DRAFT UNTIL APPROVED

BY

SENATE

MINUTES

OF MEETING

OF

SEN..'TE OF SIMON. FRASER

UNIVERSITY

OPEN SESSION

PRESENT:

Strand, K.T.

Chairman

Baird, D.A.

Burstein, K.R.

Cole, 

?

R.E. 

Dampier, 

J.L.

D'Aoust, ? 

B.

flaerin( 

,

,

?

R.R. 

hamilton, W.N. 

Hutchinson, 3.

Korbin, ?

1).C.

Lebowitz, 

M.A.

MacKinnon, A. K.

Okuda, K.

Rieckhoff, K.E.

Shrum, G.M.

Srivastava, L. 

• Sperling,

G.E.

Stratton, ?

Sullivan, D.

Tuck, ?

D.C.

Waikley, J.

Wasserman,

Mrs. ?

S.

Williams, U. F. 

Wong, ?

Evans, U.N.

Secretary 

Meakin, D. 

Barhoza, Miss J. 

Recording 

Secretary 

Collins, Mrs.

Recording

Secretary

ABSENT:

Branca, A.E. 

Collins, H.

Conway, J.

Ellis, ? 

A.J. 

Harper, R.J.C. 

Hean, A.M.C.

Koerner, Mrs.

0.

Lachlan, A.H. 

Lett, 

?

Mrs. ? 

S.

McLean, ? 

C.H. 

Perry, ? 

G.N. 

Viclaver, ? 

U.

k

iwq^^ 

L^

.

.

-2-

r

1.

APPROVAL OF AGENDA 

As there was no opposition, the Agenda was declared approved. 

2.

APPROVAL OF MINUTES - OPEN SESSION 

a)

SpecialMnarch26, 1969 

As there were no amendments, the Minutes were declared 

approved. 

b) Meeting   

?

8. 1969 

As there were no amendments, the Minutes were declared 

approved. 

C) ?

SpecialNtipril14j969 

As there were no amendments, the minutes were declared 

.approvcd. 

3..-BUSINESS ARISING FROM MINUTES 

a)

March 26. 1969 

No further business was raised. 

b) April_89 

No further business was raised. 

AEri 

-

1 14, 1969 

Enquiry was raised concerning resignation of R. R. Haeriug, 

Academic Vee-President, and the Chairman indicated that 

his resignation would be effective May 31, 1969. 

4. ? 

REPORT OF CHAIRMAN 

a)

Recommendation made by the Chairman to the Board of Governors 

concerning Search for an Academic Vice-President. 

The Chairman reported to Senate a recommendation he had 

presented to the Board (copy of Reconmendation is attached 

as Appendix A). 

b)

Criteria for placing itemson the Agenda. 

Reference was macla to the Paper issued b 

y

the Chairman indi- 

cating the criteria he proposed to follow in placing items 

J ?

?

-i' r

' l

(1 )

on the Agenda (ThePaper is attached as 

D. Korbin requested there be recorded in the Minutes his objection 

.

?

to

having the Acting President, or the Board of Governors 

select students for the Committee as he believed this 

should be the prerogative of the Student Society. 

S. Wong enquired as to whether the recommendation referred 

to specific individuals or could a method whereby students 

would be selected for the Committee be set up. The Chair-- 

man responded that at any point in time reference would 

pertain to the three students who were then on the 

Presidential Search Committee. 

?

it was noted that election 

would be necessary of two members of Faculty to the Search 

Committee for an Academic Vice-President. 

5.

?

REPORTS OF C0•1ITTEES 

a) ? 

Senate 

(K. Okuda). 

Nominating Committee - Paper S.218 and Paper 

S.220 

Discussion was held on Paper S.218 and D. Tuck, Chairman of 

--the Nominating . 

Committee gave a brief description of the 

background. S. Wong further clarified the situation. 

Moved by S. Wong, seconded by D. Korbin, 

"that we request the resignation of the Nominating 

V ?

Committee". 

S. Wong indicated if the Notion carried, he would then move, 

"that 

be elected 

the rules 

now". 

be suspended and a new Nominatin 

g

Conimittee 

Discussion was undertaken as to whether the Noruirtatir1g 

Committee had failed to carry out a specific duty as charged 

by Senate or whether the charge to the committee was all 

unfair one. 

?

Moved by K. Rieckhoff, seconded by L. Dampier, 

?

-

"that the previous question now be put". 

NOTION ON PflEVIOUS 

QUESTION CARRIED 

18 in favour 

?

1 opposed 

0 abstentions 

• ?

- 4 -

flv.41-

tZ ?

( '.

/,2-

All

Vote was then undertaken

the Main Motion of S.

Wong

and D. Korbin.

•.

MOTION FAILED

2 in favour

15 opposed

4 abstentions

Attention

was

then given to Paper S. 220 (K. Okuda).

Moved by K. Okuda, seconded by J. Walkley,

"that the Senate Conunittee on Examination and Grading

Practices shall consist of six members, four faculty

and two students.

"The Committee members shall he elected by Senate from

nominations made to Senate following Senate procedures".

Moved by C. Sperling, seconded by D. Korbin,

"that the Notion be dealt with in two parts; one and two".

MOTION FAILED

9 in favour

10 opposed

2 abstentions

Discussion was undertaken and S. Wong indicated opposition,

arguing that more students were required and that the

Student Society should choose the students.

Amendment was moved by C. Sperling, seconded by D. Korbin,

"that Section One be amended to read 'three faculty and

students' in place of 'four faculty and two students'",

and

"that Section Two be amended to read 'that the student

members be selected in a manner determined by the Student

Society and that the faculty members be elected by Joint

Faculty' "..

The Chairman ruled the Amendment out of order; the ruling

of the Chair was challenged by C. Sperling, seconded by

W. M. Hamilton.

Vote was undertaken.

RULING OF THE CHAIR

UPII ELD

15 in favour ?

5 opposed

1 abstention

iiy

?

eryGi.,tr' 

Yt

4,e,

D. Korbin wished his objection recorded in the Ninute and 

referred to Page 14 

4

: in the Robert's Rules of Order 

pertaining to items being germane, 

Amendment was moved by C. Sperling, seconded by D. Korbin, 

"that in Section One 'four faculty' be replaced with 'three 

faculty' and that 'two students' be replaced with 'three 

students'". 

ANEND1ENT FAILED 

9 in favour 

11 opposed 

2 abstentions 

Amendment was moved by S. Wong, seconded by C. Sperling, 

"that Section One be amended by adding at the end 'and two 

lay members'". 

MNDMENT FAILED 

6 in favour 

9 opposed 

6 abstentions 

• ? 

Amendment was moved by N. Lebowitz, seconded by 

J.

Walkley, 

"that the Committee members be members of Senate". 

AMENDMENT FAILED 

4 in favour 

16 opposed 

1 abstention 

Amendment was moved by D. Korhin, seconded by C. Sperling, 

"that the student members be chosen by a method to be 

determined by the Student Society". 

AMENDMENT FAILED 

5 in favour 

11 opposed 

4 abstentions 

Moved by R.R. Haering, seconded by K. Rieckhoff, 

"that the previous question now be put". 

ON ? 

QUESTION CARRIED 

15 in favour 

4 opposed 

0 abstentions 

Vote on the Main Notion of K. Okuda and J. Walkiey - 

Paper 

S.220 

was undertaken - 

"that the Senate Committee on Examination and Grading 

Practices shall consist of six members; four faculty 

and two students. 

"The Committee members shall be elected by Senate from 

nominations made 

?

Senate f0llowing1procedures". 

NOTE: ? 

The Senate Nominating Committee should be asked 

to announce vacancies to be filled by students and 

- ?

accept nominations from the student community. 

Brief biographical sketches should be prepared on 

all nominees to be presented to Senate. 

NOTION CARRIED 

16 in favour 

3 opposed 

0 abstentions 

b) ? 

Senate Inter-Disciplinary Committee on Kinesiology - 

Courses -• Paper 

S.221. 

Moved by S. Stratton, seconded by A. MacKinnon, 

"that Paper S.221 be approved". 

NOTION CARRIED 

20 in favour 

1 opposed 

0 abstentions 

Senate Committee on Rules and Procedures: 

1) ? 

Chairmanship of Senate - Paper 

S.222, 222a. 

Moved by K. Pieckhoff, seconded by D. Baird, 

"that in case the President is unable, 

to

chair a meeting 

of Senate, the Academic Vice-President shall take the 

- 7- 

"Chair. If both the President and the Academic Vice- 

President are unable to chair, the most senior Dean of 

a Faculty shall he Chairman where seniorit 

y

shall be 

determined in terms of the date of appointment as Dean". 

Discussion was undertaken and it was noted that this would 

give a change in the present rules of procedure. 

Moved by S. Wong, seconded by D. Korbin, 

"that the words 'Academic Vice-President' be replaced with 

the words 'Vice-President' and that the Vice-Chairman 

be 'elected at the June meeting of Senate by the normal 

procedures of Senate and that he shall serve for a period 

of one year". 

Moved by N. Lebowitz, seconded by C. Sperling, 

"that the Motion and the Amendment be tabled". 

MOTION TO TABLE FAILED 

3 in favour 

16 opposed 

0 abstentions 

Vote was then undertaken on the Amendment of S. Wong 

seconded by D. Korbin - 

AMENDMENT FAILED 

3 in favour 

16 opposed 

1 abstention 

Moved by D. Sullivan, seconded by J. Hutchinson, 

"that the previous question now be put". 

MOTION ON PREVIOUS 

QUESTION CARRIED 

17 in favour 

2 opposed 

0 abstentions 

Vote was then undertaken on the Main Notion of K. Rieckhoff, 

seconded by D. Baird, concerning chairmanship of meetings 

in

the absence of the President. 

MAIN MOTION CARRIED 

15 in favour 

2 opposed 

2 abstentions 

ii) Interim Recommendations on Procedures for proeessiug 

Recommendations 

?

Paper 

S.223. 

Moved by K. Rieckhoff, seconded by A. MacKinnon, 

"that Senate adopt as its procedure Items 1 to 9 of 

Paper S.223". 

Extensive discussions was undertaken with a number of 

Senators expressing opposition. 

At 10:00 p.m. Senate recessed from the Open Session to the Closed 

Session to deal with confidential matters. 

At 11:20 p.m., the Open Session reconvened. 

K. Rieckhoff indicated he was prepared to withdraw the 

Paper S. 223 for improvements and to ask Senators to 

Comment in writing on the understanding that the Paper 

would be returned for consideration at the next regular 

meeting. 

Moved by W. Hamilton, seconded by 

C.

Sperling, 

"that Paper S.223 be referred back to the Committee for 

reconsideration in the light of comments made this 

evening". 

MOTION CARRIED 

11 in favour 

1 opposed 

1 abstention 

7. ? 

b) ? 

Date of next meeting: the next Regular Meeting of Senate 

will be held on Monday, June 2, 1969, at 7:30 p.m. 

Moved by N. Lebowitz, seconded by C. Sperling, 

"that the meeting now adjourn". 

NOTION CARRIED 

8 in favour 

- ?

6 opposed 

0 abstentions 

It was agreed that the next Regular Meeting would continue with the 

uncompleted 

adjourned at 

portions 

11:40 p.m.of 

the Agenda of May 12, 1969. 

?

The meeting 

H.M. Evans, 

Secretary. 

r]

^.x

AT 1i'vTrr

11

?

A

ointment of an Academic Vice-President 

1. That the original Search Committee for an Academic Vice- 

President, composed of three Deans, three Board members and 

three members of Senate, be disbanded. 

2. That a 

new

committee be struck consisting of: 

(a)

The Acting President, who will act as Chairman 

(b)

The Deans of three Faculties 

(c)

Three faculty members, one representative from each 

faculty and that these faculty members shall 

be the

faculty members on the Presidential Search Committee

(d)

Two faculty members elected from the Faculties at large, and

(e)

Three student

members, and that 

these student members shall

be the student members on the Presidential Search Committee.

That the Committee members described in Section 2 and subsections 

a, b, c and e, be fully empowered to act in the absence of the 

members described in subsection d.

L-M

"^

SJ.1O}N

Members of Senate

APPENDIX B

7 ?

u ?

/1ry

çrrv,T

JQJL.)._)J.' ? 

S_i

J. N .1. \

ij.e.'iL j

From

Subject.. Ciiteiia..of. the

Dale ....................... ....... ?

196.9

Committee

14733-1'c

• .

Individual

Senators

have asked that the Senate Agenda Committee

make explicit its criteria for supporting papers etc. This question was

discussed at the April 29th meeting of the Senate Agenda Committee and

these conclusions were reached:

1.. The Senate Agenda Committee is an advisory committee to the

Chairman of Senate and therefore the relevant criteria are not those of the

committee, but rather the criteria by which the Chairman will accept the

advice of the Committee.

The Chairman, of Senate should make explicit the criteria by

which he will or will. not place items on the agenda.

Accordingly, the following represents my present views regarding

acceptance of the following

types

of agenda items:

1. Rports of _Committees. Normally all reports received-from

committees before the deadline for receipt of such reports will he placed on

the agenda; however, if I conclude, either independently or upon advice of

the Senate Agenda Committee, that a committee report is inadequate either

in form or substance, the report will be returned to the Committee for

reconsideration with an explanation as to why it is considered inadequate.

• -. ?

2. Reports of Faculties. Normally, all reports received from

faculties before the deadline fo receipt of such reports will be placed on

the agenda; however, if I conclude, either independently or upon advice of

the .Senatc Agenda Committee, that a report of Faculty should not go on the

agenda, I shall recommend to the Dean of that Faculty that the item be

postponed or reconsidered. The Dean will be provided with an explanation

as to why the report should be postponed or reconsidered.

Notices of Motioii by mdiv idual Senators Normally all written

notices of motion received from individual Senators before the deadline for

receipt of such motions will be placed on the agenda under section 7 (a)

• ?

(or in conjunction with a related agenda item) provided that they are supported

W ?

by adequate arguments. However, if I conclude, either independently or upon

f ?

C4-

u ?

- ? - ?

Lollu1cee, Mat a notice o

motion by an

individual Senator should not go on the agenda in its present form or that the

subject of the notice of motion is not within Senate's terms of reference,

I shall explain the reasons

for

my decision to the Senator.

As I indicated, these views may be modified in light of experience

or upon receipt of suggestions. If any individual Senator has suggestions, I

would be pleased to receive

in writing, these suggest-ions.

K. Strand