T
DRAFT UNTIL APPROVED BY SENATE
MINUTES OF MEETING OF SENATE OF SIMON FRASER UNIVERSITY
HELD MONDAY, NOVEMBER 9, 1970, EAST CONCOURSE CAFETERIA. 7:30 P.M.
OPEN SESSION
PRESENT:
.
Strand, K. T.
Baird, D. A.
Basham, C. D.
Birch, D. R.
Bradley, R. D.
Burstein, K. R.
Caple, K. P.
Claridge, R. W.
Ellis, J. F.
Funt, B. L.
Hamilton, C. L.
Hamilton, W. M.
Harper, R.J.C.
Lachlan, A. H.
McAninch, J. R.
Mugridge, I.
O'Connell, H. S.
Pate, B. D.
Rieckhoff, K. E.
Rogow, R.
Sadleir, R.M.F.S.
Stratton, S. T.
Sullivan, D. H.
Turnbull, A. L.
Vidaver, W. E.
Webter, J. M.
Weinberg, H.
Wilson, B. C.
Chairman
Evans, H. N.
Norsworthy, Mrs. R
ABSENT: ?
Campbell, N. J.
Drache, Mrs. S.
Freiman, Mrs. L.
Hean, A.F.C.
McDougall, A. H.
McLean, C. H.
IN ATTENDANCE: ?
Chase, J.
Meakin, D.
Unrau, A. N.
Secretary
Recording Secretary
40-
•
1. APPROVAL OF AGENDA
?
?
-
2 -
?
S.M. 9/11/70
Moved by B. Wilson, seconded by R. McAninch,
"That Paper
S.434 -
Composition of the Senate
Appeals Board - be added to the agenda under
Item 5"
MOTION CARRIED
As there were no further items added, the agenda was approved
with the addition of Paper
S.434,
which had been circulated immediately
prior to convening of the meeting.
2.
APPROVAL OF MINUTES
The minutes of the Open Session of Senate held on October 5,
1970
were approved as distributed.
3.
BUSINESS ARISING FROM THE MINUTES
There was no business arising from the minutes.
. ?
4. REPORT OF CHAIRMAN
Election to the Board of Governors
The Chairman stated that there were replacements required for M.
Collins and for J. K. Kenward (who had resigned in October from Senate
and the Board of Governors) for the balance of their terms of office
on the Board of Governors, and that the Senate Nominating Committee will
be asked to bring forward names of candidates to be circulated to
Senators no later than November
24, 1970,
as required under Senate's
election rules. Senators may then add additional nominations up until
December
4, 1970.
An election of two Senators to the Board of Governors
will then be held at the Senate meeting of December
7, 1970.
Increase in Senate Membership - Dean of Graduate Studies
Moved by B. Wilson, seconded by K. Rieckhoff,
"That the Dean of Graduate Studies hold membership
on Senate under Section
23
(d) of the Universities
Act.
Question was called, and a vote taken.
MOTION CARRIED
4
-3-
?
S.M. 9/11/70
Paper S.422 - Incorporation of University Awards and Athletic Awards
into Jurisdiction of Senate Committee on Scholarships, Awards and
Bursaries
The Chairman stated that an Item 6 of the proposed terms of reference
for the amalgamation of University Awards and Athletic Awards with the
Senate Committee on Scholarships, Awards and Bursaries had been inadver-
tently omitted, and it should be noted that this Item would read as
originally indicated for Item 5 in the original terms, viz. "To deal
generally with proposals to establish scholarships, prizes, awards and
bursaries in the University." Dr. A. M. Unrau, Chairman of the
Committee, was then asked to join the meeting and to outline the
comments of his Committee on the paper.
Moved by K. Rieckhoff, seconded by D. Birch,
"That the changes to the present regulations as
proposed on pages 2 and 3 of Paper S.422, be
adopted."
Dr. Unrau stated that the Senate Committee supports the general
intent of Paper S.422 with particular reference to the recommended
amalgamation of the Presidential Committees on University and Athletic
• ?
Awards with the Senate Committee on Scholarships, Awards and Bursaries,
but is of the opinion that Items 4 and 5 of the proposed terms of
reference are too vague and could be amended, possibly to read "To
make, after recommendations from appropriate officials, athletic and
university awards." The Committee suggested staggered terms of office
for members to achieve continuity. There had been discussion on the
nature of student involvement. In particular there was no information
on the terms of appointment of the Chairman and from what source he
might come.
Dr. Strand then turned the Chair over to the Vice-President,
Academic, in order that he might speak on the paper. He stated that
the matter had been pending for some time and that this paper had been
prepared in order to place the question before Senate for resolution.
A number of the points raised by Dr. Unrau would require clarification.
He noted that Items 4 and 5 were deliberately vague, as it was not yet
clear how to best coordinate the administrative and Senate process.
Upon agreement by D. Birch, K. Rieckhoff withdrew his motion, and
it was moved by K. Rieckhoff, seconded by D. Birch,
"That the proposal contained in Paper S.422 be
accepted in principle with changes to be made
and implementation to take place following con-
sultation with the Committee."
.
?
?
It was noted that it was intended that the matter be further dis-
cussed at Senate before implementation.
0
?
-
4 -
?
S.M. 9/11/70
J. Webster enquired whether the proposal was intended to cover
graduate scholarships and the mover indicated this was not intended,
other than as previously in a few limited cases. S. O'Connell
suggested that there be decision on the role of student members
proposed, particularly as pertains in the actual making of awards.
C. Basham stated there was no legal reason why students could not
sit.
Question was called on the rephrased motion, and a vote taken.
MOTION CARRIED
17 in favor
Paper S.423 - Reconsideration in Selection of Department Chairmen as
Outlined in Paper S.224.
Moved by K. Rieckhoff, seconded by J. Ellis,
"That the subject matter of Paper S.224 be
reconsidered, and that the Academic Vice-
President be instructed to come forward to
Senate with a proposal separating the
• question of Departmental Reviews from the
appointment of Chairmen, but in such a way
that the spirit covering the selection of
Departmental Chairmen as outlined in Paper
S.224 is retained."
B. Wilson advised that the matter Of appointment of Chairmen had
been under consideration for several weeks and that' he was hopeful
after adequate consultation with Departments, that a paper might be
brought to Senate for either the December or the January meeting.
Question was called on the motion to refer, and a vote taken.
MOTION TO REFER CARRIED
19 in favor
?
1 opposed
5. REPORTS OF COMMITTEES
a) Academic Planning Committee
1) Paper S.424 - Division of General Studies
Moved by B. Wilson, seconded by R. Harper,
. ?
"That a Division of General Studies be
established with responsibility for adminis-
tering such multidisciplinary, interdisciplinary
and experimental courses and programs as Senate
and the Board of Governors may from time to time
approve."
- 5 -
?
S.M. 9/11/70
K. Rieckhoff indicated agreement with the spirit but expressed
concern about problems of separate funding. B. Wilson stated that
items listed on page 1 of S.424 would not necessarily fall in the
area proposed. He identified the desirability of having some appro-
priate device for clarity and relative administrative ease. K.
Burstein expressed agreement in principle but was reluctant to see
implementation of an administrative structure whilst there was nothing
to implement, and felt that appropriate course patterning and present
normal channels should suffice. If necessary a Steering Committee
might be utilized, but he saw no necessity for a Dean. B. Wilson
indicated that the motion does not include a Dean now, but that a
mechanism is required to bring proposals forward. B. Pate envisaged
some difficulties, and referred particularly to part-time suggestions
and the difficulty of attracting good persons for faculty under such
arrangements. G. Basham supported the motion, expressed interest in
reducing the present departmental vertical approach, and noted that a
number of students are interested in a General Studies degree. He
noted that it was proposed that students be on the Board mentioned,
but not on the Steering Committee, and felt they should be on both.
C. Hamilton observed that a vote for the motion would not include
approval of all items in the paper, but rather the principle. B.
Wilson noted that all programs must proceed through the Academic
Planning Committee, thereby providing contxl.
•
?
?
R. Bradley spoke at length in support of the proposal, as did
R. Harper, who noted that new disciplines have arisen from the
coalescing of older disciplines and that the proposal would provide
a helpful mechanism. A. Lachlan supported the aim to liberalize the
taking of courses but felt the administrative structure would prove
costly and that present administrative structures should be used.
W. Vidaver enquired from whence the paper emanated and B. Wilson
indicated it was from the Academic Planning Commi'ttee, further stating
that there was no intent to take authority from Senate for programs,
which Senate should consider on academic merits, but that administra-
tion thereof should be through the expertise of Departmental Chairmen,
Deans, budgetary and related factors. J. Ellis observed that the
departments had been encouraged to bring forward new proposals, that
this was done, but with many having their own organization and
administration, with the result they have lain dormant through lack
of a structure to move them forward, and that the present proposals
would remove such roadblocks.
D. Sullivan commented that some concern had been expressed in the
departments of the Faculty of Arts, that it was necessary to indicate
clearly how items should move from one place to another, with indica-
tion of responsibilities of individuals; that methods to avoid duplica-
tion were needed; that the method of "flow" needs to be set forth. He
supported the motion in principle, but referred to difficulties.
0
- 6 -
?
S.M. 9/11/70
Amendment moved by D. Sullivan, seconded by A. Lachlan,
"That the words 'and that an organizational
structure be submitted to Senate for approval
prior to final implementation' be added to the
end of the motion."
Several Senators suggested that insufficient background information
had been provided and that a completely definitive proposal should be
submitted for consideration. Others felt that the proposal already had
adequate safeguards and that a system could be developed for a Division
of General Studies.
Question was called on the amendment, and a vote taken.
AMENDMENT FAILED
6 in favor
18 opposed
Amendment moved by A. Lachlan, seconded by C. Hamilton,
"That the word 'approve' be deleted and the
words 'place within the jurisdiction of the
• ?
Division of General Studies' be added."
K. Burstein suggested an amendment to the amendment to substitute
for General Studies, "Experimental Studies," which the Chairman ruled
out of order.
In response to a comment from J. Webster on item 1, page 2 of
S.424, B. Wilson pointed out that if the amended motion were to be
approved the Dean of the Division of General Studies would have
responsibility only on items placed in his jurisdiction by Senate and
the Board of Governors.
Question was called on the amendment, and a vote taken.
AMENDMENT CARRIED
13 in favor ?
5 opposed
W. Vidaver enquired if Senate was considering only the principle
of a Division of General Studies or the entire paper. The Chairman
ruled that the entire paper was being voted upon. The ruling of the
Chair was challenged by A. Lachlan, seconded by R. Sadleir. Vote on
the ruling was undertaken and the ruling sustained 18 to 6.
C
- 7 -
?
S.M. 9/11/70
•
??
Question was called on the amended motion, as follows, with the
understanding that the vote was on the entire paper S.424:-
"That a Division of General Studies be estab-
lished with responsibility for administering
such multidisciplinary, interdisciplinary and
experimental courses and programs as Senate
and the Board of Governors may from time to
time place within the jurisdiction of the
Division of General Studies."
MOTION CARRIED
21 in favor?
3 opposed
ii) Paper S.425 - Program of Continuing Education
Moved by B. Wilson, seconded by J. Ellis,
"That a Program of Continuing Education be in-
troduced under the direction of an individual
responsible to the Vice-President, Academic.
The initial emphasis of this program should be
on the offering of late afternoon a
.
nd evening
academic degree credit courses and programs at
the upper division level, which complement the
. ?
regional college lower division offerings.
Emphasis should also be placed on the undertaking
of feasibility studies and pilot projects relat-
ing to the offering of such courses and programs
at locations other than the current locations, at
times other than the current times, and in ways
other than the current ways."
It was clarified that courses which have received prior Senate
approval will not require further Senate ratification before being
used in such a program, but that if new courses, they must come to
Senate.
Question was called, and a vote taken.
MOTION CARRIED
Unopposed
b) Senate Undergraduate Admissions Board
i) Paper S.426 - General Admissions Requirements
Moved by B. Wilson, seconded by C. Hamilton,
"That the admission requirements for in-province
• ?
students be 60.0% (2.0) and for out-of-province
students 65.0% (2.4). This requirement should be
written in to all policies, and the phrase 'where
staff and facilities permit' should be removed."
-
8 - ?
S.M. 9/11/70
I
??
In reply to a request for statistical information on the proportion
of students from out-of-province or out-of-country, the Chairman gave
the following information, effective as of the Fall Semester, 1970:
?
% of
?
% of
?
% of Total Enrollment
Undergraduate ?
Graduate ?
Graduate & Undergraduate
Enrollment
?
Enrollment
Residents of B.C.
?
92.1
?
77.5 ?
90.1
Other Provinces ? 5.3 ?
5.2 ?
5.3
Foreign ?
2.6 ?
17.3 ? 4.6
?
100% ?
100% ? 100%
He noted that the data was based on the claimed "Home Location" by
the student at the time of entry to Simon Fraser University. Therefore,
some students whose earlier training was taken outside B.C., but who had
moved to the Province at the time of seeking admission, would show as
B.C. residents.
D. Meakin advised that the impact of the motion would have very
little effect on enrolments from out-of-province. He provided general
statistics in connection with the success of in-province students, in
that there is a sharp turn-over at about the 0% level and that for
students entering with a high school average below 60%, the chance of
is chanceis very much less than 50%. With averages higher than 60%, the
chance of success increases very markedly. In the 60-65% average range,
the chance of success is something around 65-70%, and for students with
an average of above 65% the chance of success is mugh higher.
Question was called, and a vote taken.
MOTION CARRIED
ii) Paper S.427 - Amendment to Grade XII Admission Requirements
Moved by B. Wilson, seconded by D. Sullivan,
"That the Calendar entry shown in Paper
S.427 be approved by Senate."
The calendar entry will read as follows:-
"APPLICANTS FROM BRITISH COLUMBIA
1. ?
ADMISSION FROM GRADE 12 (completed in 1967 or later).
Graduation on the Academic-Technical Program on any
one of the specialties (Arts, Science, Technical),
with a minimum 2.0 average (computed as below) in 3
subjects, including English 12 and two additional
•
?
12-level subjects chosen from Science(s) 12, Math 12,
History 12, Geography 12, Language(s) 12, English
Literature 12, Geology 12.
9 -
?
S.M. 9/11/70
To compute the average, the following equivalents will
be used:-
A ?
(86
- 100%) = 4
C ?
(60 -
66%) ?
= 2
B ?
(73
-
?
85%) = 3
P ?
(50 -
59%) ?
= 1
C+ ?
(67
- ?
72%) ?
= 2.5 F ?
(Less
than 50%) = 0
Example: English 12 P ?
1
Physics 12 C+
?
2.5
French 12 84% ?
3
Average ?
2.17
NOTE: Students who graduated on the old
"University Program" should enquire
as to the requirements in terms of
this program."
In response to questions, D. Meakin stated that 80% of grades are
letter grades and that the letter grades will be used for calculating
admissions after this method of calculating grade point averages becomes
general information. For the first year
.
the intention is to calculate
in both methods and allow students the advantage.
0
?
Question was called, and a vote taken.
MOTION CARRIED
c) Paper S.428 - Senate Committee on the Interdisciplinary Program in
Kinesiology - Additional Terms of Reference
Moved by L. Funt, seconded by W. Claridge,
"That Senate approve the recommendations on the
Terms of Reference for the Senate Committee on
the Interdisciplinary Program in Kinesiology as
outlined in Paper S.428."
Some minor changes were made in discussion. The Terms of
Reference as adjusted are as follows:
"TERMS OF REFERENCE FOR THE INTERDISCIPLINARY COMMITTEE ON KINESIOLOGY
I. COMPOSITION
A. Four members from the Faculty of Science including the Dean of
Science who shall act as chairman. The four individuals from
the Faculty shall include two from Biology, one from Physics,
and one from Chemistry.
4 0
?
B. Two members from the Kinesiology group.
C. One representative from the Faculty of Arts.
- 10 - ? S.M. 9/11/70
.
?
11. METHOD OF SELECTION
A. The chairman shall be the Dean of Science.
B.
The remaining representatives from the departments of the
Faculty of Science shall be named by the Chairmen of the
respective departments.
C.
The representatives from the Kinesiology group shall be named
by the Chairman of the Kinesiology group.
D. The representative from the Faculty of Arts shall be named by
the Dean of Arts.
III. TERMS OF OFFICE
Members on the Committee will normally serve a three-year term and
will be eligible for reappointment. In the first instance it is
recommended that two of the members from the Faculty of Science and
one of the members from the Kinesiology group be named for a two-
year term in order to ensure continuity and overlapping membership."
It was noted that in the event the Dean of Science was from the
Mathematics department, some adjustment to item I. A. above would be
required.
K. Rieckhoff expressed reservations and described the procedures
which had pertained previously.
0
?
Question was called, and a vote taken.
MOTION CARRIED
d) Senate Undergraduate Admissions Board
Paper S.434 - Composition of the Senate Appeals Board
Moved by B. Wilson, seconded by D. Birch,
"That Senate approve the reconstitution of
the Senate Appeals Board as set out in
Paper S.434."
B. Wilson stated that the reconstitution had been recommended
by the Senate Undergraduate Admissions Board as tied votes had
caused decisions to be deferred in a number of cases.
Amendment moved by K. Rieckhoff, seconded by D. Sullivan,
"That the words 'in which case it would be
mandatory that he vote' be added after
non-voting except in case of a
tie. '"
Question was called on the amendment, and a vote taken.
AMENDMENT CARRIED
- 11 -
?
S.M. 9/11/70
S
??
Amendment moved by J. Ellis, seconded by D. Birch, incorporating
a suggestion by R. Bradley,
"That the first paragraph on page 2 of Paper
S.434 be altered to read, 'The Chairman may
be a student, or a member of faculty, or a
member of the Registrar's Office, who is not
otherwise a member of the Senate Appeals Board,
and shall be selected by majority vote of the
voting members of the Senate Appeals Board.
The selection is subject to ratification by
the Senate Undergraduate Admissions Board."'
Amendment to the amendment moved by C. Basham, seconded by R.
McAninch,
"That 'or a member of the Registrar's Office'
be deleted."
G. Basham and R. McAninch noted that decisions under policy
were first made by the Registrar's Office and believed it inappropriate
to have as Chairman on Appeals a member from
•
that office.
Question was called on the amendment to the amendment, and a vote
5
?
taken.
AMENDMENT TO THE AMENDMENT CARRIED
12 in favor
11 opposed
A further amendment to the amendment was made To delete the
clause 'who is not otherwise a member of the Senate Appeals Board,'"
but was defeated.
K. Rieckhoff noted that difficulties could arise in obtaining a
Chairman if the voting members tied.
Amendment to the amendment was made by K. Rieckhoff, seconded by
D. Sullivan,
"In the event that the regular voting members
of the Senate Appeals Board are unable to agree
by majority vote on the selection of a Chairman,
the selection shall be resolved by the Senate
Undergraduate Admissions Board."
W. Vidaver and R. McAninch opposed the motion, noting that SUAB
has more faculty than student members, and felt the matter should be
left to SAB. D. Sullivan argued that there should not be fear of a
SUAB decision.
Vote on the amendment to the amendment was undertaken.
AMENDMENT TO THE AMENDMENT CARRIED
- 12 -
?
S.M. 9/11/70 ?
S
Vote was then undertaken on the motion as amended, as follows:
"The composition of the Senate Appeals Board
shall be as follows:
Chairman, non-voting except in case of a tie,
in which case it would be mandatory that he
vote;
One faculty Senator elected by Senate (with
alternate);
One faculty Member elected from SUAB (with
alternate);
Two students chosen by the Student Society
(with an alternate)
Registrar, or his designate, non-voting Secretary;
Recording secretary, non-voting.
The chairman may be a student or a member of faculty
who is not otherwise a member of the Senate Appeals
Board, and shall be selected by majority vote of the
voting members of the Senate Appeals Board. The
selection is subject to ratification by the Senate
Undergraduate Admissions Board. In the event that
40 ?
byregular voting members of SAB are unable to agree
by majority vote on the selection of a Chairman, the
selection shall be resolved by SUAB."
MOTION CARRIED
6. REPORTS OF FACULTIES
Science - Curriculum Changes
1) Undergraduate
Paper S.429 - Biological Sciences - Individual Study Semester,
and Bio Science 490-5, 491-5, 492-5
Moved by L. Funt, seconded by K. Rieckhoff,
"That the proposal outlined in Paper S.429,
related to an Individual Study Semester in
Biological Sciences, be approved by Senate."
This includes the courses Bio-Science 490-5, Research Design,
491-5, Research Technique, 492-5, Research Reporting, and requirement
that they be taken concurrently to constitute the Individual Study
Semester.
0 ?
Question was called, and a vote taken.
MOTION CARRIED
- 13 -
?
S.M. 9/11/70
of Physics 197-3, 198-3
Topics Courses -Addition
Moved by L. Funt, seconded by K. Rieckhoff,
"That Senate approve the proposals contained
in Paper S.429a."
This includes addition of Physics 197-3 (Periphysical Topics II)
and Physics 198-3 (Periphysical Topics III) to the present 199-3
(Periphysical Topics I) and request that transcripts bear names more
definitive than "Periphysical Topics."
ii) Graduate
?
MOTION CARRIED
Paper S.430 - Chemistry
New Course, Chemistry 812-2
Moved by L. Funt, seconded by K. Rieckhoff,
"That the new course proposal relating to
Chemistry 812-2, Crystal Structure Analysis
II, contained in Paper S.430, beapproved."
.
?
Question was called, and a vote taken.
?
MOTION CARRIED
7. OTHER BUSINESS
a) Notices of Motion
Paper S.431 - Individual Study Proposals
Moved by C. Basham, seconded by R. McAninch,
"That Senate approve, in principle, the offering
of a 400 level course of independent semester
study by the departments of the Faculty of Arts
and the Faculty of Science and that credit be
granted as follows:
Majors Program 15 hours
Honors Program 18 hours
The
i
m
p
lementation of such proposals be subject
to ratification by Senate in the normal manner and
that only one such course be permitted for credit
towards the degree."
V
p
-
14 -
?
S.M. 9/11/70
Moved by K. Burstein, seconded by D. Sullivan,
"That this be sent for consideration to the
Faculty of Arts and the Faculty of Science
and returned to Senate."
D. Sullivan stated that although such a proposal had been approved
earlier for the Faculty of Education, the matter was still under study
in the Faculty of Arts and it was expected that a report would be
available within the next two months. L. Funt said that the matter had
been considered in part earlier in the Faculty of Science for a recom-
mendation as to which part of the Individual Study Semester in Education
could be taken for credit toward the Bachelor of Science degree.
Question was called on the motion to refer, and a vote taken.
MOTION TO REFER CARRIED
b) Date of Next Meeting
It was noted that the next meeting of Senate will be on Monday,
December 7, 1970.
0 ?
c) Other Items
Openness of Senate Meetings
Moved by W. Hamilton, seconded by C. Basham,
"That Senate meetings be again opened and
the television coverage be discontinued."
The Chairman ruled the motion out of order, and referred to
previous motions of Senate which would require consideration before
the rules could be altered. He agreed to provide Senator Hamilton
with a copy of the present pertinent motions.
d) Confidential Matters
The meeting recessed briefly at 11:25 p.m. prior to moving into
Closed Session.
H. M. Evans
Secretary
