DRAFT UNTIL APPROVED BY SENATE
MINUTES OF MEETING OF SENATE OF SIMON FRASER UNIVERSITY
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HELD MONDAY, AUGUST 2, 1971, EAST CONCOURSE CAFETERIA, 7:30 P.M.
OPEN SESSION
PRESENT:
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Strand, K. T.
? Chairman
Baird, D. A.
Basham, C. D.
Birch, D. R.
Bradley, R. D.
Brown, R. C.
Carlson, R. L.
Donetz, C.
Punt, B. L.
Gilbert, K. L.
Hamilton, C. L.
Hamilton, W. M.
Harper, R.J.C.
Mallinson, T. J.
Nair, K. K.
O'Connell, M. S.
Rieckhoff, K. E.
Sullivan, D. H.
Turnbull, A. L.
Wagner, P. L.
Weinberg, H.
Wheatley, J.
Wilson, B. C.
Evans, H. N. ?
Secretary
Kelsey, I. B.
Norsworthy, R. ?
Recording Secretary
ABSENT: ?
Campbell, N. J.
Caple, K. P.
Claridge, R. W.
Drache, Mrs. S.
Freiman, Mrs. L.
Hodge, F. D.
Lachlan, A. H.
McDougall, A. H.
Mugridge, I.
Reid, W. D.
Salter, J. H.
Srivastava, L. M.
Stratton, S. T.
Sutherland, C. A.
IN ATTENDANCE:
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Burstein, K. R. (to speak to Paper S.71-88)
Chase, J.
Eastwood, C. R. (to speak to Paper S.71-81)
Meakin, D.
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S.M. 2/8/71
The Chairman announced that K. L. Gilbert, as a result of a
S
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recent student election, had replaced J. R. McAninch on Senate,
and that R. L. Carlson had returned to Senate after an absence of
eleven months. Both Senators were welcomed by the assembly.
Moved by D. Baird, seconded by K. Rieckhoff,
"That K. Gilbert be seated on Senate."
MOTION CARRIED
1.
APPROVAL OF AGENDA
On a motion by K. Rieckhoff, seconded by J. Wheatley, the
agenda was approved as circulated.
2.
APPROVAL OF MINUTES
The minutes of the Open Session of June 7, 1971 were approved
as distributed.
3. BUSINESS ARISING FROM THE MINUTES
There was no business arising from the minutes.
4.
REPORT OF CHAIRMAN
1. Paper S.71-80 - Selection of Department Chairmen
A paper (subsequently numbered S.71-80a) from M. E. Eliot Hurst
was distributed to Senators. The Chairman stated that the Vice-
President, Academic had been charged to bring forward a paper con-
taining a proposal separating the question of Departmental Reviews
from the appointment of Chairmen, but in such a way that the spirit
covering the selection of Departmental Chairmen, as outlined in
Paper S.224, is retained. B. Wilson drew attention to the alternate
procedures which had been suggested for the selection of Departmental
Chairmen and asked that a motion favoring either one or the other
come from the floor. The Chairman ruled that a motion could be made
to accept alternative 2A, or a motion to accept 2B, and that if both
were made there would then be a vote on which to debate first.
Moved by K. Rieckhoff, seconded by C. Hamilton,
"That Senate adopt Method 2A for the appoint-
ment of Chairmen."
B. Wilson asked that two minor errors on page 4 of Paper S.71-80
be corrected. With these amendments the relevant sections read as
follows:
g)
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A quorum shall be the Chairman plus three others,
at least two of whom shall be members of the
Department faculty.
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i) ?
The Dean will report the conclusions of the Search
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Committee to the Vice-President, Academic. He
also has the duty and right to attach his own
advice to the recommendations.
Amendment moved by C. Basham, seconded by C. Donetz,
"That Method 2A, Section f) 2, 3, 4 and 5 be
changed to read,
'2. 3. 4.
Three faculty members, elected by:
i.
the full-time faculty members of the
Department,
or,
ii.
if the full-time faculty members so
decide, all those with voting rights
at Departmental meetings.
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One student selected by the Departmental
student union if the union exists, and, if
not, one student selected by the Student
Society. The student must be enrolled in
a major, honor or graduate program in a
subject area offered by the Department.
At the time of nomination he must be in
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good academic standing.
In a situation where the foregoing procedure
cannot be applied the appropriate Faculty
Executive Committee will determine the compo-
sition of the Committee members 2, 3, and 4.'"
Question was called on the amendment, and a vote taken.
AMENDMENT CARRIED
Amendment moved by C. Basham, seconded by K. Gilbert,
"That Section 2A, a) be deleted and Section 2B, a)
be substituted."
G. Basham said that there were advantages in a Departmental
decision. K. Rieckhoff objected to the substitution in that the
University has been moving away from the original Departmental
autonomy concept. He was supported by B. Wilson who felt that a
Department should not be put in the position where it could hold
the University at ransom and that the University should be able to
take action within reasonable procedures.
is
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Question was called on the amendment, and a vote taken.
AMENDMENT FAILED
Question was called on the amended main motion, and a vote
taken.
AMENDED MAIN MOTION
CARRIED
2. Paper S.71-81 - Report on Charge Concerning Referral of Paper
S.71-51, Reorganization of Educational Foundations Centre and
Approval of Courses
The Chairman stated that he had received a request from Dr.
C. R. Eastwood that he be granted permission to make a statement
to Senate. As there was no objection from the assembly, Dr. Eastwood
was asked to attend the meeting. The Chairman then called upon the
Vice-President, Academic to introduce the paper.
B. Wilson reported that the Academic Planning Committee had been
considering the charge sent to it and had solicited briefs from the
University community and had met separately and together with repre-
sentatives of various groups associated with the present Faculty of
Education. The Committee, he said, was of the opinion that Kinesiology
and Fine Arts relate to the whole community rather than in the Faculty
of Education, and that Behavioural Science Foundations and Communica-
tions Studies, not being associated with the professional aspects of
teacher preparation, would be better separated into a Department of
Human Relations. The proposal was that there be separate Departments
of Kinesiology, Fine and Performing Arts, Department of Human Relations
(on an interim basis until such time as it prepares realistic programs
with coherent structure acceptable to Senate), and the present four
General Studies programs of the Division of General Studies (Computing
Science, Latin American Studies, Canadian Studies and African/Middle
East Studies), all within a new Faculty of University Programs. The
Faculty of Education would then consist of a single unit for teacher
preparation comprising the present faculty from Professional Founda-
tions and the Social and Philosophical Foundations. B. Wilson asked
for approval in principle and for ideas on organization from Senate
which could be developed into a detailed report which could be dis-
cussed with The Joint Board of Teacher Education prior to presenting
to Senate.
Moved by B. Wilson, seconded by J. Wheatley,
"That Paper S.71-81, a Report on the Charge
Concerning Referral of the Reorganization of
Educational Foundations Centre and Approval
of Courses, be approved in principle, subject
to review of detailed proposals to be sub-
mitted to Senate at a later date."
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K. Rieckhoff felt that the paper covered too much ground without
outlining the academic justification and rationale. J. Wheatley
reiterated that the Academic Planning Committee was asking for direc-
tion and approval in principle from Senate and that a final report
would be submitted within the next two months.
C. Eastwood was then called upon to present his viewpoint. He
read from a paper which he had prepared (since numbered S.71-81a) on
Principles and Structure for the B.Ed. Degree and the Organization
of the Faculty of Education. He expressed the view that the proposals
suggested by the Academic Planning Committee would not solve the deep
problems involved.
In reply to a question on the thinking behind developing a Faculty
of Education without departments, B. Wilson stated that a Faculty re-
lates to a set of disciplines, and rather than restricting the Faculty
of Education solely to the professional development program it should
be encouraged to develop a greater amo-unt -o-f education areas of study.
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Lengthy discussion followed on the concept of the Faculty of
University Programs, the rights and responsibilities of departments,
and the justification for the inclusion of Fine and Performing Arts
and Kinesiology within that Faculty.
Amendment was moved by K. Rieckhoff, seconded by R. Carlson,
"That the principle that Kinesiology be
placed in the proposed Faculty of University
Programs be rejected."
Question was called, and a vote taken.
AMENDMENT FAILED
Amendment was moved by K. Rieckhoff, seconded by R. Carlson,
"That Human Relations not be formed as a
Department within the proposed Faculty of
University Programs."
R. Carlson said he would require a clear cut rationale before
he could accept the proposal as outlined.
Question was called, and a vote taken.
AMENDMENT FAILED
Amendment was moved by P. Wagner, seconded by K. Gilbert,
"That the Academic Planning Committee be
enjoined to refrain from using the term
'Faculty of University Programs' and that
it find a more suitable title."
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Question was called, and a vote taken.
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AMENDMENT FAILED
K. Strand and B. Wilson replied in the affirmative when
R. Bradley requested confirmation that approval in principle of
the document would not prevent the Faculty of Education from
proposing its own restructuring.
Question was called on the approval of the omnibus motion,
and a vote taken.
MOTION CARRIED
17 in favor?
3 opposed
5. REPORTS OF COMMITTEES
1. Senate Nominating Committee
Pa p
er S.71-82 - Election to Academic Board
Moved by K. Rieckhoff, seconded by D. Birch,
"That the individual (B. C. Wilson) nominated
to the Academic Board for Higher Education in
British Columbia be elected by acclamation."
Question was called, and a vote taken.
MOTION CARRIED
It was noted that B. C. Wilson would replace D. H. Sullivan,
who had resigned from the Academic Board, and that the term of
office was for three years.
2. Senate Committee on Scholarships, Awards and Bursaries
Paper S.71-83 - Availability of Scholarships
The Chairman noted that no motion was required on this paper
as it had been distributed for information, and that the Committee
would be submitting proposed new terms of reference to the September
meeting of Senate.
3.
Senate Graduate Studies Committee
1. Paper 5.71-84 - Amendment to General Regulations (Section 10.4
(Partial Revision of S.71-56)
to
Moved by J. Wheatley, seconded by T. Mallinson,
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S.M. 2/8/71
"That Senate approve the rewording of Section
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10.4 of the General Regulations for Graduate
Studies, as outlined in Paper S.71-84."
Question was called, and a vote taken.
MOTION CARRIED
2. Paper S.71-85 - Revision of Membership (Executive Committee
and Full Committee
Moved by J. Wheatley, seconded by C. Hamilton,
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"That the membership of the Senate Graduate
Studies Committee as outlined in Paper
S.71-85 be approved."
R. Bradley asked that recommendation A.6 on Department member-
ship be altered to read, "Chairmen of each Departmental Graduate
Studies Committee or their qualified designates," and this was ac-
cepted by the Dean of Graduate Studies.
Amendment was moved by R. Brown, seconded by H. Weinberg,
"That the University Librarian be a non-
voting member of the Committee."
Question was called, and a vote taken.
AMENDMENT FAILED
It was moved by K. Rieckhoff, and seconded by D. Baird, "That
Senate strike from the membership of the Committee the words, 'non-
voting' behind the name of the Registrar," but the Secretary of
Senate stated that the Registrar, by the nature of duties involved,
should have an impartial position on the Committee.
Amendment was moved by C. Basham, seconded by K. Gilbert,
"That Note (i) of Section A and Note (iii)
of Section B of Paper S.71-85 be deleted."
Question was called on the deletion of Note (i) of Section A,
and a vote taken.
AMENDMENT CARRIED
11 in favor?
6 opposed
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S.M. 2/8/71
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The Chairman asked if anyone objected to the deletion of Note
(iii) in Section B of Paper S.71-85 rather than put it to a vote.
As there was no objection, that section was also deleted.
B. Wilson expressed concern about the use of the term Associate
Dean when such appointment is not in effect, and J. Wheatley agreed
that this could be replaced with "designate." As there was no ob-
jection, the Chairman stated that the change was made.
Question was called on the amended main motion, and a vote
taken.
AMENDED MAIN MOTION
CARRIED
Moved by J. Wheatley, seconded by C. Hamilton,
2. "That membership of the Executive Committee
of the Senate Graduate Studies Committee as
outlined in Paper S.71-85 be approved."
The Chairman noted that Item 3 would be amended by acquiescence
to read:
"Six faculty members, two from each Faculty to be elected
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by and from the respective Faculty Graduate Studies Com-
mittees. The Dean of any Faculty shall be eligible for
election."
Amendment was moved by H. Weinberg, seconded by R. Brown,
"That Item B.2 be changed to read, 'University
Librarian, ex-officio (non-voting).
Moved by B. Wilson, seconded by J. Wheatley,
"That Paper S.71-85 be referred back to the
Senate Graduate Studies Committee for re-
vision."
It was noted that inasmuch as Motion 1 of Paper S.71-85 had
already been approved the motion of referral would apply only to
Motion 2 of Paper S.71-85.
Question was called on the motion to refer Motion 2, and a
vote taken.
MOTION TO REFER
CARRIED
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S.M. 2/8/71
. ? Moved by R. Bradley, seconded by H. Weinberg,
"That Motion 1 be reconsidered."
Question was called on the motion to reconsider Motion.1, and
a vote taken.
MOTION TO RECONSIDER
CARRIED
Moved by R. Bradley, seconded by L. Funt,
"That Motion 1 of Paper S.71-85 be referred
back to the Senate Graduate Studies Committee
for revision."
Question was called on the motion to refer Motion 1, and a vote
taken.
MOTION TO REFER
CARRIED
4. Senate Library Committee
Paper S.71-86 - Library Loan Policy
Moved by D. Baird, seconded by H. Weinberg,
"That Senate approve the implementation of
the Library New Loan Policy and New Penalty
Policy, as outlined in Paper S.71-86, for a
trial period to begin as soon as possible
and to end at the end of the Spring semester,
1972."
K. Gilbert enquired why the Senate Library Committee was re-
commending radical changes to a system which had strong student
support as shown in the charts accompanying the library question-
naire. He read from a letter sent by the Executive Council of the
Student Society to the Chairman of the Senate Library Committee
indicating disagreement with the new proposals. C. Hamilton, a
member of the Senate Library Committee, responded, stating there had
been many areas of discontent, that attempts were being made to
assure parity among patrons but also to recognize that there are
differing needs among library users. K. Rieckhoff expressed some
misgivings with the proposals but expressed general support.
Amendment was moved by C. Basham, seconded by T. Mallinson,
"That page 4, item 1, lines 2 and 3 be changed
by deleting '$
5
per item' and substituting '$1
per item per day to a maximum of $25.'"
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S.M. 2/8/71
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Question was called on the amendment, and a vote taken.
AMENDMENT CARRIED
16 in favor?
5 opposed
Amendment was moved by C. Basharn, seconded by P. Wagner,
"That page 4, item 2, line 9 be changed by
deleting '$5 per week' and substituting
'$1 per day.'"
Question was called on the amendment, and a vote taken.
AMENDMENT CARRIED
14 in favor?
3 opposed
Amendment was moved by C. Basham, seconded by R. Bradley,
"That page 4, item 4, line 1 be changed by
deleting 'flat rate of $5 per item' and
substituting 'rate of 25q
,
per item per hour
to a maximum of $25.'"
Discussion followed with indication of disagreement that the
amount would be sufficient to make the deterrent effective.
Question was called, and a vote taken.
AMENDMENT FAILED
5 in favor
16 opposed
seconded by W. Hamilton,
be changed by
r item' and
item per hour
Amendment was moved by C. Basham,
"That page 4, item 4, line 1
deleting 'flat rate of $5 pe
substituting 'rate of $1 per
to a maximum of $25. "'
Question was called, and a vote taken.
AMENDMENT CARRIED
17 in favor?
4 opposed
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S.M. 2/8/71
If
Amendment was moved by C. Basham, seconded by C. Donetz,
"That page 5, item 6, line 2 be changed by
deleting 'in a flat fine of $5' and sub-
stituting 'thereafter in a fine of $1 per
item per day to a maximum of $25.1"
Question was called, and a vote taken.
AMENDMENT CARRIED
D. Sullivan enquired as to the meaning of "materials" in item 7
and the Librarian indicated maps, pamphlets, tapes and books. The
enquirer suggested this be set forth in detail in the section. He
further enquired as to what would happen if an individual who owed
money did not pay. D. Baird indicated he personally would send a
letter to the offender, with a copy to the Vice-President, Academic,
and that if payment were not made he might then refer the matter to a
collection agency. D. Sullivan expressed strongly that this should be
fully stated in the policy. C. Hamilton felt there would be few of-
fenders under the new policy, that when persons receive a library card
they are agreeing to follow the library rules, and that possibly a
section on this point should be included.
D. Sullivan enquired of the Chairman whether Senate could levy
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the proposed fines and follow-up actions or whether Board of Governors'
approval was required. K. Strand indicated further consideration
would be required on these points and legal advice sought as the
Universities Act was unclear.
D. Sullivan was concerned lest Senate adopt another set of
policies with ambiguities and hoped matters would be cleared before
implementation.
Amendment was moved by W. Hamilton, seconded by C. Hamilton,
"That section 8 be added:- 'Where fines
have not been paid within sixty days of
having been incurred, accounts may be
placed in the hands of a collection agency
for recovery.
It was suggested that action might best be undertaken following
close of a semester as fines accumulate through the semester period.
It was noted that the section allowed discretion.
Several Senators indicated desire for an appeal mechanism and
for strong action where required, with clarity in the document. It
was moved by R. Brown, seconded by J. Wheatley, "That this document
be tabled until such time as the Library Committee comes forward with
a recommendation on appeals procedures and collection of fines," but
to
on further discussion the motion was withdrawn.
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S.M. 2/8/71
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K. Strand indicated that if the amendment on collections was
approved he would obtain legal opinion and the results would be
made known to Senate.
Question was called on the amendment, and a vote taken.
AMENDMENT CARRIED
R. Bradley referred to several sections and enquired if advance
notice on items outstanding could be sent out. D. Baird indicated
that this had been considered but would be costly. Information
could be given to any borrower who enquired.
Amendment was moved by R. Bradley, seconded by G. Basham,
"That on page 4, item 2, line 7 the words, 'As
soon as material becomes overdue' be inserted
before 'a notice of'; and that on page 5, item
6, line 3, the words 'As soon as material be-
comes overdue' be inserted before 'an overdue
notice.
Question was called on the amendment, and a vote taken.
AMENDMENT CARRIED
Amendment was moved by R. Bradley, seconded by C. Basham,
"That item 3, page 4, be deleted and the
other items be numbered accordingly."
R. Bradley noted the use of "concurrent" in item 3, and felt
this caused confusion. Deletion would mean that fines clearly
would be cumulative.
Question was called on the amendment, and a vote taken.
AMENDMENT CARRIED
A vote was then undertaken on the main motion, with amendments
to the paper.
MAIN MOTION WITH
AMENDMENTS CARRIED
Moved by D. Sullivan, seconded by L. Funt,
"That Senate instruct the Senate Library
Committee to implement an appropriate
appeals mechanism on fines and report
back to Senate."
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S.M. 2/8/71
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Amendment was moved by K. Rieckhoff, seconded by C. Basham,
"That the words 'with student parity' be
inserted after 'fines.'"
Question was called on the amendment, and a vote taken.
AMENDMENT CARRIED
A vote was then undertaken on the motion as amended on an
appeals mechanism.
MAIN MOTION WITH
AMENDMENT CARRIED
6. REPORTS OF FACULTIES AND DIVISIONS
General Studies - Curriculum Changes
Paper S.71-87 - Canadian Studies 200-3, 400-5. 401-5
Moved by R. Brown, seconded by C. Hamilton,
"That the new course proposals for Canadian
Studies 200-3, 400-5, and 401-5 as outlined
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in Paper S.71-87 be approved."
Question was called, and a vote taken.
NOTION CARRIED
Moved by R. Brown, seconded by D. Birch,
"That Senate suspend its rules with regard
to the two semester time lag requirement for
the offering of new courses in order that
Canadian Studies 200-3 may be first offered
in the Fall semester, 1971, and that Canadian
Studies 400-5 may be first offered in the
Spring semester, 1972."
Question was called, and a vote taken.
MOTION CARRIED
Paper S.71-88 - General Studies 075-2
Moved by R. Brown, seconded by K. Rieckhoff,
"That the new course proposal for General
Studies 075-2 as outlined in Paper S.71-88
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be approved."
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S.M. 2/8/71
to
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on
Vice-President, Academic asked R. Brown if the last sentence
on page one would be considered automatic if the paper passed, and
the response was "No."
R. Brown asked permission to allow Professor K. R. Burstein to
be present to answer any questions raised in connection with the
proposed course. As there was no objection from the assembly, the
Chairman granted the request.
J.
Wheatley objected to a philosophy course being offered in the
Division of General Studies and stated that there was considerable
overlap in the proposal with Philosophy 100 which he planned to teach
in the next semester. He doubted that the faculty members who were
listed as being willing to teach the course were in fact qualified in
a philosophy area, and he stated emphatically that, in his opinion,
this was not an experimental course.
D. Sullivan expressed concern about lack of procedures and testing
facilities to identify the success of an experimental course, the indi-
cation of overlap, the necessity for consideration of all aspects of
release time for faculty from departments, checking for duplication,
and development of an adequate form for presenting such courses.
R. Brown outlined the procedures he had followed prior to pre-
senting the course to Senate. He said that at the time the course was
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submitted to him the advisory committee for General Studies had not
been struck, and as an alternative he had sought the opinion of faculty
members within the Faculty of Arts and had then placed the matter before
the Senate Committee on Undergraduate Studies where it had been approved
for presentation to Senate.
In view of the reception by Senate, R. Brown proposed that the
course be withdrawn in order that the proponents might consult with
members of the Philosophy Department with a view to resolving any
problems involved. K. Rieckhoff objected to the course being with-
drawn, and K. Burstein was then called upon to address the meeting.
K.
Burstein stated that there was very little overlap between
General Studies 075-2 and Philosophy 100, and he expressed surprise
that the fourth course proposal emanating from the Division of General
Studies should be subjected to the questions raised. He said that the
prime function of the course was to encourage people to think.
Moved by D. Sullivan, seconded by C. Hamilton,
"That the new course proposal for General
Studies 075-2 be referred back to the
Division of General Studies for examination
of the questions raised by Senate and sub-
mission to the advisory board of the Division
of General Studies before being brought back
to Senate."
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S.M. 2/8/71
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R. Harper supported the motion to refer and felt that the oppor-
tunity should be given to those interested in the proposal to enlist
the aid of others in various Departments to develop something worth-
while. K. Rieckhoff objected to referral of a course which was pro-
posed on a one-semester trial basis. A. Turnbull was of the opinion
that the course proposal appeared to be extremely interesting, useful
and exciting and referral would undermine the concept of General
Studies experimental courses. L. Funt said that great care should be
taken in initiating programs within the Division of General Studies
and that consideration should be given to ensuring proficiency of the
faculty involved, and not to be competitive or overlapping with
Department offerings.
Question was called on the motion to refer, and a vote taken.
MOTION TO REFER FAILED
9 in favor
10 opposed
Question was called on the main motion, and a vote taken.
MOTION CARRIED
10 in favor?
8 opposed
Moved by R. Brown, seconded by K. Rieckhoff,
"That Senate suspend its rules with regard
to the two semester time lag requirement
for the offering of new courses in order
that General Studies 075-2 may be first
offered in the Spring semester, 1972."
Question was called, and a vote taken.
MOTION CARRIED
11 in favor
3 opposed
L. Funt asked if the questions raised in connection with the
proposal would be given consideration by the Dean of the Division
of General Studies, and R. Brown stated that he would ask the
Secretary of Senate to make the comments of Senate available to
him and that he would act upon them.
Paper S.71-89 - Revisions to the African/Middle East Studies Program
Moved by R. Brown, seconded by B. Wilson,
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S.M. 2/8/71
"That the new course proposals for African!
Middle East Studies 401-5 and 402-5 as out-
lined in Paper S.71-89 be approved."
Question was called, and a vote taken.
MOTION CARRIED
Moved by R. Brown, seconded by B. Wilson,
"That Senate suspen
to the two semester
for the offering of
that African/Middle
be first offered in
1972."
:1 its rules with regard
time lag requirement
new courses in order
East Studies 402-5 may
the Spring semester,
Question was called, and a vote taken.
MOTION CARRIED
Moved by R. Brown, seconded by J. Wheatley,
"That the requirements for the minor degree
in African/Middle East Studies be changed
from 15 hours to 14-18 hours at the 300 and
. 400 level, and from 18 hours to 9 hours at
the 100 and 200 level; and that the 9 hour
requirement in French, German, or Russian
at the 100 and 200 level be dropped from the
program."
Question was called, and a vote taken.
MOTION CARRIED
7. OTHER BUSINESS
1.
Notice of Motion
There were no notices of motion.
2.
Date of Next Meeting
It was noted that the next meeting of Senate would be held on
Monday, September 13, 1971 at 7:30 p.m.
3.
Other Items
There were no other items.
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4. Confidential Matters
The meeting adjourned briefly at 1:24 a.m. prior to moving into
Closed Session.
H. M. Evans
Secretary
