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V
DRAFT UNTIL APPROVED BY SENATE
MINUTES OF MEETING OF SENATE OF SIMON FRASER UNIVERSITY?
HELD MONDAY, JULY 7, 1969, FACULTY LOUNGE, 7:30 P.M.
OPEN SESSION
PRESENT: ?
Strand, K.T.
?
Chairman
Baird, D.A.
Barlow, J.S.
Brown, R.C.
Burstein, K.R.
Camphell,M.J.
Carlson, R.L.
Claridge, R.W.
Cole. R.E.
Collins, M.
D'Aoust, B.R.
Drache, Mrs. S.-
Freiman, Nrs.L.
Hamilton, W.M.
Kean, A.F.C.
Hutchinson, J.F.
Kenward, J.K.
Korbin, D.
.
Lachlan, A.H.
Lebowitz, M.A.
McDougall, A.H.
• Rièckhoff, K.E.
Sayre, J.
Srivastava, L.M.
Stone, A.L.
Stratton, S.
Sullivan, D.H.
Tuck, D.C.
Turnbull, A.L.
Walkley, J.
Wassermann, Mrs.S.
Evans, H.M. ?
Secretary
Keisey, I.B.
Meakiri, D.
Wright, Mrs.L. ?
Recording Secretary
ABSENT: ?
Caple, K.P.
McLean, C.H.
Perry, G.N.
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B.L.Funt and A.R.MacKinnon, on research semester, were represented by
J.S.Barlow
and
S.Strattoii respectively.
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1.
APPROVAL OF AGENDA
Moved by J.Walkley, seconded by S.Stratton,
"that the Agenda as recommended by the Senate Agenda Committee
be approved."
MOTION CARRIED
2.
APPROVAL OF MINUTES OF OPEN SESSION OF JUNE 2, 1969
N.Campbell indicated that correction was needed on Page 6 in the
second to last paragraph with replacement of the words "negative vote"
with the word "abstention".
With reference to Page 4, K.Strand disputed the statement that he
agreed with arguments made and that the line should read "K.Strand
disagreed with the arguments made."
Subject to the changes noted, the Chairman ruled the Minutes approved.
3.
BUSINESS ARISING FROM THE MINUTES
L.Freiman made reference to Page 12, Item 5, Section b, and the
Chairman indicated that no formal meeting had yet been held.
6. ELECTIONS - PAPERS
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The Chairman indicated that the seven elections listed under Item 6 of
the Agenda would be held, and the Secretary stated that in the case of
the election to the Board of Governors, curriculum vitae had been
provided,and that in the election of faculty members to the Senate
Committee on Examination and Grading Practices,curriculum vitae had
been provided as requested by Senate. He further emphasized that in
the case of Senate elections, under Senate rules,
it
was necessary
that for a ballot
to
be valid the individual voting must cast the exact
number of votes corresponding to the numbers of individuals to be
elected.
1) Election to the Board of Governors
Election of three members of Senate to the Board of Governors was
required. The Chairman then asked nominees to the Board if they
wished to make statements of position and informed senators that
they were at liberty to question nominees on their attitudes to
matters relevant to the University. Quei s we e aised and
statements made. The candidates
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e, .Collins,
Mrs.L.Freiman, A.F.C.Hean, J.K.Kenwafd, D.Korbin. J.K.Kenward
indicated that
if elected he
was prepared to resign his position
as a Teaching Assistant as the holding of such position would
disqualify him from membership on the Board.
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Ballot vote was undertake: and M.Collins and A.F.C.Hean were
declared elected. As a tie vote had resulted for the additional
position, a run-off election was held between R.W.Claridge and
J.K.Kenward, with J.K.Kenward being declared elected.
It was noted that under the Universities Act the candidates would
hold office for a three-year term, and until successors were
elected.
ii)
Election to the Academic Board for Higher Education in British
Columbia ?
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Two members were to be elected,replacing R.Baker and R.Haering,
with the candidates being P.Copes, J.F.I-Iutchinson, A.P.Kup, D.H.
Sullivan, P.L.Wagner.
A ballot vote was held and J.F.Hutchinson and D.Sullivan were
declared elected for a three-year term of office under the
Universities Act.
iii)
Election to the Senate Agenda Committee
Election was required to replace S.Wong, and with one member to
replace temporarily W.Vidaver who was on research semester. It
was agreed that the candidate with the highest number of votes
would replace S.Wong and the candidate with the second highest
number of votes would replace temporarily W.Vidaver, with the
candidates being J.F.Hutchinson, J.K.Kenward, A.H.McDougall.
Ballot election was undertaken and A.H.McDougall was elected to
the full position to replace S.Wong, with J.F.Hutchinson elected
to temporarily replace W.Vidaver.
iv)
Election to the Senate Committee on Appeals
One faculty senator was required to replace J.F.Hutchinscn, and
one faculty senator to replace L.Boland who was an alternate,
on the understanding that the individual who obtained the highest
number of votes would replace J.F.Hutchinson, and the candidate
with the second highest number of votes would be the alternate,
with the candidates being R.C.Brown, R.E.Cole, S.Stratton, A.L.
Turnbull.
Ballot election was undertaken with R.C.Brown being elected to the
full position and A.L.Turnbull to the alternate position.
v)
Election to the Senate Library Committee
One senator was required to replace S.Wong for a balance term of
office to September 30, 1969, with the candidates being J.K.Kenward,
D. Korbin.
Following ballot election, J.K.Kenward was declared elected.
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vi)
Election to the Senate Corlm'Littee to review Senate Rules and
Procedures and to establish Codification
Following the resignations of K.Rieckhoff and D.H.Sullivan,
two members were required for election to the Ad Hoc Committee
of Senate with the candidates being K.R.Burstein, R.L.Carlson,
W.M.Hamilton, M.Lebowitz.
Following ballot election W.M.Hamilton and M.Lebowitz were
declared elected.
vii)
Election to the Senate Committee on Examination and Grading
Practices
a)
Four members of faculty were required to be elected with
the candidates being A.Blackman, L.Boland, J.F.Cochran,
J.F.Hutchinson, L.M.Kendall, L.Prock, P.L.Wagner, S.
Wassermann, J.M.Webster.
Ballot election was undertaken and L.Boland, J.F.Hutchinson,
L.M.Kendall, S.Wassermann were declared elected to the
faculty positions.
b)
It was noted that two student members were required for
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election to the committee to complete the membership and
D.Tuck, Chairman of the Nominating Committee, indicated that
arrangements had been made with the Student Society to bring
forward the nominations of students by submission of names
through one of the student senators. Unfortunately, there
had been misunderstanding on this point and a submission made
by J.K.Kenward had not been included on the data provided to
the individual members of Senate.
Moved by K.Burstein, seconded by A.Stone,
"that Senate rules on nominations from the floor be
suspended."
MOTION CARRIED
18 in favour
8 opposed
2 abstained
The Secretary explained that J.K.Kenward had submitted, on
behalf of the Student Society, nominations on behalf of
J.Misera and T.Hammond.
Moved by J.Walkley, seconded by K.Burstein,
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"that nominations close."
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MOTION CARRIED
22 in favour
1 opposed
1 abstained
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Moved by D. Sullivan, seconded by M. Campbell,
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"that the two students nominated by the Student
Society through the student senator be elected.."
MOTION CARRIED
M. Lebowitz requested that his negative vote be recorded.
4. UNFINISHED BUSINESS FROM THE MEETINGS OF MAY 12 AND JUNE 2, 1969
(A) Re
p
orts of Committees:
i) Senate Committee on the Method of Appointment, Tenure and Functions
of Deans and Heads of Departments - Paper
S.224,
D. Tuck;
Min
2_yiew - Paper S.224
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2), R. Maud
D. Tuck, Chairman of the Committee, suggested that consideration
be given in the following order:
Sections I, II, III
Section IV, Sub-sections 1-8 inclusive
Section IV, Sub-section 9
Section IV, Sub-sections 1.0-13 inclusive
Section V
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Moved by M. Lebowitz, seconded by A. McDougall,
"that Senate move into Committee of the Whole for a
discussion of the report."
Extensive discussion was undertaken preceding the vote.
MOTION FAILED
6 in favour
15 opposed
2 abstained
Moved by D. Tuck, seconded by D. Sullivan,
"that Senate approve Sections I, II, III of Paper S.224."
D. Tuck indicated that in the preparation of Sections I, II
and III, careful consideration had been given the Report of
Interim Council, the Duff-Be.rdahl Report and related items. M.
Lebowitz argued that Section II and Section I 2(b) were not in
keeping with the recommendations of Interim Council and the
approval of Joint Faculty, and requested explanation for the
variations. D. Tuck indicated that he saw no major conflict
and was supported by J. Hutchinson, former Chairman of Interim
Council. J. Hutchinson indicted that a number of the items
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S.M.7/'69
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had not been part of the charge made to Interim Council, but
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was of the opinion that the current recommendations were in
keeping with what he believed Interim Council would have done
had it been given the charge. Discussion continued and vote
was undertaken.
MOTION CARRIED
Moved by D. Tuck, seconded by K. Burstein,
"that Senate approve Section IV, Sub-sections 1-8 inclusive."
M. Lebowitz requested that the Chair rule the item out of order
as the Committee exceeded its terms of reference which was
to define a system of search for a Chairman but the
recommendations provided a system to purge a department or how
to examine the success of a department. The Chairman of Senate
ruled the item in order. The ruling was challenged by M.
Lebowitz, seconded by D. Korbin, and vote was undertaken with
18 supporting the ruling of the Chair, 5 opposed and 1 abstained.
The ruling of the Chair was upheld. M. Lebowitz re
q
uested that
his negative vote be recorded.
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Discussion continued and K. Burstein indicated that he believe1
the item in order, but that it should be separated on the grounds
that there was no place for a Review Committee of the type
proposed, but that such review of a department should rest
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with the President, the Academic Vice-President and the Dean
of the Faculty concerned.
A change was proposed by D. Sullivan, accepted by D. Tuck, of
insertion on Page 4, Section IV 1, Line 3 of the word "normally"
between the words "initiated ... not".
Discussion continued and J. Hutchinson supported the item. A.
Stone indicated that he saw no need for external investigation
and that provision for same likely could open the way to academic
politicking. D. Korbin opposed the proposals. K. Rieckhoff
indicated support for the item and B. D'Aoust argued in favour
of the item, but suggested that the procedures did not go far
enough. M. Lebowitz indicated strong opposition to Section IV,
noting that there was more than merely a change from Deans
Committee to a Senate Committee, and drew the attention of the
members to the Minority View expressed in Paper
S.224(a)
by R.
Maud.
Amendment was moved by A. Lachlan, seconded by J. Hutchinson,
"that Page 6, Section IV, Sub-section 7, Paragraph 1, Lines
3 and 4 be amended by deleting the words 'from outside the
Department' and that Section IV, Sub-section 7b, Lines 6 and
7 be amended by deleting the words 'from outside the University'."
Question was raised as to whether the item was in order and the
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Chairman ruled the item in order.
Ckt
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S.M.
MAC
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Moved by L. Freiman, seconded by K. Burstein, "thai: consideration
of the amendment be tabled until Section IV, Sub-section 2
is fully discussed" but the motion was ruled out of order by
the Chairman. M. Lebowitz, seconded by K. Burstein, challenged
the ruling of the Chair. Vote was undertaken with 15 supporting
the Chair, 8 opposed to the ruling and 1 abstained, with the
ruling of the Chair upheld.
Vote was undertaken on the amendment of Lachlan/Hutchinson.
1ENDMENT CARRIED
23 in favour
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1 opposed
1 abstained
Further discussion was undertaken, with individuals speaking
for and against the motion.
Moved by L. Srivastava, seconded by W. Hamilton,
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"that the previous question now be put."
MOTION ON PREVIOUS QUESTION FAILED
17 in favour
10 opposed
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1 abstained
(two-thirds vote required)
Moved by.A. McDougall, seconded by B. D'Aoust,
"that for discussion and voting purposes Section IV be
divided as follows:
IV -- 1, 5, 6
IV -- 2, 3, 4, 7, 8
Moved by M. Lebowitz, seconded by J. Walkley,
"that Section IV be tabled."
MOTION TO TABLE FAILED
Vote on the motion of McDougall/D'Aoust to divide the question
was then undertaken.
MOTION TO DIVIDE FAILED
7
in
favour
16 opposed
2 abstained
is ?
Moved by J. Waikley, seconded by D. Sullivan,
"that Senate
.
move immediately-to a vote on approval of
Section IV,2."
MOTION TO VOTE CARRIED
20 in favour
3 opposed
Vote was then undertaken on approval of Section IV,2.
MOTION CARRIED
17 in favour
9 opposed
3 abstained
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Moved by D. Sullivan, seconded by R. Brown,V
"that the previous question now be put on Section IV -
1,
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3,
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4,
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5
1
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6, ?
7,
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8."
MOTION ON PREVIOUS QUESTION CARRIED
21 in favour
6 opposed
Vote was then undertaken on approval of Section IV - 1, 3, 4,
5,
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6,
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7,
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8.
MOTION CARRIED
18 in favour
6 opposed
2 abstained
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Senate then turned its attention to Section IV, Sub-section 9.
Moved by D. Tuck, seconded by K. Rieckhoff,
"that Senate approve Section IV, Sub-section 9."
Amendment was moved by M. Lebowitz, seconded by D. Korbin "that
Section IV, 9b be deleted", but following discussion the
amendment was withdrawn.
Amendment was moved by M. Lebowitz, seconded by D. Korhin,
"that in Section IV,. Sub-section 9b, Lines 7 and 8, the
words 'until he has held office for at least 24 months'
be deleted and replaced by the words 'except in those cases
in which the Senate has approved this recall procedure
once it has been initiated by the department'."
AMENDMENT FAILED
Vote was then undertaken on the main motion of Tucic/Rieckhoff,
"that Senate approve Section IV, Sub-section 9."
MOTION CARRIED
S
.17
in
favour
4 abstained
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S,M.7/7/69
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Section IV, Sub-sections 10-13 inclusive were then considered
by Senate.
Moved by D. Tuck, seconded by K. Rieckhoff,
"that Senate approve Section IV, Sub-sections 10-13 inclusive."
MOTION CARRIED
18 in favour
1 opposed
3 abstained
Review of Section V was then undertaken.
Moved by D. Tuck, seconded by D. Sullivan,
"that Senate approve Section V."
Amendment was moved by D. Tuck, seconded by D. Sullivan,
"that Section V, Sub-section 1 be reworded to read 'All
departments of the University will initiate selection
procedures for Chairmen, by the procedures set out
above, within six months of the final acceptance of this
policy statement by the University'."
AMENDMENT CARRIED
17 in favour
5 opposed
Vote was then undertaken on the main motion as amended.
MAIN MOTION AS AMENDED CARRIED
17
in favour
2 opposed
2 abstained
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Moved by D. Tuck, seconded by D. Sullivan,
"that Senate adopt Paper S224, as modified, as policy."
Discussion was undertaken and K. Burstein suggested that a number
/ of technical details required change. A. Stone indicated
/ opposition to approval and expressed the view that the Review
Cor.nittec should include representatives of the department under
review. A Lachlan suggested that review of Section IV, 12 was
needed.
Notice of motion was given by B. D'Aoust:
"because
(1) goodwill for a policy or a department is not easily
come by but can easily be lost, and
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(2) the greater probability of objectivity and
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competence should help to avoid the nurturing of?
bad will,
moved in principle,
that where a department's academic soundness is seriously
questioned, and whenever feasible, that outside authorities
within the department's general field of competence be
called in to assess its soundness.
Moved by K. Burstein, seconded by B.D'Aoust,
"that the question be postponed until after consideration
of B. D'Aoust's notice of motion."
MOTION TO POSTPONE FAILED
11. in favour
12 opposed
1 abstained
Vote was then undertaken on the motion of Tuck/Sullivan,
"that Senate adopt.Paper S.224, as iodified, as policy."
MOTION CARRIED
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19 in favour
7 opposed
1 abstained
Moved by B. D'Aoust, seconded by K. Burstein, that
"because
1)
goodwill for a policy or a department is not easily
come by but can easily be lost, and
2)
the greater probability of objectivity and competence
should help to avoid the nurturing of bad will,
moved in principle,
that where a department's academic soundness is seriously
questioned, and whenever feasible, that outside authorities
within the department's general field of competence be
called in to assess its soundness.
Discussion on the motion was undertaken.
MOTION CARRIED
20 in favour
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3 opposed
3 abstained
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S.M. 7/7/69
Question was raised as to whether the motion would be included
as an integral part of Paper S.224, and as to how the decision of
Senate would be communicated to the Board. The Chairman
indicated that he would present the submission to the Board aè
early, as possible and that the motion just passed would be
an accompanying motion but would not form an integral part of
Paper S.224.
Adjournment
Moved by D. Sullivan, seconded by J. Walkley,
"that Senate adjourn and that Senate meet in one week
at which time the strictly academic matters listed in
the July 7, 1969, agenda be considered."
MOTION CARRIED
Senate adjourned at 12.50 a.m.
H. M. Evans,
Secretary.
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