
may be effective for the normal date of change-over of office
or earlier, but must be filed not later than the last date for
receipt of nominations for the new election.
When elections are being held for the Board of Governors and/or
for the Senate, an individual holding a Board office or a
Senate office which extends into the new term shall be required
to file with the Registrar resignation from the present Board
seat in order to be a candidate in the new Board election or from
the present Senate seat in order to be a candidate in the new
Senate election. Such resignation may be effective for the
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normal date of change-over of office or earlier but must be
filed not later than the last date for. receipt of nominations
for the new election.
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S.M. 7/10/74
g)
In the election of students to the Senate, those students with
the highest number of votes shall be elected provided there is
at least one student from each Faculty.
h)
In the election of students to the Board, the two students with
the highest number of votes shall be elected.
1) ?
The Secretary shall state the names of the persons elected,
and reveal the votes recorded. The ballots may be destroyed
after announcement of the results.
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j) After the ballots have been received by the Registrar, he shall,
at the place, day and hour fixed in the notice of election,
open the ballots, and in the presence of such of the candidates
or their representatives as officially attend, count the votes
for each candidate.
Note: ?
A suggestion that student representatives on the Board and
Senate be subject to recall if five percent of the members of
the Student Society petition in writing that the representative
or representatives be recalled failed to be ratified by Senate,
with 8 in favor and 16 opposed.
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General Regulations for Elections Conducted at Senate
12. a) For electoral purposes at Senate voting shall be by ballot on
appropriate forms provided by the Secretary
b)
For elections conducted at Senate a ballot showing more or less
votes than the number of vacancies to be filled shall be invalid.
c)
In elections at Senate if there is a tied vote there shall be
an additional ballot to choose between the persons concerned.
d)
The Secretary shall state the names of the persons elected,
preferably in alphabetical order, without the number of
recorded votes being revealed. The ballots may then be
destroyed.
General Regulations Covering Nominations
and Voting in the Elections to
Senate and the Board and of the Chancellor
13. a) The due date for nominations shall be not earlier than ten
days and not later than fifteen days following the date of
the call for nominations in the case of elections by and
from the faculty members, by and from the students, and by
and from members of staff who are not faculty members. It
shall be not earlier than twenty days and not later than
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twenty-eight days in the case of the elections by Convoca-
tion to Senate and of the Chancellor.
b) ?
The 'date of election' shall be interpreted to mean the last
date on which valid ballots are due.
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S.M. 7/10/74
c)
The period for the casting of ballots shall be not less
than ten days nor longer than fifteen days in the case of
elections by and from the faculty members and by and from
the members of staff who are not faculty
members. It
shall
be not less than fourteen days nor longer than twenty-eight
days in the case of elections by and from students and in
the elections by Cbnvocation to Senate and of the Chancellor.
d)
In the regular elections to the Senate and to the Board
balloting is to be completed not later than April 15 in any
year.
The Chairman stated that it is intended that a further draft of
the rules be prepared for distribution with other agenda
items and
papers on October 25, 1974, for consideration at the next meeting of
Senate which is scheduled for Monday, November 4, 1974.
9. INFORMATION
The assembly moved immediately into Closed Session at 11:15 p.m.
H. M. Evans
Secretary
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