DRAFT UNTIL APPROVED BY SENATE
MINUTES OF MEETING OF SENATE OF SIMON FRASER UNIVERSITY
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FIELD MONDAY, AUGUST 3, 1970, EAST CONCOURSE CAFETERIA, 7:30 P.M.
OPEN SESSION
PRESENT: ?
Strand, K. T.
? Chairman
Barlow, J. S.
Basham, G. D.
Birch, D. (representing S. T. Stratton)
Bradley, R. D.
Brown, R. C.
Campbell, N. J.
Carlson, R. L.
Drache, Mrs. S.
Ellis, J. F.
Harper, R.J.C.
Kenward, J. K.
Kirchner, C.
McAninch, J. R.
O'Connell, N. S.
Rieckhoff, K. E.
Rogow, R.
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Sullivan, D. H.
Turnbull, A. L.
Vidaver, W. E.
Williams, W. E.
Evans, H. M. ?
Secretary
Kelsey, I. B.
Barboza, Miss J.
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Recording Secretary
• Norsworthy, Mrs. R.
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Recording Secretary
ABSENT:
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Baird, D. A.
Burstein, K. R.
Caple, K. P.
Claridge, R. W.
Freiman, Mrs. L.
Hamilton, W. N.
Hean, A.F.C.
Hutchinson, J. F.
Lachlan, A. H.
McDougall, A. H.
McLean, C. H.
Perry, G. N.
Weinberg, H.
IN ATTENDANCE: ?
Boland, L. A.
Chase, J.
Webster, J. M.
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1. APPROVAL OF AGENDA
Moved by M. Campbell, seconded by S. Drache,
"That the following motion be placed on the
agenda immediately following No. 1 on approval
of the agenda: 'That this Senate immediately
call a meeting of Convocation to perform its
duties as outlined under Section 9, Sub-section
1 of the Universities Act, and that the date of
this meeting shall be August 15, 1970."'
M. Campbell stated that although he did not wish to cast asper-
sions or question the integrity of Dr. Strand, he was concerned about
the violations of procedure and due process which had occurred during
the past year and especially in the past few weeks with regard to the
hearings conducted on the suspension and dismissal of faculty members
in the Political Science, Sociology and Anthropology Department.
As his name had been brought up with regard to the motion, the
Chairman relinquished the Chair and asked the most senior Dean to
assume chairmanship of Senate while this motion was being discussed.
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J. Barlow, Acting Dean of Science, assumed the Chair.
In speaking for the addition of this item on the agenda, M.
Campbell went on to say that it has been practice in this country to
follow natural justice in dealing with certain issues rather than due
process of the law where those laws or rules are against the concept
of natural justice. He claimed that the University was changing from
following lawful procedures to a manner which is unlawful, that is,
operating without the law rather than against the law. He added that
in his estimation the President has
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been unwilling or unable to oppose
a certain faction of the faculty and asa result members of the University
and the public are confused as to whether the President is responsible
to the Board of Governors or to another group. Senator Campbell asked
that a meeting of Convocation be held, as a body, to deal with any and
all aspects of the University.
S. Drache supported M. Campbell's remarks and added that as a non-
University member of Senate she was unable to sit on Senate and carry
out her elected job adequately as a Senator without a clear restatement
of University goals, definition of the democratic process as carried on
at the University, and a definition of the wise use of corporate powers.
She added that she believed the institution is in a crisis and that it
was important for Convocation to deal with the crisis now.
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Question was called on the motion to include this item on the
agenda, and a vote taken.
MOTION FAILED
7 in favor
7 opposed
4 abstentions
It was then moved by M. Campbell, seconded by S. Drache, "That
this. matter be reconsidered and entered on the minutes." The Chairman
noted that this motion was intended to be made when a meeting of the
body was an unrepresentative one, and could be made only by a person
who had voted with the prevailing side, and ruled the motion out of
order. His ruling was challenged by S. Drache, seconded by M. Campbell,
and a vote taken. The ruling of the Chair was upheld by a vote of 12
in favor, 4 opposed and 3 abstentions.
M. Campbell requested that his negative vote be recorded, together
with an indication of his strong feelings against the procedure. He
added that in his opinion anything further Senate did would be a viola-
tion of rules. He wished it recorded that he left the meeting at this
point (7:56 p.m.).
D. Sullivan requested that his affirmative vote be recorded, that
he upheld the ruling of the Chair, and that he believed the practices
Senate was following are procedural.
At this point Dr. Strand resumed chairmanship of the meeting.
Moved by J. Ellis, seconded by K. Rieckhoff,
"That the agenda be approved as circulated."
Question was called, and a vote taken.
MOTION CARRIED
2.
APPROVAL OF MINUTES
The minutes of the Open Session of July 6, 1970 were approved as
circulated.
3.
BUSINESS ARISING FROM THE MINUTES
a) Paper S.393 - Progress Report of Academic Planning Committee -
Report on Referral of Faculty of Education Proposal to Offer Courses
in Either or Both the First and Second Two Month Periods of Each
Summer Semester
It was noted that the Committee had been unable to complete its
report prior to the deadline for submissions to the Senate Agenda
Committee and that this paper had been prepared to indicate the proposed
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analysis for the Faculty of Education proposal. D. Sullivan asked
whether or not it would be helpful at this time to hear from the
other Faculties on their views on the proposal. In response to this
query D. Birch, Acting Dean of Education, replied that he would be
pleased to have the submissions from the other two Faculties but that
rather than taking up the time of Senate at its meeting tonight, he
thought it would be better to have the submissions sent directly to
the Faculty of Education and to the Academic Planning Committee.
J. Ellis noted time constraints and enquired whether Senate
could later waive its rules on time, to which the Chairman responded
in the affirmative provided Senate so wished to do when the analysis
was completed.
b) Other Business
In reply to a query by R. Bradley as to the status of Paper S.358
(Report of Senate Committee on the Method of Appointment, Tenure and
Functions of Deans and Heads of Departments), the Chairman stated that
the section on procedures for selection of the Dean's Search Committee
had been approved by the Board, that the section on the responsibilities
of Deans has been referred to the University lawyers for legal advice,
and that the remaining sections had been recommended for adoption by the
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Staff and Organization Committee of the Board but have not yet been
approved by the Board.
4.
REPORT OF CHAIRMAN
There was no report of the Chairman.
5.
REPORTS OF COMMITTEES
a) Paper S.389 - Senate Nominating Committee - Election to Senate
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addition to the names submitted by the Senate Nominating
Committee, one further nomination had been received by the Secretary of
Senate, that of A. H. Lachlan, submitted by K. E. Rieckhoff, as a
candidate in the election for one Senator at large to the Senate Under-
graduate Admissions Board (SUAB). It was pointed out by the Chairman
that with the addition of this name only one election would need to be
held, and that the other individuals named in Paper S.389 could be
elected by acclamation by Senate with a motion to that effect.
Moved by J. Ellis, seconded by K. Rieckhoff,
"That with the exception of the election of one
Senator at large to the Senate Undergraduate
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Admissions Board (SUAB), the individuals named in
Paper S.389 be elected by acclamation to the
various positions outlined in Paper S.389."
Question was called, and a vote taken.
MOTION CARRIED
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The election of one Senator at large to the Senate Undergraduate
Admissions Board (SUAB), with the candidates being A. H. Lachlan and
W. E. Vidaver, was then conducted, with W. E. Vidaver being elected
to this position.
Complete election results are as noted:
1) SENATE UNDERGRADUATE ADMISSIONS BOARD (SUAB)
a)
Election of one Senator at large. Term of office from date of
election to September 30, 1972.
ELECTED: ?
W. E. VIDAVER
b)
Election of two student Senators and one student Senator as an
alternate. Term of office from date of election to September
30, 1971.
ELECTED BY ACCLAMATION: i) Student Senators C. D. BASHAM
J. R. McANINCH?
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ii) Alternate ?
J. K. KENWARD
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2) SENATE APPEALS BOARD (SAB)
Election of one faculty Senator and one alternate faculty Senator.
No specified term of office.
ELECTED BY ACCLAMATION: i) Faculty Senator R. C. BROWN?
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ii) Alternate ?
A. L. TURNBULL
3) SENATE COMMITTEE ON SCHOLARSHIPS. AWARDS AND BURSARIES
Election of one Faculty of Arts Senator to replace J. F. Hutchinson
for the remainder of his term of office to September 30, 1970.
ELECTED BY ACCLAMATION: ?
H. WEINBERG
b) Senate Committee on Graduate Studies
i) Paper S.390 - Revised Master's and Doctoral Programs in Geography
The Chairman of the Senate Committee on Graduate Studies, J. Webster,
advised Senate that the paper had been re-written to cover a few minor
changes and that it had been approved by the Department and the Committees.
Moved by K. Rieckhoff, seconded by R. Brown,
"That Paper S.390 - Revised Master's and Doctoral
Programs in Geography - be adopted."
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Question was called, and a vote taken.
MOTION CARRIED
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ii) Paper S.391 - General Regulations for Graduate Studies
J. Webster stated that the Graduate Studies Committee had attempted
to provide a base line of guiding principles to replace a variety of
regulations now utilized by individual Departments.
Moved by K. Rieckhoff, seconded by D. Sullivan,
"That Senate approve the new General Regulations
for Graduate Studies as set forth in Paper S.391."
Question was called, and a vote taken.
MOTION CARRIED
Moved by K. Rieckhoff, seconded by D. Sullivan,
"That these procedures be implemented by the
Departments, Faculties and Registrar's Office
commencing in the Fall semester 70-3. Students
already registered in a graduate program will be
covered by these procedures but in special in-
stances where full application of the procedures
. would be ithpractical, waiver in favor of the student
may be made by the Executive Committee of the Senate
Committee on Graduate Studies."
J. Webster stated that the paper covered graduation and admission
processes and added that full implementation of the system might be
delayed until as late as the Summer semester of 1971.
Question was called, and a vote taken.
MOTION CARRIED
c) Papers S.392, S.392a - Senate Committee on Examination and Grading
Practices Interim Report on Referrals of Papers S.375, S.379 and
Related Matters
Paper S.392a was distributed as an addendum to Paper S.392.
Moved by K. Rieckhoff, seconded by D. Sullivan,
"That for the Summer Semester 70-2, if a student is
to receive credit without grade in one or more courses
for the current semester then a substitute grading be
calculated, for use by the Senate Scholarship Committee
and by the Senate Committee on Undergraduate Admissions
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and Standings but not for entry on statements of marks
or transcripts. The substitute grading average will be
calculated as follows:
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Substitute Grade Average = R.G + (N - R) X
N
where
R = the number of credit hours applicable to
those courses where approved gradings have
been submitted for the Summer semester 70-2.
G = the CPA (grade point average) for R for
Semester 70-2.
N = the total credit hours applicable to courses
for which the student was formally registered
this semester, including both graded and non-
graded courses.
X one half the sum of [the cumulative grade point
average on work undertaken in this institution
prior to the current semester plus the grade
point average of Semester 70-1, or of Semester
69-3, or of Semester 69-2, provided the load for
the semester was 12 or more hours]."
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Note: In the calculation of 'X', if the course load for Semester
70-1 equals 12 or more hours the grade point average of that
Semester will be used; if the course load for Semester 70-1 was
less than 12 hours but the load for Semester 69-3 was equal to or
greater than 12 hours then the grade point average for Semester
69-3 will be used; if the course load for Semester 70-1 or for
Semester 69-3 was less than 12 hours but the load for Semester
69-2 was equal to or greater than 12 hours then the grade point
average for Semester 69-2 will be used; and if the course loads
for each of the Semesters 70-1 or 69-3 or 69-2 were less than 12
hours then 'X' will be equal to the cumulative grade point average
(excluding the work of Semester 70-2).
Question was called, and a vote taken.
MOTION CARRIED
Moved by K. Rieckhoff, seconded by D. Sullivan,
"That, for calculating a substitute grading for
Semester 70-2, in those instances where a student
has no prior record at this institution but where
the student this semester has courses with approved
gradings in 11 or more hours, the student's average
will be calculated on the courses comprising the 11
or more hours."
Question was called, and a vote taken.
MOTION CARRIED
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Moved by K. Rieckhoff, seconded by J. Barlow,
"That these motions be drawn to the attention of
the Senate Committee on Scholarships, Awards and
Bursaries and the Senate Committee on Undergraduate
Admissions and Standings for appropriate use by
them for Semester 70-2."
Question was called, and a vote taken.
MOTION CARRIED
Moved by R. Harper, seconded by W. Vidaver,
"That Senate offer a vote of appreciation to
Dr. L. A. Boland and his Committee for the
fine work they had accomplished."
MOTION CARRIED UNANIMOUSLY
The substance of Papers S.392, 392a is to be communicated to the
appropriate bodies.
6.
REPORTS OF FACULTIES
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sThere were no Reports of Faculties.
7.
OTHER BUSINESS
a)
Notices of Motion
D. Birch gave notice that the Faculty of Education intended to
place two items on the agenda for the next meeting of Senate covering
specification of the Bachelor of Education degree and reorganization
of courses in the Professional Development Centre.
b)
Date of Next Meeti
It was noted that the next meeting of Senate will be held on
Monday, September 14, 1970 at 7:30 p.m.
c)
Other Items
There were no other items.
d)
Confidential Matters
The meeting adjourned at 8:25 p.m. to move into Closed Session.
H. M. Evans
Secretary
