DRAFT UNTIL APPROVED BY SENATE

MINUTES OF THE SPECIAL MEETING OF SENATE OF

SIMON FRASER UNIVERSITY HELD WEDNESDAY,

MARCH 26,

1969, FACULTY LOUNGE, 7:30 P.M.

SPECIAL MEETING - OPEN SESSION

PRESENT:

Strand, K.T.

Chairman

Baird, D.A.

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Boland, L.A.

Burstein, K.R.

Cole, R.E.

Collins, M.

Conway, J.

D'Aoust, B.

Haering,

R.R.

Hamilton, W.N.

Hean, A.F.C.

Hutchinson, J.

Korbin, D.

Lachlan, A.H.

Lett, Mrs.S.

MacKinnon, A.R.

Okuda, K.

Prock, Mrs.L.

Rieckhoff, K.E.

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Sperling,

G.B.

Srivastava, L.

(for B.L.Funt)

Stratton, S.

Sullivan, D.

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Tuck, D.

Vidaver, W.

Walkley, J.

Wong,

Evans, H. M.

Secretary

Meyers, D.A.

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McGinn, N.

Barboza, J.

Recording Secretary

ABSENT:

Branca, A.E.

Dampier, J. L.

Ellis, A.J.

Harper, R.J.C.

Koerner,. Nrs.O.

McLean, C.H.

• . Perry.,G.N.

Shrum, G.M.

Williams, W.

1. SEATING OF R.E.COLE AS FACULTY OF ARTS REPRESENTATIVE TO SENATE

TO REPLACE E.GIBSON TO MAY 31, 1970

Moved by J.Hutchinson, seconded by D.Sullivan,

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S.N.26/3/69

"that R.E.Cole be seated on Senate."

S.Wong objected to this procedure in that a special meeting of Senate had

been called and that the item should not have, been included on the Agenda.

The Chairman explained that he had approved the item on the Agenda inasmuch

as the election results of the candidate had been completed and announced

before the special meeting had been called. The Chairman ruled therefore

that the item was in order on the Agenda.

S.Wong, seconded by G.Sperling, challenged the ruling of the Chair; vote

was undertaken with 17 in favour of the Chair-and 4 opposed. The ruling of

the Chair was upheld.

2. RECOMIINDATION OF SENATE CO1ITTEE ON RULES AND PROCEDURES - PAPER S.214

The Chairman explained the reasons for the call for the meeting and referred

to communications which had been sent to members of Senate.

K.Rieckhoff, Chairman of the Committee, referred-to Paper S.214 and provided

background information noting that the -established rules of Senate had been

broken in spite of pleas of the Chairman. He emphasized that the committee

had discussed three alternatives and the difficulties with each one. The

Senate Committee, after due consideration, recommended Alternative 3 of

Paper S.214.

Moved by K.Rieckhoff, seconded by J.Walkley,

"that Senate adopt Items la, lb and id of Page 2, Paper S.214

- as follows, and that Item ic be discussed later:-

la. That all observers be excluded from Senate meetings

except for the presence of authorized representatives of

the press which will be allowed while nonconfidential

business is being conducted.

lb. That during nonconfidential parts of all Senate meetings,

procedures and deliberations be made accessible to the

university community through a closed circuit audio system

with speakers provided in the main student cafeteria and

such other areas as are, in the view of the Chairman of

Senate, desirable.

id. That the Chairman of Senate be required to take all

necessary steps to rigorously enforce these rules and that

the event that enforcement of these rules, in the jud

ment of the Chairman, would require measures less desirable

than the closing of Senate meetings, he be empowered at his

discretion to close meetings to the public until such tinie

as he considers enforcement of these rules by reasonable

means posible."

A lengthy debate ensued with senators speaking both in favour and against the

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motion. K. Rieckhoff served notice that after the item had come to vote,

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he would bring Item ic of the Senate Committee recommendations to-the

assembly. Intensive discussion of the motion continued.

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Moved by D.Korbin, seconded by J.Conway,

"that the meeting adjourn."

MOTION FAILED

4 in favour

20 opposed

A brief interruption fotiowed through loss of lighting and power for the

microphones.

Moved by D.Korbin, seconded by J.Conway,

"that the motion be tabled."

MOTION FAILED

3 in

favour

21 opposed

Moved by K.Burstein, seconded by B.D'Aoust,

"that the previous question now be put."

MOTION PASSED

21 in favour

4 opposed

Vote on the main motion coverings Items la, ib, Id of Paper 5.214 was tIen

undertaken.

MOTION CARRIED

20 in favour

4 opposed

1 abstained

G.Sperling and S.Wong requested that their negative vote be recorded.

Discussion on Paper S.214 continued. K. Rie.ckhoff gave background information

on Item ic.

Moved by K.Rieckhoff, seconded by L.Boland,

"that Senate adopt Recommendation ic of Paper S.214 as follows:-

ic.

That if, in the view of the Chairman or a majority of

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Senate, this appears desirable, the audio circuits be

supplemented by closed circuit television to the same

areas as in (b)."

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Discussion on Item ic of Paper

S.214

was undertaken. D. Sullivan gave

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notice of motion "that the tape be copied and be made public in the

Library and that Senate adopt a new voting procedure utilizing voting

cards which would carry the name of each senator to be passed to the

Secretary of Senate such that the results of votes would be recorded

by name to be available for information to the constituency of each

senator."

Moved by D.Tuck, seconded by K.Burstein,

"that the previous question now be put."

MOTION CARRIED

18 in favour

1 opposed

Vote was then undertaken on the main motion-of Rieckhoff-Boland on Item ic,

Paper S.214.

Amendment was then moved

"that Item ic be am

be made available,

close-up lens."

NOTION CARRIED

17 in favour -

opposed

by L.Boland, seconded by B.D'Aoust,

nded to include provision for two cameras to

one with a wide-angle lens and one with a

Discussion was undertaken.

Moved by K.Rieckhoff, seconded by K.Burstein,

"that the amendment be tabled."

MOTION CARRIED

in favour

7 opposed

1 abstained

Moved by L.Boland, seconded by B.D'Aoust,

"that Senate instruct the Chairman to implement the procedure

of Item icas early as possible, preferably at the next meeting."

Discussion was undertaken with lack of agreement.

Moved by-K.Burstein, seconded by K.Rieckhoff,

"that the previous question now be put."

MOTION CARRIED

in favour

opposed

1 abstained

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S.M.

26/3/69

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Vote was then undertaken on the motion by Boland-DtAbust.

MOTION FAILED

.8 in favour

13 opposed

1-abstained

Moved by D.Sullivan, seconded by B.DTAoust,

"that the audio tapes of the proceedings of Senate be copied

and made available in the Library."

NOTION CARRIED

20 in favour

Moved by D.Sullivan, seconded by A.MacKinnon,

"that Senate change its policies on voting and that on sub-

stantive questions and substantive procedural questions each

senator record his vote on a voting card to be provided to

the Registrar in order that a record of the vote of each

member be available."

K.Burstein requested that the motion be ruled out of order as this was a

special meeting and the item was not relevant to any item on the Agenda.

The Chairman ruled the item out of order. The ruling of the Chair was

challenged by L.Boland, seconded by D.Sullivari; vote was undertaken with

10 in favour of the Chair and 7 opposed. The ruling of the Chair was

upheld.

Moved by K.Rieckhoff, seconded by D.Tuck,

"that if technically feasible and financially possible, the

present system of movable microphones be replaced by an audio

system that will pick up all discussions of Senate without the

presence of people moving microphones to individual speakers."

Discussion was undertaken.

Moved by K.Burstein, seconded by D.Tuck,

"that the previous question now be put."

MOTION CARRIED

20 in

favour

Vote on the main motion by Rieckhof f-Tuck was then undertaken.

MOTION CARRIED

14 in favour

1 opposed

Moved by D.Tuck, seconded by K.Burstein,

2 abstained

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"that the meeting now adjourn."

MOTION CARRIED

The meeting adjourned at 11.10 p.m.

H. N. Evans,

Secretary.