AV
DRAFTUNTIL APPROVED BY SENATE
MINUTES OF MEETING OF SENATE OF SIMON FRASER UNIVERSITY?
HELD MONDAY, MAY 11, 1970, EAST CONCOURSE CAFETERIA, 7:30 P.M.
OPEN SESSION
PRESENT:
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Strand, K. T.
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Chairman
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Baird, D. A.
Barlow, J. S.
Bradley, R. D.
Brown, R. C.
Burstein, K. R.
Campbell, M. J.
Carlson, R. L.
Claridge, R. W.
Freiman,
Mrs.
L.
Hutchinson, J. F.
Lachlan, A. H.
Lebowitz, M. A.
Rieckhoff, K. E.
Rogow, R.
Stratton, S. T.
Sullivan, D. H.
Turnbull, A. L.
Vidaver, W. E.
Walkley, J.
Wassermann, Mrs. S.
Evans, H. H.
Kelsey, I. B.
Norsworthy, Mrs. R.
ABSENT: ? Basham, G. D.
Caple, K. P.
Cole, R. E.
Drache, Mrs. S.
Hamilton, W. N.
Hean, A.F.C.
Kenward, J. K.
Kirchner, G.
McDougall, A. H.
McLean, C. H.
Perry, G. N.
Sayre, J.
Secretary
Recording Secretary
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1.
APPROVAL OF AGENDA
The agenda was approved as distributed.
2.
APPROVAL OF MINUTES
The minutes of the Open Session of April 6, 1970 were declared
approved as circulated.
3.
BUSINESS ARISING FROM THE MINUTES
There was no business arising from the minutes.
4.
REPORT OF CHAIBNAN
Papers S.361, S.361a, S.362 - Naming of Persons to Carry out Certain
Functions Previously under the Acting Academic Vice-President-
Graduate Studies, Graduate Admissions, Undergraduate Admissions.
The Chairman spoke briefly with regard to these papers. He
pointed out that he had asked Dr. Webster to assume the Chairmanship
of the Senate Committee on Graduate Admissions and at this point was
asking Senate for its approval. He was also asking that Dr. Webster
be granted speaking privileges at Senate while he is serving in the
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various capacities as outlined in these papers.
Moved by R. Brown, seconded by R. Bradley,
"That whilst J. Webster is assuming the duties as
outlined in Papers S.361 and S.361a related to
Graduate Studies, he assume Chairmanship of the
Senate Committee on Graduate Admissions."
Question was called, and a vote taken.
MOTION CARRIED
Moved by R. Brown, seconded by' R. Bradley,
"That whilst J. Webster is undertaking the duties
as outlined in Papers S.361 and S.361a related to
Graduate Studies, he be granted speaking privileges
at Senate."
Question was called, and a vote taken.
MOTION CARRIED
Paper
S.362 was provided to Senate
for information on actions and
suggestions
pertaining to Undergraduate
Admissions.
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5. REPORTS OF COMMITTEES
Paper S.358 - Senate Committee on the Method of Appointment, Tenure,
and Functions of Deans and Heads of Departments.
Senator Rogow, as Chairman of this Committee, introduced the paper
and asked Senate to accept two corrections of minor typographical errors
committed by the Committee. He identified these errors and asked that
the following corrections be made: first, on page 5, B. 1. a. - f.,
that these sections end in semicolons rather than periods, and second,
on page 2 insert the following statement at the top of the page between
I and A, "The guiding principles to be followed are:." As there were no
objections, the corrections were accepted.
Senator Rogow pointed out that the Committee had examined a number
of statements and points of view on the selection of Deans, and after
examination of these came to the conclusion that the selection of Deans
as outlined in Paper S.358 would meet the needs for the selection of
Deans of Faculties at Simon Fraser University. The paper did not deal
with other than these.
Moved by R. Rogow, seconded by R. Brown,
"That the report of the Committee as presented
in Paper S.358 be adopted by Senate."
At this point the Chairman said that Senators could now ask questions
of the Chairman of the Committee and Committee members or make brief state-
ments related to the paper, and that the Chairman and Committee members
could then respond to these questions and statements.
Dean Sullivan, Faculty of Arts, placed a paper (attached now as
Paper S.358a) before Senate indicating
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a referendum of the Arts Faculty
which had provided for a number of alternatives in selecting a Dean for
that Faculty, but on which results were very scattered. There was some
slight preference for election rather thaft selection, but without clarity
on method.
M. Lebowitz enquired of R. Rogow why the Committee had chosen a
selective rather than an elective method. R. Rogow indicated the Committee
had considered particularly the dual role envisaged for a Dean, the
problems of election, of considering external candidates, the position of
the Dean centred between the faculty and administration, and the belief
that a responsible deanship position was emerging. M. Lebowitz referred
to the dual role of a Department Chairman, noted that a procedure had been
devised for electing/selecting with election to be used if the Department
.was working well and expressed the opinion this method could apply to a
deanship if a Faculty was working well. R. Bradley, a member of the
reporting Committee, emphasized the difficulties of conducting elections
adequately if external candidates were considered, as consideration of
credentials was highly important and a careful, thorough screening essential.
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He was of the opinion that an election method did not adequately provide
for this.
K. Rieckhoff considered the report generally good with some items
requiring change. In particular he believed there should be more faculty
members on the Search Committee, and that whether an internal or external
candidate was being selected it would be essential to have ratification
of the faculty. He believed this would strengthen the Dean's position
and that the Dean would want this.
K. Burstein favored the report generally but wished to see extension
of time beyond nine months for the Search Committee and desired a strength-
ening of the requirements for a faculty member to serve on the Search
Committee. He disagreed with K. Rieckhoff on the proposal for ratification
by faculty of an external candidate as he felt members could not be well-
informed, but that ratification of an internal candidate could be undertaken.
J. Hutchinson agreed with the two previous speakers desiring increased
membership numbers and requirements of faculty members on the Search
Committee, and noted that he would support faculty ratification if an
internal candidate, but not external. He expressed opposition to the
provision for one student on the Search Committee as "tokenism," and
preferred none, or more than one if "none" proved non-acceptable.
• R. Bradley noted that the faculty members for the Search Committee
would be elected by the faculty and thought it would be unusual to have
junior members. R. Rogow noted the provisions for recall of a Dean and
believed that item would take care of a number of points raised. R.
Bradley commented on the suggestions for more faculty members on the
Committee but felt size was very important, He indicated that the provision
for one student was a compromise and that there had been much discussion
on this item in preparing the report.
After general discussion on these items had taken place in the form
of questions and statements, the Chairman then stated that Senate could
begin to make formal amendments.
Amendment was moved by K. Rieckhoff, seconded by J. Hutchinson,
"That Section III. A. 2. c. be amended by substituting
the word 'Six' for 'Three' in the phrase 'Three faculty
members."'
Concern was expressed by several Senators over whether or not faculty
would be adequately represented with only three of its members available
for meetings. It was pointed out that with a larger number of faculty
members there would always be sufficient for faculty to have a strong
voice at the meetingsof this Committee even should some faculty members
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necessarily be absent. There was also opposition as the size of the
Committee would be large.
Question was called, and a-vote taken.
AMENDMENT FAILED
9 in favor
9 opposed
Amendment was moved by K. Burstein, seconded by J. Hutchinson,
"That Section III. A. 2. c. be amended to substitute
the word 'Five' for 'Three' in the phrase 'Three
faculty members.
Question was called, and a vote taken.
AMENDMENT CARRIED
10 in favor
9 opposed
Amendment was moved by K. Burstein, seconded by K. Rieckhoff,
"That in Section III, A. 2. c. the word 'tenure'
be inserted between the words 'Five' and 'faculty.'"
R. Rogow indicated the Committee had considered constraints but
believed it better to omit them. R. Brad1y noted that there are well-
experienced senior people not yet tenured who would be eliminated. K.
Rieckhoff considered the constraints required, and K. Burstein noted
that in some instances persons were elected by acclamation as few candi-
dates came forward. R. Rogow noted the cumulative nature of constraints,
with difficulties on a small Faculty and S. Stratton observed that the
Faculty of Education was not pressing for. such constraints.
Question was called, and a vote taken.
AMENDMENT FAILED
3 in favor
Amendment was moved by R. Brown, seconded by M. Lebowitz,
"That Section III, A. 2. d. be amended by striking
the words 'One student' and substituting the words
'Three students."
R. Brown and N. Lebowitz argued for greater student representation
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as they had an important role. Some Senators questioned whether students
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could be of use, particularly in the area of assessment of credentials.
Question was called, and a vote taken.
AMENDMENT FAILED
7 in favor
10 opposed
Amendment was moved by R. Brown, seconded by J. Hutchinson,
"That Section III. A. 2. d. be deleted.:"
Question was called, and a vote taken.
AMENDMENT FAILED
6 in favor
13 opposed
Amendment was moved by R. Bradley, seconded by J. Walkley,
"That Section III. A. 2. d. be amended by striking
the words 'One student' and substituting the words
'Two students.'"
Question was called, and a vote taken.
AMENDMENT CARRIED
11 in favor
8 opposed
Amendment was moved by K. Burstein, seconded by K. Rieckhoff,
"That Section III, A. 2. c. be amended by deleting
'Instructor or above' and substituting 'Associate
or Full Professor.'"
J. Hutchinson expressed opposition unless a provision for ratifi-
cation were to be added. R. Brown expressed opposition. K. Rieckhoff
indicated support and that he would later ask for a provision to ratify
internal candidates. D. Sullivan opposed the amendment as he believed
it would increase tensions.
Question was called, and a vote taken.
AMENDMENT FAILED
L,
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Amendment was moved by D. Sullivan, seconded by K. Rieckhoff,
"That Section III. A. 2. c. be amended by deleting
'at the rank of Instructor of above' and substituting
'at least two of whom shall be at the rank of
Associate Professor or above.'"
R. Rogow thought the principle reasonable but expressed opposition
to the constraints as he wished faculty to have the right of choice at
this point, noting that he had argued for selection procedures and that
the present wording gave faculty necessary rights. K. Rieckhoff and K.
Burstein supported, with K. Burstein noting the potential unfortunate
effect should there be no senior member of faculty on the Committee.
Question was called, and a vote taken.
AMENDMENT CARRIED
9 in favor
8 opposed
K. Burstein asked that his vote in favor be recorded.
Amendment was moved by R. Bradley, seconded by D. Sullivan,
is
"That -
in Item 8 on page 4, after the word 'Dean'
the following words be added 'or his designate.'"
Question was called, and a vote taken.
AMENDMENT CARRIED
7 in favor
4 opposed
Amendment was moved by K. Burstein, seconded by R. Carlson,
"That in Section III, A. 1. delete the word 'nine'
and substitute the word 'twelve' in the first
sentence."
It was claimed that nine months was insufficient time in which to
make a search for a Dean in any Faculty. It was urged that a search
should begin at least one year prior to the expiration of a Dean's
term of office.
Question was called, and a vote taken.
AMENDMENT CARRIED
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Amendment was moved by M. Lebowitz, seconded by K. Rieckhoff,
"That in Section III. B. 1. a. strike the word
'deciding' and substitute the phrase 'soliciting
the decision of the faculty."'
It was pointed out by M. Lebowitz that it was the faculty's view,
as contained in the Report of the Interim Council on Joint Faculty,
that the selection of a Dean should be made by faculty, that is, the
decision on the appropriateness of a Dean rests ultimately with the
faculty rather than a Committee. It was pointed out also that there
must be more provision for faculty involvement than that presented in
the report and that this amendment provided for a way of getting this
involvement. Questions followed on at what point in the search the
faculty should become directly involved. It was felt by several Senators
that this question needed to be examined very carefully. Points of view
were expressed also that faculty involvement should vary depending upon
whether or not a candidate was to be chosen from within or without the
Faculty concerned. It was also argued that faculty chose members for
the Committee and the Committee was charged with soliciting opinions.
Question was called, and a vote taken.
AMENDMENT FAILED
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5 in favor
13 opposed
Senators K. Burstein and K. Rieckhoff asked that their votes in
the affirmative be recorded.
Amendment was moved by R. Bradley, seconded by R. Rogow,
"That at the end of Section III. B. 2 another sentence
be added to read 'In such an event the Dean's Search
Committee shall undertake once more the responsibilities
outlined in B. 1. above."'
Question was called, and a vote taken.
AMENDMENT CARRIED
11 in favor?
4 opposed
Amendment was moved by J. Barlow, seconded by A. Turnbull,
"That in Section III. C. 2. an amendment be made by
striking the words 'During his term of office a Dean
shall serve on a three-semester-a-year basis with one
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month annual vacation' and substituting 'During his
term of office a Dean shall be entitled to a research
semester as are other faculty members."
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R. Rogow was opposed, arguing that a deanship was a highly
responsible position, not suitable for part-time or broken service,
which would continue current problems of lack of clarity and con-
tinuity. A. Turnbull submitted that there was requirement for a man
of stature and reputation, expected to teach, do research, and be a
Dean, with necessity of keeping up-to-date in his discipline. K.
Rieckhoff stressed the necessity of continuity, as did D. Sullivan.
J. Barlow considered the arguments made for Deans pertained equally
to Chairmen who are given the research semester.
Question was called, and a vote taken.
AMENDMENT FAILED
2 in favor
Amendment was moved by J. Hutchinson, seconded by K. Rieckhoff,
"That in Section III. B. 1. the present clause g. be
renumbered as h. and a new g. be inserted to read
'obtaining, by majority vote of the faculty involved,
ratification of the candidate to be recommended to
the President.'"
It was claimed by some members that faculty ratification was
appropriate where a candidate from within the Faculty was being con-
sidered because faculty members would be familiar with the individuals;
but that it was not practical where a candidate was being considered
from outside the Faculty because faculty members would have only a
limited knowledge of him, and that confined primarily to information
supplied by the Search Committee. Some argued for ratification of any
candidate.
Amendment to the amendment was moved by K. Burstein, seconded by
K. Rieckhoff,
"That for this new section g. the following words be
added 'obtaining, in the case of a candidate from
within the Faculty, ratification by majority vote of
the Faculty involved, of the candidate to be
recommended to the President."'
Question was called, and a vote taken.
AMENDMENT TO THE
AMENDMENT CARRIED
7 in favor
5 opposed
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Question was called on the amended amendment, and a vote taken.
AMENDED AMENDMENT
CARRIED
9 in favor
8 opposed
Amendment was moved by R. Bradley, seconded by D. Sullivan,
"That Section III. C. 3. be amended to read 'Upon
completion of his term of office a Dean shall be
entitled to a commensurate period of research leave."'
With the concurrence of the mover and seconder it was recommended
that the word "appropriate" be substituted for the word "commensurate."
There was discussion on a number of items, but R. Rogow pointed
out that the paper was silent on a number of items and that these were
best left for negotiation with a candidate.
Question was called on the amendment, and a vote taken.
AMENDMENT FAILED
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3 in favor
Amendment was moved by R. Bradley, seconded by J. Walkley,
"That the words 'at least' be inserted before the
last two words in Section III. C. 3."
Question was called, and a vote taken.
AMENDMENT CARRIED
Amendment was moved by R. Bradley, seconded by D. Sullivan,
"That in Section III, D. 1., second sentence,
delete the following words: 'To the extent
permitted by the full-time nature of his
position.
As there was no objection to this amendment it was declared CARRIED
by the Chairman.
It was moved by K. Burstein, "that no Department be given as a
faculty member someone who is not supported by that Department." As
there was no seconder, the motion was not placed on the floor.
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Moved by D. Sullivan, seconded by R. Bradley,
"That Paper S.358 - Report of the Senate Committee
on the Method of Appointment, Tenure and Functions of
Deans and Heads of Departments as amended be adopted."
Question was called, and a vote taken on the document as amended.
MOTION CARRIED
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14 in favor
6. REPORTS OF FACULTIES
a) Faculty of Arts
PaDer S.359 - Elective Credit for PF 451
Moved by D. Sullivan, seconded by S. Stratton,
"That B.A. degree credit be allowed as an elective
for PF 451."
D. Sullivan indicated that the Faculty of Arts Curriculum Committee
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had held many discussions and had called upon members of the Faculty of
Education for information. For the Fall 69-3 credit had been granted
under special circumstances upon transfer to the course for a number of
persons affected by the PSA strike. Following further discussions the
Committee recommended elective credit and on a recent referendum, in a
very close vote, the Faculty had approved credit for this course.
K. Burstein expressed strong opposition, noted the varying nature
of content and that the course was a professional teacher-training course.
He referred to the motion of Senate of June 2, 1969 which permitted the
using of courses undertaken in Education 404 (in and after Fall 68-3)
normally used for an Arts degree, for credit toward such degree, and
argued that it prohibited credit for courses such as PF 451. Submission
was made that Senate would have to rescind that motion to permit credit
for PF 451.
The Chairman indicated that in future he would expect the Deans of
Faculties concerned to discuss thoroughly problems of this type to seek
resolution before the items are brought before Senate. Recess for five
minutes was declared to clarify the situation.
Senate reconvened after a brief recess and the Chairman ruled that
there was no need to rescind any previous action taken by Senate with
regard to the item being discussed. The ruling of the Chair was challenged
by K. Burstein, but as there was no seconder a vote was not taken to sustain
or reject the ruling of the Chair.
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The Chairman ruled that the motion made by D. Sullivan, seconded
by S. Stratton on this item was now on the floor and debatable. It
was pointed out that as there were students who have taken PF 451 who
were to be considered later for graduation, this question needed to be
resolved prior to considering their graduation.
At this point a paper from Dr. C. Crawford, of the Psychology
Department, was circulated to Senators (subsequently numbered S.359a),
and several Senators spoke in harmony with some of the points brought
out in this paper, with particular reference to the points he made that
the areas being examined in PF 451 were related basically to teacher
training and had virtually no relationship to an Arts program. This
argument was rejected by other Senators who pointed out that Senate needs
to examine what experience it considers appropriate in the education of
a student, and that it needs to look at the question of having all
Faculties accept all courses approved by the University, regardless of
the type of courses or the Faculty offering them.
Questions arose also with regard to elective credit being awarded
for other courses such as PF 452. The Registrar indicated that prior to
the motion of June 2, 1969 with effect from September 1968, courses
undertaken in Education 404 could be credit only for that purpose, but
that the motion permitted the using of Arts courses so taken toward the
Arts degree. The motion was silent on professional courses, but before
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that time the professional courses were not credited. The statement under
Group D requirements did not indicate whether such courses would, or
would not, be considered for elective credit, hence the matter was before
Senate but only with reference to PF 451 at this time. Up to this point
elective credit had not been given for such professional courses. It was
queried why credit should not be given for, such other courses if it is to
be given for PF 451.
After considerable debate on these issues, question was called on
the main motion to approve the granting of elective credit to PF 451
within the Faculty of Arts, and a vote taken.
MOTION FAILED
7 in favor
7 opposed
b) Faculty of Science
Moved by J. Barlow, seconded by A. Lachlan,
"That the Faculty of Science submissions for the
Chemistry Department dealing with new courses,
replacement courses, prerequisite changes, a title
change, and content changes, as outlined in Paper
S.360 a-i be approved."
Question was called, and a vote taken.
MOTION CARRIED
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Moved by J. Barlow, seconded by A. Lachlan,
"That the Faculty of Science submissions relating
to the continuation of Science 010, as outlined
in Paper S.360 k be approved."
Question was called, and a vote taken.
MOTION CARRIED
Moved by J. Barlow, seconded by A. Lachlan,
"That the Faculty of Science submissions relating
to Mathematics changes as outlined in Paper
S.360 1-p be approved."
Question was called, and a vote taken.
MOTION CARRIED
7. OTHER BUSINESS
a) Notices of Motion
There were no notices of motion.
b) Date of Next Meeting
It was noted that the next meeting of Senate would be held on
Monday, June 1, 1970 at 7:30 p.m.
c)
Other Items
There were no other items.
d)
Confidential Matters
The meeting adjourned at 12:45 a.m. to move into Closed Session.
H. M. Evans
Secretary
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