-.'

DRAFT UNTIL APPROVED BY SENATE

MINUTES OF MEETING OF SENATE OF SIMON FRASER UNIVERSITY

HELD MONDAY, MARCH 1, 1971, EAST CONCOURSE CAFETERIA,

7:30

P.M.

OPEN SESSION

PRESENT:

Strand, K. T.

Chairman

Baird, D.

Basham, G. D.

Birch, D. R.

Bradle y ,

R. D.

Brown,

Burstein, K.

Campbell, N. J.

Donetz, G.

Freiman, Mrs. L.

Funt

B L.

Hamilton,

C L.

Harper,

R.J.C.

Hedge,

Lachlan,

A. TI.

NcAninch, J. R.

Mugridge, I.

O'Connell, N.

Pate,

B. D.

Reid, W.

Rieckhoff, K. E.

Rogow, R.

Salter,

Stratton,

Sullivan, D. H.

Turnbull, A. L.

Webster, J. N.

Weinberg, H.

Wilson, B. G.

Evans, H.

Secretary

Kelsey,

Norsworthy,

Mrs.

Recording Secretary

ABSENT:

Caple,

K. P.

Claridge, R. N.

Drache, Mrs.

Ellis,

Hamilton, N. N.

McDougall, A. H.

Sutherland, C. A.

Vidaver, N. E.

IN ATTENDANCE:

Chase,

Meakin, D.

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S.M. 1/3/71

The Chairman introduced Senator J. Salter, recently appointed by

Order-in-Council, who was attending his first meeting of Senate.

Attention was drawn to an innovation suggested by the Senate

Agenda Committee of listing motions on a covering blue sheet attached

to the pertinent paper.

1. APPROVAL OF AGENDA

The Chairman requested that the order of the agenda be altered

by placing Items 4, 5.2 and 5.3 as the first order of business. As

there was no objection, the agenda

was

approved in the order suggested.

4. REPORT OF CHAIRMAN

Paper S.71-30 - Educational Foundations Centre -

Moved by B. Wilson, seconded by J. Webster,

"That Senate extend for one month, to April

16, 1971, the continued de facto departmental

recognition of B.S.F., S.P.F. and C.S. and

continue to recognize for this periocl the

organization of the three divisions

i nto an

Educational Foundations Centre under the

following constraints:

single undergraduate education committee

ii)

single graduate education committee

iii) a single spokesman for relations external

to the Centre."

B. Wilson said he had reason to believe that the Faculty of

Education would be in a position to resolve any difficulties with

regard to reorganization and structure provided an extension of one

month was granted beyond the original motion of Senate which had

been passed a year ago.

Question was called, and a vote taken.

MOTION CARRIED

5. REPORTS OF COMMITTEES

2. Academic Plannins Committee

1. Paper S.71-32 - Division of General Studies - Revision of

Section 3(a) of Paper S.424

•

Moved by B. Wilson, seconded by I. Mugridge,

"That Section 3(a) of Senate Paper S.424 be

revised as outlined in Paper S.71-32."

S.N. 1/3/71

B. Wilson clarified the process to be followed in mounting a

program in the Division of General Studies, and stated that the

basic intention is that no faculty appointments leading to tenure

would be made within the Division.

Amendment moved by G. Basham, seconded by R. McAninch,

"That Clause (vi) of Section 3(a) of Paper

S. 71-32 be amended by deleting the words

'with the approval of the Dean of the

Division.

Question was called on the amendment, and a vote taken.

AMENDMENT FAILED

8 in favor

14 opposed

H. Weinberg suggested that there should be a mechanism for

promotion, salary and tenure recommendations in connection with

instructors within the Division who were on contract and without

tenure in a University Department. B. Wilson requested that it

•

be noted in the minutes that a person on contract could negotiate

through the Dean of General Studies to the University Tenure

Committee. He stated that there were no continuing appointments

envisaged in the Division of General Studies and also that the

retention of "Division" and "General Studies" could be changed

during the course of time.

Amendment moved by G. Basham, seconded by R. NcAninch,

"That Section 3(a) (iii) be amended to

read 'Such faculty shall annually elect

from among themselves a steering committee

subject to the approval of the President

of the Simon Fraser Student Society.''1

Question was called on the amendment, and a vote taken.

AMENDMENT FAILED

Question was called on the main motion, and a

vote

taken.

MOTION CARRIED

23 in favor

0 opposed

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S.M. 1/3/71

2. Paper S.71-33 - Canadian Studies Program - Organization and

Implementation

Moved by B. Wilson, seconded by R. Brown,

"That responsibility for the Canadian Studies

Program rest in the Division of General

Studies with its organization and administra-

tion to be as set out in Senate Paper 424

revised.

That the implementation date of the program

be no earlier than September 1, 1971."

Question was called, and a vote taken.

MOTION CARRIED

20 in favor

0 opposed

Pa p

er S.71-34 - African/Middle East Studies Program

Moved by B. Wilson, seconded by I. Mugridge,

"That Senate approve the establishment of a

program in African/Middle East Studies.

That the program initially consist of a minor

in African/Middle East Studies requiring 15

credit hours in courses at the 300 and 400

level, and 18 credit hours at the 100 and 200

level 9 of which shall be in either French or

German or Russian; furthermore, that if this

minor is taken in conjunction with a major the

upper division courses for the minor shall be

taken outside the student's major department.

That responsibility for the program rest in

the Division of General Studies with the organi-

zation and administration to be as set out in

Section 3(a) of Senate Paper S.424 revised.

That the implementation date of the program be

no earlier than September, 1971."

B. Wilson requested that it be noted in the minutes that the

phrase "9 of which" refers to the 18 credit hours at the 100 and

200 level.

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S.M. 1/3/71

The Chairman advised that Page 4 of Paper S.71-34 had been

attached in error and therefore it should be removed from the

document.

R. Rogow questioned the allocation of funds to promote a

program that appeared to have negligible support, but was advised

that there would be no large scale movement of funds unless there

was a very clear indication of student interest in this and other

programs currently undergoing refining processes by the Academic

Planning Committee.

Question was called, and a vote taken.

MOTION CARRIED

24 in favor

0 opposed

4. Paper S.71-35 - Proposed Senate Undergraduate Studies Committee

Moved by B. Wilson, seconded by R. Harper,

"That Senate establish a Senate Committee on

Undergraduate Studies (standing) with member-

ship, terms of office and terms of reference,

including organization, as outlined in Paper

S.71-35."

B. Wilson stated that the main purpose of the proposal was to

design University-wide consistencies where necessary in procedures

in offering courses, evaluating results, and examination and grading

practices, utilizing a Committee membership composed of individuals

familiar with the associated problems.

Amendment moved by A. Lachlan, seconded by C. Donetz,

"That Sections B. and C. of 'Purposet

be deleted."

A. Lachlan was of the opinion that the assignment to such a

Committee was too great a responsibility, and that evaluation processes

and grading practices were sufficient charges for a separate committee.

Question was called on the amendment, and a vote taken.

AMENDMENT FAILED

4 in favor

17 opposed

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S.M. 1/3/71

Amendment moved by R. McAninch, seconded by C. Basham,

"That Section C. of 'Purpose' be replaced

with the following wording: 'To recommend

to Senate academic evaluative practices

which are appropriate to the University's

educational process. '"

Several Senators spoke against the amendment, arguing that the

constraints in the existing wording were necessary in that grading

practices throughout the University could not be totally consistent

due to the educational processes of the University.

Question was called on the amendment, and a vote taken.

AMENDMENT FAILED

13 in favor

13 opposed

Amendment moved by R. McAninch, seconded by M. Campbell,

"That the membership be extended to include

two students from each Faculty Undergraduate

Curriculum Committee which has students, to be

elected by the members of their Faculty Committee."

Opinion was expressed that the addition of six members on the

Committee would produce an unwieldy operation with ineffective

competence. R. NcAninch requested that his amendment be altered to

"one student from each Faculty Undergraduate Curriculum Committee."

K. Rieckhoff objected to the change. The Chairman ruled the altera-

tion unacceptable. R. McAninch then withdrew the amendment. K.

Rieckhoff objected to the mover withdrawing the amendment, and the

Chairman ruled that the amendment as originally worded would stand.

Amendment to the amendment moved by L. Freiman, seconded by M.

Campbell,

"That the words 'two students' be deleted and

the words 'one student' be substituted."

Question was called on the amendment to the amendment, and a

vote taken.

AMENDMENT TO THE AMENDMENT CARRIED

17 in favor

6 opposed

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S.M. 1/3/71

Question was called on the amendment to add to the list of

membership three students, one from each Faculty Undergraduate

Curriculum Committee which has students, elected by the members

of their Faculty Committee, and a vote taken.

AMENDMENT CARRIED

16 in favor

10 opposed

Amendment moved by K. Rieckhoff, seconded by B. Pate,

"That the membership of student Senators be

limited to such number as will make the total

student representation no more than three."

K. Rieckhoff stated that the effect of the amendment would be

to ensure that as long as there are sufficient student representa-

tives from the Faculty Committees there will be no student Senator

representation, thus relieving the student Senators of another time-

consuming duty. G. Basham objected strenuously to student Senators

being ex1uded from this important Senate Committee and consequently

from participating in program building.

Question was called on the amendment, and a vote taken.

AMENDMENT FAILED

11 in favor

14 opposed

B. Wilson explained the rationale behind the selection of

membership of the Committee, and added that he was pleased that

Senate had approved additional student representation.

Question was called on the amended motion, and a vote taken.

AMENDED NOTION CARRIED

22 in favor

2 opposed

(Note: It is interpreted that the quorum consists of the Chairman

and one faculty member from each of the Faculty Curriculum

Committees and that the term of office of the student members

from the Curriculum Committees is two years.)

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S.M. 1/3/71

5. Paper S.71-36 - Discontinuance of Senate Committee on Examination

and Grading Practices

Moved by B. Wilson, seconded by IC Rieckhoff,

"That the Senate Committee on Examination

and Grading Practices be abolished."

Question was called, and a vote taken.

MOTION CARRIED

Senate Undergraduate Admissions Board

Paper S.71-37 - Course Challenge

Moved by B. Wilson, seconded by K. Rieckhoff,

"That Senate approve the proposal contained

in Paper 5.71-37 for Course Challenge for a

one-year trial period, and for the courses

indicated."

Moved by R. Bradley, seconded by D. Sullivan,

"That Paper S.71-37 be referred back to the

Senate Undergraduate Admissions Board for a

clear definition of the procedures."

R. Bradley stated that the paper had been presented in a

deplorable manner, and went on to question the clarity and meaning

of numerous statements. Several Senators argued that the intent

of the paper was clear although editorial changes were necessary.

Question was called on referral of Paper S.71-37, and a vote

taken.

MOTION TO REFER CARRIED

15 in favor

9 opposed

2. Pa p

er S.71-38 - Release of Grades

Moved by B. Wilson, seconded by K. Rieckhoff,

"That Senate approve that Paragraph 10 of

Senate Paper 3i (7th March, 1966) be re-

placed by the following: 'Provisional

•

course grades may be released b

instructors

at the end of the semester. Students must

be told orally or by personal communication

-- Lists should not be posted."'

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S.M. 1/3/71

B. Wilson stated that the intent of the motion was to maintain

a consistent practice in connection with the release of grades, and

that a student has the right to privacy in connection with the results

of his efforts. G. Basham favored the motion, noting that although

grades are only official after they have been communicated by the

statement of marks from the Registrar's Office, notification of pro-

visional course grades would provide opportunity for initiation of

appeal.

An amendment was moved by L. Freiman, seconded by M. Campbell

to delete the words "Lists should not be posted," and re p

]'ce them

with "Lists should at no time be posted without due consideration

for privacy." It was pointed out that the omendment was a direct

negative of the motion, and the Chairman ruled it cut of or(-le:

Amendment moved by R. McAninch, seconded hy G Basham,

"That the words

must he

told,

orally

or by personal communication -- lists should

not be posted' be deleted."

Question was called on the amendment to delete, and. a vote taken.

AMENDMENT CARRIED

14 in favor

3 opposed

It was agreed by Senate at this time that the entire motion

should be re-worded. In this connection it was moved by B. Wilson,

seconded by K. Rieckhoff,

"That Paragraph 10 of Senate Paper 3i (7th

March 1966) be replaced with the following

wording: 'Course grades may be released by

instructors at the end of the semester.

Such course grades must be designated as

provisional and the right of any student to

privacy with regard to publication of course

grades must be respected."'

Question was called on the substitute motion, and a vote taken.

MOTION CARRIED

21 in favor

0 opposed

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S.M. 1/3/71

Paper S.71-39 - Amendment to Course Change and Withdrawal

Regulations

Moved by B. Wilson, seconded by K. Rieckhoff,

"That the date of entry into a new course

be extended until the end of the 3rd week

of classes, with the proviso that in the

2nd and 3rd weeks, permission of the

professor teaching the course as well as that

of the Departmental Chairman be required.

That a student request for a waiver of the course

drop date on the basis of extenuating circumstances

be granted, if both the professor teaching the

course and the Departmental Chairman approve it.

The last day such requests could be approved would

be seven days before the commencement of the exam-

ination period."

B. Wilson stated that he had made two minor editorial changes

from the original motion as published in Paper S.71-39. R. harper

requested that the motion be divided, and as there was no objection

the Chairman ruled the motion divided. Debate ensued on the first

part.

R. Bradley suggested the words "is secured" be substituted for

the words 'be required." This was accepted by the mover of the

motion. In anticipation of courses on a Summer School basis, R.

Harper suggested the wording be altered to read "That the date of

entry into a course during a regular teaching semester, etc." B.

Wilson agreed that, although the date for Summer Session course

drops would take place earlier, the stipulation should be incorporated,

and proposed that the motion should read:

"The date of entry into a course in which

• student was not initially registered in

• standard semester be extended in the 3rd

week of classes with the proviso that in

the 2nd and 3rd week of classes permission

of the professor teaching the course, as

well as that of the Departmental Chairman,

be secured."

Moved by I. Mugridge, seconded by R. Bradley,

"That Motion 1. be referred back to the

Senate Undergraduate Admissions Board."

Question was called on the motion to refer, and a vote taken.

NOTION TO REFER CARRIED

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S.M. 1/3/71

Moved by G. Basham, seconded by D. Sullivan,

"That Motion 2. be referred back to the

Senate Undergraduate Admissions Board."

Question was called on the motion to refer, and a vote taken.

MOTION TO REFER CARRIED

APPROVAL OF MINUTES

The minutes of the Open Session of January 18, 1971 were approved

as distributed.

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

REPORTS OF COMMITTEES

1. Senate Nominatin2 Committee

Paper S.71-31 - Election of Senators to Academic Planning Committee

•

and Senate Committee on Honorary Degrees

The Chairman stated that in addition to the names submitted by

the Senate Nominating Committee, as shown in Paper S.71-31, R. Bradley

had nominated I. Mugridge to the Academic Planning Committee, and it

would therefore be necessary to conduct an election. Ballot papers

containing the names of C. Donetz and I. Mugridge were then distributed.

Moved by L. Funt, seconded by K. Rieckhoff,

"That C. A. Sutherland be elected to the

Senate Committee on Honorary Degrees by

acclamation."

Question was called, and a vote taken.

MOTION CARRIED

Following the ballot count, the Chairman announced that I. MUGRIDGE

had been elected to the Academic Planning Committee.

REPORTS OF FACULTIES

There were no reports of Faculties.

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S.M. 1/3/71

7. OTHER BUSINESS

1. Notices of Motion

1. Paper S.71-40 - Open Meetings of Senate

Moved by G. Basham, seconded by H. Weinberg,

"That the public session of Senate be open

to faculty, students and staff and entry be

subject to presentation of a valid library

card and limited by the physical constraints

of seating."

G. Basham noted that his paper included a statement that any

meeting may be closed at the discretion of the Chairman and that he

would like to include this statement in his motion. The motion

then read:

"That the public session of Senate be open to

faculty, students and staff and entry be subject

to presentation of a valid library card and

limited by the physical constraints of seating.

•

Any meeting, or portion thereof, may be closed

at the discretion of the Chairman and audio-

visual coverage may be substituted if so desired."

An amendment was moved by D. Sullivan to read, "At the discre-

tion of the Chairman the public session of Senate may be open to

faculty, students and staff, with entry subject to presentation of

a library card, and to the physical constraints of seating," but

the amendment failed for lack of a second.

Some Senators argued that there was now no reason for not opening

the meetings of Senate to the public, and others felt that there

would be distraction which would result in meetings being prolonged

in order to accomplish the same amount of business as is presently

conducted.

The Chairman indicated that if the motion passed, he would determine

the number of seats to be made available, where they would be placed,

and would require that the observers remain seated.

Question was called, and a vote taken.

MOTION FAILED

8 in favor

12 opposed

2. Paper S.71-41 - Proposed Senate Grade Appeals Committee

Moved by R. McAninch, seconded by G. Basham,

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S.M. 1/3/71

"That Senate establish a Senate Grade Appeals

Committee with terms of reference, method of

operation and composition to be as outlined

in Paper S.71-41."

R. McAninch asked that Senate consider the question of student

grade appeal inasmuch as there is presently no defined policy. He

thought a Senate Committee could establish a University-wide system

of grade appeal, thus removing current inequities.

A number of Senators spoke against the motion, reasoning that

competence in evaluation was vested in the instructor involved.

There was agreement that the problem should be handled on a University-

wide basis in the sense that there should be provision in each depart-

ment for an appeal mechanism.

Moved by R. Bradley, seconded by W. Reid,

"That the question of establishing how best

grade appeals may be conducted be referred

to the newly established Senate Undergraduate

Studies Committee, and that members of Senate

and other interested parties, including Deans,

be invited to make written submissions to that

body."

Question was called on the motion to refer, and a vote taken.

MOTION TO REFER CARRIED

Date of Next Meeting

It was noted that the next meeting of Senate will be held on

Monday, April 5, 1971 at 7:30 p.m.

Other items - Senate Library Committee

H. Weinberg stated that he had been examining the history of

recommendations of the Senate Library Committee and had come to the

conclusion that the Committee had been implementing recommendations

and principles which had never been adopted by Senate. He added that

there was a clear distinction between receipt and adoption of a

report, and such reports constitute working procedures until the

recommendations and principles are debated in Senate.

Moved by H. Weinberg, seconded by D. Sullivan,

"That the Senate Library Committee bring to

Senate as soon as practicable a report on

previous policies approved by University

bodies with regard to loans and fines, to-

gether with new recommendations, if any, for

Senate, and until such report be received

and acted upon by Senate the present policy

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S.M. 1/3/71

of temporary suspension or revocation of library

borrowing privileges be held in abeyance."

S. Stratton requested that the Secretary read the terms of

reference for the Senate Library Committee, and pointed out that

the Senate Library Committee is an advisory body to the Librarian

and the policies adopted by the Committee do not require Senate

sanction. H. Weinberg was opposed to that opinion and believed

that the Senate Committee policies must be adopted by Senate.

G. Basham stated that the matter of the Senate Library Committee

had been raised at the Senate Agenda Committee meeting but had not

been included in the agenda. lie formally "objected to consideration

of the motion." A vote was undertaken on the formal objection, with

11 in favor of consideration and 7 opposed.

Discussion revolved on the terms of reference of the Senate

Library Committee and the responsibilities of Senate as outl

i ned in

the Universities Act, 1963, with questioning as to whether o not

Senate had delegated certain responsibilities to the Librarian or

the Committee.

Question was called on the motion, and a vote taken.

MOTION FAILED

7 in favor

9 opposed

B. Wilson then gave notice of motion, "That the Senate Library

Committee be directed to report on the history of Library loan

policies and practices at-the earliest possible meeting of Senate,"

which he said he would move at the next meeting of Senate.

4. Confidential Matters

The meeting recessed briefly at 12:15 a.m. prior to moving into

Closed Session.

H. M. Evans

Secretary