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DRAFT UNTIL APPROVED BY SENATE
MINUTES OF MEETING OF SENATE OF SIMON FRASER UNIVERSITY
HELD MONDAY, JULY 10, 1972, 3172 ADMINISTRATION BUILDING, 7:30 P.M.
OPEN SESSION
PRESENT: ?
Strand, K.
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Chairman
Allen, D. I.
Aronoff, S.
Baird, D. A.
Beirne, B. P.
Bradley, R. D.
Brown, R. C.
Cote, P. T.
Doherty, P. H.
Emmott, A. H.
Gilbert, K. L.
Hodge, F. D.
Hollibaugh, A. L.
Jamieson, D. H.
Jennings, R. E.
Kissner, R. F.
Lachlan, A. H.
Lincoln, N. J.
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Representing D. H. Sullivan
MacPherson, A.
Munro, J. M.
Nair, K. K.
O'Connell, M. S.
Rieckhoff, K. E.
Seager, J. W.
Swangard, E. M.
Wagner, P. L.
Wheatley, J.
Williams, W. E.
Wilson, B. G.
Evans, H. M.
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Secretary
Norsworthy, R.
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Recording Secretary
ABSENT: Birch, D. R.
Caple, K. P.
Copes, P.
Dawson, A. J.
Eliot Hurst, M. E.
Reid, W. D.
Robinson, N.
Salter, J. H.
Sutherland, G. A.
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S.M. 10/7/72
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As requested by the Chairman, the Secretary of Senate announced
the results of two recent elections to Senate, wherein J. M. Munro
had been elected to replace I. Mugridge from date of election to May
31, 1974, and R. W. Lardner had been elected to replace A. H. Lachlan
from August 1, 1972 to May 31, 1973.
It was moved and seconded that J. N. Munro now be seated on
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Senate, and R. Lardner be seated on Senate effective August 1, 1972.
MOTION CARRIED
1.
APPROVAL OF AGENDA
The agenda was approved as distributed.
2. APPROVAL OF MINUTES
The minutes of the Open Session of June 5, 1972 were approved as
circulated.
3.
BUSINESS ARISING FROM THE MINUTES
There was no business arising from the minutes.
4.
REPORT OF CHAIRMAN
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Paper S.72-81 - Institute of Canadian Bankers Program
Moved by B. Wilson, seconded by A. Lachlan,
"That Senate approve, for a three year period,
the admission of students who are selected for
entry to the Institute of Canadian Bankers
Program who have not otherwise met normal
admission requirements, provided they are
registering in that program and will undertake
approved courses at this institution."
B. Wilson explained that the University has been associated with
the Institute program for several years and it was now proposed that
the relationship be formalized, with provision of a waiver for students
who would not otherwise meet the admission requirements.
Question was called, and a vote taken.
MOTION CARRIED
5.
REPORTS OF COMMITTEES
1. Report of Senate Nominating Committee
Paper S.72-82 - Elections to Senate and Related Committees
The Secretary noted that a number of nominations had been received
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S.M. 10/7/72
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from Senators prior to thedeadlineof Friday, July 7, 1972 and ballots
would be distributed for the required elections. Candidates for the
three seats on the Board of Governors were given opportunity to make
statements on their concerns and knowledge of the University and the
major issues with which it is faced, and Senators were at liberty to
ask questions of the candidates.
Nominations, as submitted by the Senate Nominating Committee and
by other Senators, in keeping with Senate regulations, are as follows:
Senate Agenda Committee
One Senator at large to replace G. D. Bashain immediately upon election,
for no specified term of office.
Nominees:
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R. F. Kissner
A. MacPherson
One Senator at large to replace A. H. Lachlan from August 1, 1972, for
no specified term of office.
Nominee:
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D. R. Birch
Senate Library Committee
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One Senator at large to replace G. Donetz for balance term of office
to September 30, 1972.
Nominee: ?
A. L. Hollibaugh
One Senator at large to replace A. H. Lachlan for balance term of office
from August 1, 1972 to September 30, 1972.
Nominee:
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M. E. Eliot Hurst
Senate Undergraduate Admissions Board
One Student Senator to replace C. D. Basham for balance term of office
to September 30, 1972.
Nominee: ?
R. F. Kissner
One Student Senator to replace the alternate member, G. Donetz, for
balance term of office to September 30, 1972.
Nominee: ?
P. M. Doherty
Senate Appeals Board
One Faculty Senator to replace I. Mugridge immediately upon election,
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for no specified term of office.
Nominee: ?
P. L. Wagner
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S.M. 10/7/72
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Senate Committee on Undergraduate Studies
One Student Senator to replace G. Donetz for balance term of office
to September 30, 1973.
Nominee:
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P. M. Doherty
Academic Board for Higher Education in British Columbia
One faculty member to replace J. F. Hutchinson, whose term of office
expires July 7, 1972. Term of office is for three years from date of
election.
Nominee: ?
R. D. Bradley
Academic Planning Committee
Two Senators at large to replace A. L. Turnbull and I. Mugridge im-
mediately upon election, for no specified term of office.
Nominees:
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B. P. Beirne
M. E. Eliot Hurst
M. S. O'Connell
Board of Governors
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fromSenators to replace G. D. Basham, F. D. Hodge and G. A. Sutherland
from date of election to May 31, 1975.
Nominees:
P. T. Cote
P. M. Doherty
K. L. Gilbert
F.
D. Hodge
G.
A. Sutherland
E. M. Swangard
The Joint Board of Teacher Education
One Senator at large to replace A. L. Turnbull immediately upon election,
for no specified term of office.
Nominees:
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P. Copes
A. J. Dawson
Moved by R. Brown, seconded by A. MacPherson,
"That the individuals nominated to the Senate
Agenda Committee (to replace A. H. Lachlan),
Senate Library Committee, Senate Undergraduate
Admissions Board, Senate Appeals Board, Senate
Committee on Undergraduate Studies and the
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Academic Board for Higher Education in British
Columbia be declared elected by acclamation."
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S.M. 10/7/72
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Question was called, and a vote taken.
MOTION CARRIED
Following the ballot count, the Secretary announced the results
of the elections, and the following is a resume of the newly elected
members:
SENATE AGENDA COMMITTEE
One Senator at large to replace G. D. Basham immediately upon election,
for no specified term of office.
Individual receiving the higher number of votes
and thereby declared elected:
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A. MacPHERSON
One Senator at large to replace A. H. Lachlan from August 1, 1972, for
no specified term of office.
Elected by acclamation:
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D. R. BIRCH
SENATE LIBRARY COMMITTEE
One Senator at large to replace G. Donetz for balance term of office to
September 30, 1972.
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Elected by acclamation:
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A. L. HOLLIBAUGH
One Senator at large to replace A. H. Lachlan for balance term of office
from August 1, 1972 to September 30, 1972.
Elected by acclamation: ?
M. E. ELIOT HURST
SENATE UNDERGRADUATE ADMISSIONS BOARD
One Student Senator to replace G. D. Basham for balance term of office
to September 30, 1972.
Elected by acclamation:
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R. F. KISSNER
One Student Senator to replace the alternate member, G. Donetz, for balance
term of office to September 30, 1972.
Elected by acclamation:
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P. M. DOHERTY
SENATE APPEALS BOARD
One Faculty Senator to replace I. Mugridge immediately upon election, for
no specified term of office.
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Elected by acclamation: ?
P. L. WAGNER
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SENATE COMMITTEE ON UNDERGRADUATE STUDIES
One Student Senator to replace G. Donetz for balance term of office
to September 30, 1973.
Elected by acclamation:
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P. M. DOHERTY
ACADEMIC BOARD FOR HIGHER EDUCATION IN BRITISH COLUMBIA
One faculty member to replace J. F. Hutchinson, whose term of office
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xpires July 7, 1972. Term of office is for three years from date of
election.
Elected by acclamation:
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R. D. BRADLEY
ACADEMIC PLANNING COMMITTEE
Two Senators at large to replace A. L. Turnbull and I. Mugridge im-
mediately upon election, for no specified term of office.
Individuals receiving the highest number of
votes and thereby declared elected:
? B. P. BEIRNE
M. S. O'CONNELL
BOARD OF GOVERNORS
Three Senators to replace G. D. Bashain, F. D. Hodge and G. A. Sutherland
from date of election to May 31, 1975.
Individuals receiving the highest number of
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votes and thereby declared elected:
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P. T. COTE
P. M. DOHERTY
K. L. GILBERT
THE JOINT BOARD OF TEACHER EDUCATION
One Senator at large to replace A. L. Turnbull immediately upon election,
for no specified term of office.
Individual receiving the higher number of
votes and thereby declared elected:
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P. COPES
2. Senate Graduate Studies Committee
Paper S.72-83 - Establishment of New Graduate Programs
Moved by J. Wheatley, seconded by K. Rieckhoff,
"That Senate
approve
the paper on The
Establishment
of New
Graduate Programs,
as set forth
in Paper
S.72-83."
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S.M. 10/7/72
J. Wheatley stated that it was important that the procedures should
be specified for new programs coming forward. B. Beirne commented that
he had tested a proposed new program against the plan outlined and felt
it rather complicated, involving 14 steps for new courses.
Amendment was moved by A. Hollibaugh, seconded by B. Wilson,
"That paragraph 5 of Section II, on page 5
of Paper S.72-83 be deleted."
A. Hollibaugh stated that the widest range of input should be
sought for new programs, and B. Wilson added that Assessment Committees
should be concerned with judgment rather than discouragement. A. Lachlan
felt that if a proposal falls within the realm of an existing department
that it should be routed through that department. K. Rieckhoff stated
that departmental boundaries are merely administrative conveniences.
Question was called on the amendment, and a vote taken.
AMENDMENT CARRIED
E. Swangard suggested that the wording of Section IV was legalis-
tically vague, and, as there was no objection, the word "However" was
inserted in advance of the second sentence in paragraph 2 of Section IV,
which would then read as follows:
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"IV. Implementation and Review of this Document
2. The provisions of this document shall remain in
force until revoked by Senate. However, at the
end of three years the Senate Graduate Studies
Committee shall assess the principles and pro-
cedures of this document. It shall then make a
recommendation to Senate as to whether the pro-
visions of this document should be continued,
discontinued, or amended."
Amendment was moved by B. Wilson, seconded by A. Hollibaugh,
"That the word 'interdepartmental' be struck
from Section III, paragraph 1, and the word
'graduate' substituted therefor."
A. Lachlan suggested that the motion to amend should also apply
to the title of the Section. As there was no objection, the Chairman
ruled that the amendment would read as follows:
"That the word 'interdepartmental' wherever
it occurs in Section III, be struck, and the
word 'graduate' substituted therefor."
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Question was called on the amendment, and a vote taken.
AMENDMENT CARRIED
Amendment was moved by B. Wilson, seconded by A. Hollibaugh,
"That Item 1 and the first four words of Item 2 of Section II, page
3, be deleted." A±gument was made that with the work to be done by
the Assessment Committee it was unnecessary that the proposal be
considered by the Faculty Committee and that this was an unnecessary
step adding to the length of the procedures. There was also indica-
tion of possibility that useful proposals might not emerge from
Faculties for full assessment. K. Rieckhoff expressed opposition,
suggesting that these Faculty Committees ensure that proposals go
forward after careful scrutiny, in good order, and with indication
of support from the Faculty concerned, He submitted that if these
steps were not taken there would be likelihood of return of items for
further scrutiny. J. Wheatley spoke in favor of the amendment,
believing that the Assessment Committee would be the most adequate
one to carry Out an investigation in depth. A. MacPherson opposed
the amendment on grounds of the importance of Faculties and Faculty
Committees, and felt that deletion as proposed would increase alien-
ation. W. Williams expressed opposition on the grounds that the step_
suggested the establishment of a Faculty of Graduate Studies. P. Cote
indicated opposition and felt that the normal organizational lines
should be followed. A. Lachlan enquired whether it would be proper to
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have programs of a Faculty going forward without approval of the Faculty
and wished to know the legal position involved. K. Strand indicated
that legal opinion would be needed. I. Allen expressed opposition on
the grounds that programs within Faculties needed to go forward with
Faculty approval, and enquired who would recommend degrees if this were
not done. The mover of the amendment then requested permission to with-
draw his motion as it might be ultra vires
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the Universities Act.
There was no opposition to withdrawal.
MOTION TO AMEND WITHDRAWN
Amendment was moved by S. O'Connell, seconded by S. Aronoff,
"That the phrase 'considerable length of
time' contained in Section I describing
the composition of the Assessment Committee,
on page 2 of Paper S.72-83 be replaced by
the phrase 'semester or more."
Question was called on the amendment, and a vote taken.
AMENDMENT FAILED
Further discussion was held on the wording of Section I, page 2,
paragraph 1, last sentence. The document is to be edited to clarify
the intent (the edited sentence is as follows: "When a member must be
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absent for a considerable length of time or is unable to fill his term
on the Assessment Committee, the body which elected him shall elect a
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S.M.
10/7/72
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replacement to serve for the balance term of office.")
B. Wilson asked for the rationale for the development of an.
Assessment Committee, and A. Lachlan asked for clarification of the
status of the individuals holding membership on the Assessment Com-
mittee at the time of review. J. Wheatley responded to the effect
that individuals serve for terms of office of two years, and that
reviews occur at the end of three years following the mounting of a
new program, and therefore the Assessment Committee at that point
would consist of individuals then currently on the Committee.
Amendment was moved by B. Beirne, seconded by W. Williams,
"That Item .3 of Section II be extended to
include:
'(o) Justification for the program as a whole;
(p)
A description of new positions needed and
a justification for them;
(q)
A summary of the finances including
expected capital and operating costs needed
and revenues, if any, expected."
B. Wilson suggested that.the order be transferred to the com-
mencement of Item 3, and that all other stipulations be relettered.
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As there was no objection, the Item was relettered.
Question was called on the amendment, and a vote taken.
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AMENDMENT CARRIED
Amendment was moved by R. Kissner, seconded by A. Hollibaugh,
"That one graduate student representative be
added to the composition of the Assessment
Committee."
J. Wheatley asked the mover of the amendment to consider the
process whereby a graduate student could be added to the Committee,
and suggested that such a graduate student could be elected by and
from the graduate students on the Senate Graduate Studies Committee
for a term of one rather than two years. R. Kissner was agreeable
to accepting the suggestion and to including the statement in his
amendment, which would then read:
"That one graduate student representative, elected .by
and from the graduate students on the Senate Graduate
studies Committee, be added to the composition of the
Assessment .
Committee to serve for a one year term."
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Question was called on the reworded amendment, and a vote taken.
AMENDMENT CARRIED
15 in favor?
8 opposed
Question was called on the main motion as amended, and a vote
taken.
MAIN MOTION AS AMENDED
CARRIED
The Chairman advised the assembly that although the document
states that it will become effective when passed by Senate, he intends
to seek legal opinion on the propriety of the document, taking Into
consideration the wording contained in Section 63(c) of the Act and
other sections. The implemention of the document would be delayed
pending receipt of legal opinion. He assured Senate that the opinion
would be reported to Senate.
3.
Senate Undergraduate Admissions Board
Paper S.72-84 - Requirement of Medical and Hospital Insurance
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Moved by B. Wilson, seconded by R. Kissner,
"That Senate approve revision of Admission
Policies relating to Requirement for Medical
and Hospital Coverage:
1.
That all 4tudents be required to have approved
hospital and medical insurance coverage from
the 73-1 semester onward as a condition of
registration.
2.
That subject to the approval of the Board, non-
Canadian students be assessed a fee to cover
the lowest applicable premium for medical and
hospital insurance. The fee to be refunded or
deleted if the student provides evidence of
approved medical and hospital insurance coverage."
B. Wilson pointed out that only 12 students were interested in
purchasing hospital and medical coverage from the current insurance
carrier, and that the carrier was reluctant to continue the coverage
under such circumstances. J. Wheatley stated that graduate students
in the majority were foreign or out of province and therefore not
eligible for insurance provided by the B.C. Provincial Government,
and he moved that the paper be referred to the Senate Graduate Studies
Committee. The motionfailed for lack of a seconder.
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An amendment to the paper was moved by A. Hollibaugh, seconded
by A. MacPherson,
"That the University pay 50% of the premium
with a limit of $5.00 per month, whichever
is less, for graduate students."
A. Hollibaugh contended that graduate students were generally
employees of the University and therefore eligible for the same
fringe benefits as faculty and staff. K. Rieckhoff argued that by
provincial legislation taxpayers had been exempted from responsibility
for this type of expense involving individuals from outside the
province.
An amendment to the amendment was moved by J. Seager, seconded
by P. Doherty,
"That 'graduate students' be changed to
'all students. '"
J. Seager argued that coverage of graduate students only would
be discriminatory, and particularly discriminatory if it were made
available only to graduate students who were employed by the
University. P. Doherty was of the opinion that undergraduates were
also entitled to assistance in payment for coverage if it were to be
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a condition of admission to the University.
Discussion ensued as to the propriety of Senate action relating
to fees, and the Chairman pointed out that Senate could only submit
a recommendation to the Board of Governors that it consider the merits
of the proposal.
P. Doherty moved that the document be tabled, but the motion
failed for lack of a seconder. J. Seager requested that both the
amendment and the amendment to the amendment be withdrawn and that
Senate act on part 1 and 2 of the main motion. The Chairman then
ruled that the amendment, the amendment to the amendment, and part 2
of the main motion were out of order as not being within Senate's
purview.
The item remaining before Senate, on the original motion, was
as follows:
"That all students be required to have approved
hospital and medical insurance coverage from the
73-1 semester onward as a condition of registra-
tion."
Question was called, and a vote taken.
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MOTION CARRIED
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S.M. 10/7/72
Moved by A. Emmott, seconded by K. Rieckhoff,
"That Senate draw to the attention of the
Board of Governors the motion just passed, and
suggest that it may wish to consider the merits
of a fee and the possible merits of some form
of cost share."
Question was called, and a vote taken.
MOTION CARRIED
6.
REPORTS OF FACULTIES AND DIVISIONS
There were no reports from Faculties or Divisions.
7.
OTHER BUSINESS
1.
Notice of Motion
Paper S.72-85 - Report, Division of Continuing Education (K. E. Rieckhoff)
It was moved by K. Rieckhoff, "That the Division of Continuing
Education report to Senate the goals and purposes of its offerings in
general and in particular of the panel discussion "Chariots of the
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Gods: Yes or No?" The motion failed for lack of a seconder.
B. Wilson offered information to the effect that he was expecting
a report from the Division of Continuing Education, which would no doubt
be brought before Senate.
2.
Date of Next Meeting
It was noted that the next meeting of Senate is scheduled for
Monday, August 7, 1972 at 7:30 p.m.
3.
Other Items
There were no other items.
4. Confidential Matters
The meeting recessed briefly at 10:00 p.m. prior to moving into
Closed Session.
H. M. Evans
Secretary
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