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DRAFT UNTIL APPROVED BY SENATE
MINUTES OF MEETING OF SENATE OF SIMON FRASER UNIVERSITY HELD
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MONDAY, MARCH 4, 1974, 3172 ADMINISTRATION BUILDING, 7:30 P.M.
OPEN SESSION
Present: ?
Strand, K.
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Chairman
Aronoff, S.
Beirne, B. P.
Birch, D. R.
Brown, R. C.
Burkie, E.
Copes, P.
Daem, J. P.
D'Auria, J. M.
Dawson, A. J.
DeVoretz, D. J.
Ellis, J. F.
Emmott, A. H.
Hollibaugh, A. L.
Jamieson, D. H.
Kitchen, J. M.
Munro, J. M.
Rheumer, G. A.
Rieckhoff, K. E.
Seager, J. W.
Smith, W.A.S.
Sterling, T. D.
Swangard, E. N.
Wilson, B. G.
Evans, H. M.
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Secretary
Nagel, H. D.
Norsworthy, R. ?
Recording Secretary
Absent:
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Baird, D. A.
Banister, E. W.
Caple, K. P.
Cots, P. T.
Doherty, P. M.
Eastwood, G. R.
Eliot Hurst, M. E.
Kissner, R. F.
MacPherson, A.
Nair, K. K.
Reid, W. D.
Sadleir, R.M.F.S.
Salter, J. H.
Sutherland, G. A.
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Wheatley, J.
In attendance: ?
Mugridge, I.
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S.M. 4/3/74
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1. APPROVAL
OF AGENDA
The agenda was approved as distributed.
2.
APPROVAL OF
MINUTES
The minutes of the Open Session of February 4, 1974 were approved
as circulated.
3.
BUSINESS ARISING FROM THE MINUTES
There was no business arising from the minutes.
4.
REPORT OF
CHAIRMAN
There was no report from the Chairman.
5.
REPORTS OF COMMITTEES
1. Senate Committee on Non-Credit Instruction
1. Paper S.74-40 - Report on Committee Activities, Fall Semester,
1973; Report on Committee Activities 1973-74
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Moved by B. Wilson, seconded by A. Hollibaugh,
"That Senate ratify the courses approved for
offering during the Spring Semester, 1974 by
the Senate Committee on Non-Credit Instruction,
as set forth in S.74-40:
Library
Reading & Study Centre
Reading & Study Centre
Reading & Study Centre
Reading & Study Centre
Reading & Study Centre
English
Counselling
Kinesiology/Cont . Education
Continuing Education
Recreation Department
Recreation Department
Recreation Department
Recreation Department
Recreation Department
Recreation Department
Recreation Department
Offered by
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Course Title
Access to Information
Reading & Study 001 (8 weeks)
Reading & Study 001 (4 weeks)
English Language Program
Typing Course
Rapid Reading
English 001 - writing
Couple-ing
Intr. to Dance Therapy
The Photographers Eye
Aquatics
Fitness
Comb atives
Dance
Outdoor Program
Family
Recreation Program
Children's Recreation Program
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S.M.
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4/3/74
Arts Centre
Madrigal Singers
Arts Centre
Choir
Arts Centre
Voice Production & Sight Reading
Arts Centre
Introduction to Video
Arts Centre
Continuing Video
Arts Centre
Super 8mm Film
Arts Centre
16mm Film
Arts Centre
Elementary Dance
Arts Centre
Intermed. & Advanced Dance
Arts Centre
Choreographers Workshop
Arts Centre
Beginning Recorder
Arts Centre
Intermediate Recorder
Arts Centre
Advanced Recorder
Arts Centre
Renaissance Ensemble
Arts Centre
Instrumental Workshop
Arts Centre
At Home and Rehearsal
Arts Centre
Theatre Company Workshop
Arts Centre
Lighting Workshop
Arts Centre
Audio Techniques Workshop
Arts Centre
Sceneshop Workshop
Recreation Department
Ropes Course Clinic
Department of Modern Lang.
Teaching to Speak a Second Language
Faculty of Education!
Continuing Education
Structural Communications
Student Society
Silkscreen Workshop
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Computing Centre
Intro, to Major Software Packages
in the Program Library
Computing Centre
Intro, to APL 1
Computing Centre
Intro, to APL 2
Computing Centre
Computing Centre Orientation
Communications Department
Seminar on Noise
Department of Modern Lang.
Introductory Swahili
Department of Modern Lang.
Reading and Writing Chinese
Department of Modern Lang.
Mandarin Chinese - Beginners
Department of Modern Lang.
Mandarin Chinese - Intermediate
Department of Modern Lang.
Mandarin Chinese - Advanced
Arts Centre & D. Cole,
Department of History
B.C. Artists and Their Art
Continuing Education and
Kinesiology
Intro, to Dance Therapy - Level 2
Continuing Education
Japanese Conversation
Continuing Education
Watergate Lecture Series
Continuing Education
Arab/Israeli Lecture Series."
Response to questions provided information to the effect that there
are no restrictions other than budgetary on the number of courses which
may be offered; that the Arts Centre workshops and courses draw maximum
enrolment; and the question of coordinating publicity is currently
receiving attention.
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Question was called, and a vote taken.
MOTION CARRIED
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S.M. 4/3/74
2. Senate Committee on Scholarships, Awards and Bursaries
1. Paper S.74-41 - 1973 Annual Report - Senate Committee on
Scholarships, Awards and Bursaries
Moved by M. Kitchen, seconded by G. Rheumer,
"That Senate ratify the terms of reference of
the programs administered by the Senate Committee
on Scholarships, Awards and Bursaries, and the
programs established during 1973, as set forth in
Paper S.74-41, on pages 30-33 inclusive."
Question was called, and a vote taken.
MOTION CARRIED
3. Senate Graduate Studies Committee
1. Paper S.74-42 - New Course Proposal - Biological Sciences
Moved by K. Rieckhoff, seconded by R. Brown,
1. "That Senate approve, as set forth in S.74-42,
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the new course proposal for BISC 866-3 -
Selected Topics in Plant Development."
Question was called, and a vote taken.
MOTION CARRIED
Moved by K. Rieckhoff, seconded by S. Aronoff,
2.
"That Senate approve, as set forth in S.74-42,
that BISC 801-3 be renamed 'Cell Biology."'
Question was called, and a vote taken.
MOTION CARRIED
4. Senate Committee on Under
g raduate Studies
1. Paper S'.74-43 - Further Report - Curricular Issues Relating
to Undergraduate Education
Issue 1. PROCEDURES FOR REVIEWING AND APPROVING CURRICULUM CHANGES
Moved by B. Wilson, seconded by K. Rieckhoff,
"That Senate approve, as set forth in S.74-43,
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a) That SCUS normally will consider the Faculty
Curriculum Committees to be the major investi-
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S.M. 4/3/74
gatory body in matters relating to curriculum
and review.
b) That the recommendations of Faculty Curriculum
Committees as approved by the relevant Faculty
will be returned to the Faculty after considera-
tion by the Senate Committee on Undergraduate
Studies if one or more of the following conditions
obtain.
i)
The documentation of the course proposed or
program change is inadequate, i.e. the answers
on the course proposal form and supporting
memoranda where appropriate do not indicate
how the course fits into the program, is too
vaguely worded, etc.
ii)
There is a specific reason, such as course over-
lap with another department, which has not been
adequately dealt with by the Faculty Curriculum
Committee. The difference from the first condi-
tion is that SCUS must state specifically the
reason for referral, whereas under the first
condition, it may simply refer by indicating
areas of insufficient documentation.
iii)
Where a Faculty Curriculum Committee is unable
to resolve an issue, it should clearly state
the nature of the problem and refer to SCUS for
a recommendation which must then be approved by
the department(s) and Faculty Curriculum
Committee(s) concerned. If the parties involved
agree to disagree, then the issue accompanied by
the alternative solutions will be forwarded to
Senate for resolution.
iv)
Where Faculty Undergraduate Curriculum Committee
proposals do not conform to Senate policy or to
the department's previously stated policy."
On a point of information, E. Burkle asked the Deans to provide
information regarding student participation in Faculty Curriculum
Committees. The Deans advised student participation on their respec-
tive Curriculum Committees were as follows: Faculties of Science and
Interdisciplinary Studies - two students; Faculty of Education -
provision for two but usually only one takes advantage of the arrange-
ment; Faculty of Arts - no student representation.
Question was called, and a vote taken.
.MOTION
Issue 4. USE OF DIRECTED
CARRIED
READINGS/DIRECTED STUDIES AND DIRECTED RESEARCH
COURSES
Moved by B. Wilson, seconded by K. Rieckhoff,
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S.M. 4/3/74
"That Senate approve, as set forth in S.74-43,
a) That each offering of a directed reading,
directed study or directed research course
within a department require the approval
of the Departmental Chairman.
b) That the chairman's approval be based upon
a submission by the instructor covering
each of the following:
1.
a description of the content of the course
2.
a statement of how the course is to be
conducted
3.
an assessment of the relation between
workload and credit hours assigned to the
course
4.
a statement of how the student's perfor-
mance will be assessed for grading purposes
5.
a written statement justifying the need for
the particular course rather than one of
the regular courses offered by the department.
c) That the present practice of having Senate
approve the establishment of directed research/
readings/and study courses for departments but
not the content of such courses be continued.
d) As a general principle, that an instructor in a
directed research/readings/or study course should
expect to meet with his students at least weekly.
e) That vector numbers for all directed, research!
readings/or study courses be deleted from both
the University's Calendar and Course Guide.
f) That directed research/readings/or study courses
not be permitted (except under the circumstances
provided in Senate Paper S.73-125, Issue 12,
Motion C) as substitutes for either required
courses or special topics courses."
Question was called, and a vote taken.
MOTION CARRIED
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S.M. 4/3/74
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Issue 6. COURSE/CONTACT HOUR RELATIONSHIP (FOR REGULARLY SCHEDULED
COURSES* ONLY)
*A regularly scheduled course is defined as a semester length
course expected to be meeting for a predetermined number of
contact hours per week in lecture, tutorial, seminar or
laboratory as approved by Senate.
Moved by B. Wilson, seconded by K. Rieckhoff,
"That Senate approved, as set forth in S.74-43,
1.
That the determination of the appropriate relation-
ship between credit and contact hours rest with
departmental undergraduate curriculum committees
subject to the approval of Faculty Curriculum
Committees, the Senate Committee on Undergraduate
Studies and Senate."
In response to a question from J. Munro, I. Mugridge advised that
Issue 6 refers to the initial proposal of a course, and although the mix
of the contact hours may vary, the total number of contact hours will be
as specified in the initial proposal.
On a point of information, S. Aronoff enquired if any restrictions
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would be imposed in terms of the Summer Session courses or courses con-
densed into less than a regular semester. H. Evans provided information
that the intent was that the number of contact hours would be a function
of the period of time assigned to teaching a condensed course with the
time assigned to a regularly scheduled course providing the basis. He
gave an example: a course given during a regular semester requiring
three contact hours per week would require six contact hours if given
during a Summer Session, i.e. twice the frequency for half the time.
T. Sterling considered the motion did not provide an adequate solution
to the problem of obtaining approval of the course credit hours considered
to be warranted by a department. I. Mugridge responded that the intent
was to assign primary responsibility at the departmental level, placing the
main burden for investigating problems of this nature with the Faculty
Curriculum Committees rather than SCUS. K. Rieckhoff stated that individual
departments have expressed strong views against uniformity which he con-
sidered could result from a predetermined and inflexible procedure. He
stated that final decisions resulting from discussions and arguments
presented by various approving bodies result in better decisions.
Question was called, and a vote taken.
MOTION CARRIED
Moved by B. Wilson, seconded by K. Rieckhoff,
2.
"That Motion 1) of Issue 5 - Use of Special
Topics Courses - contained in S.73-125 and
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S.M. 4/3/74
approved at the November 1973 meeting of Senate:
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'As a guiding principle for special topics
courses, that one contact hour be set equal to
one credit hour' be deleted."
Questici was called, and a vote taken.
MOTION CARRIED
(Editorial comment: Motions 1) and j) of Issu
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re now replaced
by the new i), "That the determination Df
t
he appcopriate relation
ship between credit and contact hours rest with departmental under-
graduate curriculum committees subject to the approval of Faculty
Curriculum Committees, the Senate Committee on Undergraduate Studies
and Senate."
Issue 7. USE OF VECTOR PATTERNS (FOR REGULARLY SCHEDULED COURSES)
Moved by B. Wilson, seconded by K. Rieckhoff,
"That Senate approve, as set forth in S.74-43,
a)
That all vector patterns be eliminated from
the University Calendar.
b)
That each course description contained in the
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University Calendar be accompanied by an indi-
cation of the nature of the course, i.e. Lecture/
tutorial, lecture/tutorial/laboratory, seminar,
etc.
c)
That, within the total number of contact hours
assigned to a course, and subject to the approval
of the departmental undergraduate curriculum com-
mittee, the Chairman be permitted to vary the
vector pattern. Such vector patterns to reflect
only the class requirements and the calendar
description of the course.
d)
That vector patterns for all regularly scheduled
courses be included in the Course Guide; Depart-
mental approval will be in writing and submitted
to the Registrar."
Question was called, and a vote taken.
MOTION CARRIED
Issue 11. CRITERIA FOR NUMBERING COURSES (EXCLUDING DIRECTED RESEARCH,
READINGS AND STUDY COURSES AND SPECIAL TOPICS COURSES)
Moved by B. Wilson, seconded by K. Rieckhoff,
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"That Senate approve, as set forth in S.74-43,
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S.M. 4/3/74
a) That the following criteria be established as
guidelines for departments in determining the
number division to be assigned individual
courses.
000 division courses are credit or non-credit
courses of a general nature designed to intro-
duce a student to a broad area of learning.
Such courses are designed to provoke thought
and to stimulate a desire for further explora-
tion of the field(s). They may be disciplinary
or interdisciplinary in nature. Such courses
are open to all students and do not carry pre-
or co-requisites."
Question was called, and a vote taken.
MOTION CARRIED
5. Senate Committee on Agenda and Rules
1. Paper S.74-31 - Recommended Rules of Senate
The Chairman reviewed the charge to the Senate Committee on
Agenda and Rules which involved codification of existing rules for
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simplification and internal consistency and to bring forward new
rules. He indicated that as Chairman of the Committee it was his
intention to speak to these Rules in terms of explanation. He out-
lined the potential difficulties that could arise as there are Rules
in existence for Senate, and if the proposed Rules contained in
S.74-31 were to be approved, the previous Rules would no longer be
operative. The proposed Rules could be amended by simple majority,
but a main motion or a main motion as amended required two-thirds
majority vote to carry. He also noted that if a proposed Rule
failed to gain approval, the existing Rule would remain in effect.
Moved by D. Birch, seconded by A. Hollibaugh,
"That Senate adopt the Rules of Senate as
set forth in Paper S.74-31, to supersede
its previous Rules of Procedure on the
matters covered herein, effective immedi-
ately."
Moved by J. Munro, seconded by E. Swangard,
"That the paper be considered informally for
15 minutes, extendable to 30 minutes."
Question was called on the motion to consider the matter infor-
mally, and a vote taken.
MOTION TO CONSIDER INFORMALLY CARRIED
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S.M. 4/3/74
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In response to a question regarding the omission of the Dean of
Graduate Studies from the list of successors to the President as
Chairman of Senate, K. Strand stated there had been no intended slight
and, on reflection, his personal view was that the Dean of Graduate
Studies should be included although his membership on Senate was by
virtue of an action by Senate, whereas Deans of Faculties hold ex
officio membership by authority of the Universities Act, which was the
basis on which the original list had been prepared.
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He added that the
proposed Rule could prove to be ultra vires in that another university had
received legal opinion that only the President or Acting President may
chair or there is no meeting, but if the Rule were to be approved, his
intention would be to recommend to the Board of Governors ratification
of Senate's wishes.
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A straw vote indicated the assembly favored in-
clusion of the Dean of Graduate Studies.
A number of suggestions were proposed for designation of a
Chairman, but the consensus was that there should be no meeting of
Senate unless either the President or the Acting President is available.
This was confirmed by a straw vote.
Attention was directed to the proposed Rule for Special meetings,
and the Chairman explained that under the current Rule it is not manda-
tory that a meeting be called on petition, and the revision requires
that the President shall call a Special meeting upon receipt of a
petition signed by a number of Senators to equal a quorum.
A question was raised on the recommendation recently adopted by
Senate regarding Reports of Committees and its application to the
Academic Planning Committee, and it was pointed out that the Academic
Planning Committee is a Presidential Committee which may place items
on the agenda of Senate but it is not required to report to Senate.
The Chairman declared the time for informal consideration had
expired at 8:35 p.m.
Moved by A. Hollibaugh, seconded by D. DeVoretz,
"That informal consideration be undertaken for
a further 15 minutes."
Question was called, and a vote taken.
MOTION CARRIED
A straw vote on the question of the number of people necessary
to petition for a Special meeting resulted in 11 votes in favor of
the Committee's recommendation and 9 preferred the retention of the
existing Rule.
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S.M. 4/3/74
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When a suggestion was made for admission of members of the news
media to Open Sessions it was noted that a proposal for a series of
amendments would be brought forward by J.P. Daem as Notice of Notion,
and the assembly moved to formal discussion of the paper. It was
agreed to consider the proposals in Paper S.74-31 ad seriatim, and
each section would be considered moved and seconded.
I. PREAMBLE
"These rules of Senate are intended to be in
accordance with the Universities Act, as amended
from time to time.
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In the event of any conflict
the Universities Act shall prevail."
Question was called, and a vote taken.
MOTION CARRIED
II.
OFFICERS
A. "Chairman: The Chairman of Senate is empowered
and expected to take the actions he deems neces-
sary to ensure the orderly advancement of the
legitimate business of the Senate.
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In case the
President is unable to chair a meeting of Senate,
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the Academic Vice-President will take the chair.
If both the President and the Academic Vice-
President are unable to chair, the Chairman shall
be the Dean of the Faculty of Arts, or the Dean
of the Faculty of Science, or the Dean of the
Faculty of Education, or the Dean of the Faculty
of Interdisciplinary Studies, in that order."
Amendment was moved by K. Rieckhoff, seconded by A. Emmott,
"That the last sentence be deleted."
J. Munro suggested that "Academic Vice-President" should be changed
to read "Acting President," but the Chairman stated that the University
interpretation by action of the Board of Governors would be that the
Academic Vice-President is the Acting President.
Question was called on the deletion of the last sentence of
Section II. A., and a vote taken.
AMENDMENT CARRIED
S. Aronoff enquired if a stipulation was required to specify that
in the absence of the President, Acting President, or the Academic
Vice-President no Senate meeting would occur, but the Chairman stated
that in the absence of those noted there could not be a meeting.
Question was called on the motion as amended, and a vote taken.
MOTION AS AMENDED CARRIED
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B. ?
"Secretary: In the absence of the Registrar, the
Chairman shall appoint a Secretary pro tern."
Question was called, and a vote taken.
MOTION CARRIED
V. MEETINGS
A. ?
"Regular:
1.
With the exceptions stated here and in (2) and
(3) below, Senate shall meet once a month on
the first Monday of each month. ?
When the first
Monday of the month is an academic holiday, the
regular meeting of Senate shall be held on the
second Monday. At the commencement of each
semester, in January, May and September, the
regular monthly meeting of Senate shall be
held on the Monday when classes are scheduled
to begin.
2.
In exceptional circumstances, the Chairman may
postpone a regular meeting and instruct the
Secretary to inform the members as to the new
date.
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3. If in the opinion of the Chairman, there is
insufficient business to justify a regular
meeting, he may cancel the meeting and instruct
the Secretary to so inform the members.
4.
The Secretary of Senate will mail the notice of
meeting, the agenda, and all available supporting
papers to members of Senate at least ten days
before the meeting.
5.
In order to make copies of the material pertain-
ing to open sessions available to members of the
University community, copies of the agenda and
supporting papers shall be distributed to Depart-
mental Chairmen and shall be placed in the
University Library at the time of their distribu-
tion to members of Senate.
6.
Meetings will be called to order at 7:30 p.m."
Question was called, and a vote taken.
MOTION CARRIED
B.
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"Special:
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1. The Chairman may, when he deems it necessary,
call a special meeting of Senate for the purpose
of considering urgent items of business."
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S.M. 4/3/74
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Question was called, and a vote taken.
MOTION CARRIED
"2. Upon receipt of a written petition from eleven
members of Senate, at least six of whom shall
be members of faculty elected to Senate, the
Chairman shall call a special meeting of Senate
to consider the items stated in the petition."
Question was called, and a vote taken.
MOTION FAILED
12 in favor
10 opposed
(2/3 vote required)
(Editorial note: on pages 2 and 3 of Paper S.74-31 technically
Senate approved B.1, 3 and 4, but not B.2. It was ruled that the
approved existing Rule of Senate would continue in effect and that
Rule subsumes B.l, B.2., B.3 as follows:
"Special Meetings: The Chairman may call a special meet-
ing of Senate for the purpose of considering an urgent
item of business, when he deems it necessary, or on the
petition of five members of Senate.
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Only such urgent items
of business as are contained in the notice may be discussed
at a special meeting.")
An amendment was moved by A. Hollibaugh, seconded by J. P. Daem,
"That the existing rule be altered to delete 'may' and substitute
'shall," but it was ruled out of order as amendments to existing
rules require Notice of Motion.
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J. Munro, seconded by T. Sterling,
challenged the ruling of the chair.
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A vote was taken and the ruling
of the chair was sustained by a vote of 15 in favor and 6 opposed.
J. P. Daem, seconded by A. Hollibaugh, moved, "That S.74-31 be
postponed for two Senate meetings," but the motion was withdrawn.
Moved by J. P. Daem, seconded by E. Swangard,
"That the sections of Paper S.74-31 not yet con-
sidered be accepted in their entirety."
Question was called on the motion to accept the balance of Paper
S.74-31, and a vote taken.
MOTION CARRIED
UNANIMOUSLY
J.
J. P. Daem then gave Notice of Motion of a series of amendments
to the Rules of Senate.
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S.M. 4/3/74
6.
REPORTS OF FACULTIES
There were no reports from Faculties.
7.
OTHER BUSINESS
1.
Notice of Motion
There were no notices of motion.
2.
Date of Next Meeting
It was noted that the next meeting of Senate is scheduled for
Monday, April 1, 1974, at 7:30 p.m.
3.
Other Items
There were no other items.
4.
Confidential Matters
The meeting recessed briefly at 9:15 p.m. prior to moving into
Closed Session.
H. M. Evans
Secretary
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