MINUTES OF MEETING OF SENATE OF SIMON FRASER UNIVERSITY

JELD MONDAY, FEBRUARY 3, 1969, FACULTY LOUNGE, 7:30 P.M.

OPEN SESSION

Present:

'Strand, K.T.

Chairman

'Baird, D.A.

'Boland, L.A.

'Burstein, K.R.

.Dampier, J.L.

-D'Aoust, B.

-Ellis, A.J.

?unt, B. L.

{aering, R. R.

-Harper, R.J.C.

'Hutchinson, J.F.

Lett, Mrs. Sherwood

Korbin, D.

/ MacKinnon, A. R.

'Okuda, K.

Prock, Mrs. L.

Rieckhoff, K. E.

'Sperling, G.B.

/ Shrum, G,M.

/ Stratton, S.

- Sullivan, D.

-Vidaver, W.

1alk1ey, J.

Wong, S.

' Williams, W.E.

Evans, 11. M.

Secretary

-Barboza, J. )

Smedley, . )

Recording Secretaries

Absent:

'Baker, R.J. (On leave)

Branca, A. E.

'Collins, N.

'Gibson, E.M.

'Hamilton, W.

.Hean, A.F.C.

'Koerner, Mrs. Otto

/ McLean, C.H.

Perry, G.N.

,Tuck, D.G.

Expressions of re

ret at inability to attend were received from Senators

Collins, Hamilton, Hear., Koerner, Perry, Tuck,

- 2

The Chairman expressed regret that microphones were not yet

instal&ed

but

that these were under way.

He notified Senate that Senator S. Wong had submitted his resi

g nation to

be effective June 1, 1969, and that the early submission of Notice of

Resignation had been made by S. Wong in order that the by-election to

fill the vacancy could be held at the same time as the regular triennial

election for replacement of a student Senator.

APPROVAL OF AGENDA

On a motion by K. Rieckhoff, seconded

by K.

Okuda, the Agenda was

approved.

APPROVAL OF MINUTES - OPEN SESSION - JANUARY 6, 1969

K. Okuda indicated that he had been in attendance and that his name

should be added to those attending and deleted from those absent.

S. Wong noted that amendment was required on page 11 item 3, para-

graph. 2, adding at the end of the sentence and paragraph the words,

"and that the University is not involved".

K Burstein noted correction was necessary on page 5, paragraph 3,

line 18, after the word "publish" of insertion of the words, "before

the next deadline for submission of Agenda items".

With the above corrections the minutes were ruled approved.

3. BUSINESS ARISINGFROM THE MINUTES

(A) Report on Deferred Grades

Paper S-194

It was noted that this paperwas a response to questions which

had been raised by B. D'Aoust and was received as such.

B. D'Aoust gave Notice of Motion as follows:

"Whereas there is no direction by Senate to the Registrar

regarding the handling of 'N' and DEF' grades for pur-

poses of calculating either cumulative or semester grade

point averages, and

-40

Whereas the present practice (1) may penalize the student

- he may not get a bursary or scholarship for which he

is qualified by his other marks - and

(2)

since the computing of an average which includes an

'N' or 'DEF' grade carrying a zero value in fact results

in an erroneous reflection of a student's achievement and

(3)

since the trouble involved in re-programming the

computer to calculate averages accurately is easily offset

- 3 -

j -c

by the reliability of the information printed out,

. Moved, (1) that where grades of 'N' and 'DEF' are

awarded by an instructor, these be left intact on

the student's record unless changed according to

present University policy, and

(2) that in calculating grade point averages,

computation be based only on passing or failing

grades

awarded by instructors.

Comment - Motion No. 1 intends to record academic

evaluation of a student's performance more accurately,

Motion No. 2 is intended to arrive at averages on the

basis of academic rather than administrative judgments."

B. D'Aoust indicated that this was Notice of Motion for the next

meeting and it was agreed that in distribution of the Notice of

Motion to Senators the Registrar should add any comments he feels

appropriate.

•

W. Williams gave Notice of Motion as follows:

"that the time for conversion of grades be extended

until the last day to drop courses in the semester

following the awarding of the grade".

•

This Notice of Motion would also be included in the distribution

•

• of

the D'Aoust Notice of Motion and the comments of the Regitra.

(B)

Report on Calendar Times

- ParS-l95

Moved by K. Rieckhoff, seconded by J. Hutchinson,

"that Paper 5-195 be

received and that the recommendations

on page 3,

item (c) be approved".

NOTION CARRIED

C) Other Items

K. Burstein noted. that the Senate Agenda Committee had not

clarified the criteria on the basis of which papers and items

would be accepted for the Agenda and that before the date for

submission of papers for the next meeting such clarification

should be provided to members of Senate.

K. Burstein noted that the statement had been issued indicating

approval in principle by the Board of Governors of Chairmanships

rather than lleadships of Departments and inquired as to the nature

of the decision and the issue of the statement without review by

other bodies. The Chairman commented.

REPORT

OF CHAIRMAN

(A) K. Strand noted that the report of the Perry Committee was in

draft form with expectation that it would be presented to the

Minister of Education as soon as in final form.

(B)

Chairman made reference to institutional research at the University,

stated that recruitment for the senior position was under way and

that progress was being made.

(C)

The Chairman indicated that the Academic Board was giving consid-

eration to a system of province-wide forecasting of enrolments

which should give much more accurate and useful data than currently

available and requested that R. Haering, Acting Academic Vice-

President, who is a member of the Board, comment further.

R. flaering noted that Simon Fraser University is but part of the

total system and with growth in post-secondary education in the

province close liaison would be necessary. The Academic Board was

attempting to find a sounder basis for forecasting enrolments and

that consideration was being given the development of a mathematical

rnode.l on the basis of which certain decisions undertaken at an

institution or decisions proposed could be reviewed with reasonable

accuracy to ascertain the likely total impact on the various

institutions.

5. REPORTS

_0FCO4TTTEES

(A)

Ro i: t of Senate Commit tee on Rules and Procedures - PajrS-l9C

Review of the paper was undertaken and it

was

agreed that

on document

R.P. I under "Membership" the word "faculty" be replaced by the word

the"

Moved by K. Rieckhoff, seconded by A. NacKinnon, that with the change

noted

"that

Senate ratify the terms of reference for the Senate

Committee on Rules and Procedures".

MOTION CARRIED

(B)

Report of Senate Ad Hoc Committee on Representation of Student Croups

on Senate - Paper S-197

Discussion on the paper was undertaken.

Moved by W. Williams, seconded by J. Walkley,

"that the last paragraph of page one, lines 3, 4, and

amended to read, "Senate should adopt in principle that

students who are not Senators should be permitted to serve

UOfl

Senate Committees where Senate calls for student

representation ---".

NOTION CARRIED

Discussion was held as to whether or not page 2 be approved. The

suggestion was opposed by some and supported by others. The Chair-

man ruled that as the Ad Hoc Committee had submitted its report

the Committee be dissolved and this ruling was accepted.

Moved by J. Walkley, seconded by K. Okuda,

"that the report of the Senate Ad Hoc Committee on Student

Representation upon Senate, with change as noted, be received".

MOTION CARRIED

REPORTS OF FACULTIES

(A) Faculty

Arts

(i) Administrative Se

aration Of Archaeology fromP. SA.-Paoer S-198

As the microphones

had

not yet arrived it was moved by D. Korbin,

seconded by S. Wong,

"that Senate recess for fifteen minutes".

NOTION DEFEATED

4 in favour

12 Opposed

4 abstained

- 6 -

Moved by D. Sullivan, seconded by J. Walkley,

"that the two motions of Paper S-198 be approved".

Discussion was undertaken. D. Sullivan, Dean of Arts,

commented on the reasons why submission had been made in

the particular fashion and emphasized that the reai its of

the proposals must be both timely and equitable.

(The microphones were installed.)

Wong suggested that discussion of the paper in two parts

would be more equitable and it was moved by S. Wong, seconded

by R. Haering',

"that the question be dealt with in two parts".

MOTION CARRIED

in favour

4 opposed

abstained

Discussion was then undertaken on Part I on the motion,

"that Senate accept in principle an administrative

separation of Archaeology Studies from the Department

rtient of Political Science, Sociology, Anthropology,

and authorize that Archaeology Studies become an

administrative responsibility under the Office of

the Dean of Arts".

S. Wong inquired as to whether or not the parties had been

invited to the Senate meeting and the Dean of Arts responded

the negative. It was noted that Messrs. Briernberg,

Carlson, and Hobler were in the audience.

S. Wong inquired of the Chairman as to whether the parties

would be allowed to speak and join in the debate and the

Chairman ruled that this would be permitted.

S. Wong referred to documents provided with Paper S-198 with

particular reference to the Abstract prepared by R. Carlson

and T. Hobler. He also referred to another paper which had

been distributed within the Faculty and claimed that down to

page 6 there was agreement but that on page 6 and thereafter,

commencing with"the present facili ties" there was not agreement

and that there was indication that new appointees would be

considered. D. Sullivan responded drawing attention to Paper

R.B.3 with particular reference to paragraph 5 and the section

which states, "carries with it no obligation by the Faculty of

Arts for any increase in support, budgetary or otherwise, beyond

those resources now committed to Archaeology".

-7-

Debate continued with argument that there was not evidence of long-term

planning and disagreement on a number of points.

Question was put by S. Wong to R. Carlson as to whether there was intetion.

to ask for establishment of an Archaeology Department within the next year.

Points of Order were raised to the effect that questions should be directed.

to the Dean of Arts, and that questions should be on facts, not intentions.

The Chairman ruled that the Dean would speak for

for the Faculty but that if he

did not know he could then seek the information. Comment was made on

precedent, i.e., the nature of discussions when the M.B.A. Program had been

under review, and there were disagreements.

The chairman ruled that Messrs. Briemberg, Carlson and Hobler join the

Senate table for purposes of discussion.

In response to the question pertaining to possible establishment of an

Archaeology Department within the next year, R. Carlson responded that he

did not know as there were too many variables involved.

Comment was made that the proposal and method was unusual, with inquiry as

to whether any two people could ask for separation from departments and that

if this be done the academic implications would not be known. Further

questions were raised in terms of financial and budgetary implications and D.

Sullivan indicated that the papers presented were designed to show the

academic considerations and that budge

ary considerations directly as such

had not been involved as that was not directly a Senate matter.

( S. Wong argued that the debate should be on the establishment of a new

( department and not on administrative separation and that the supporting

* ( papers were inadequate. Dean Sullivan replied that Senator Wong was

( misleading Senate since the approval of the motion in no way obligates the

( creation of a new department in the creation of a new department in the

( near future or at any time.

Question was raised as to the meaning of "intense conflict" and R. Carlson

stated he had no comment but the documentation thereon rested with the Dean

of the Faculty of Arts.

Further debate followed with comment by S. Wong that a paper of October 1,

1968, from the Archaeology Department to the P.S.A. Curriculum Committee

requested 17 new courses. D. Sullivan again made reference to Paper R.B,3

noting that request was not being made for a new department, and that the

October 1st document was not relevant in view of the later developments

and the comments on R.B. 3 dated December 11, 1968.

Debate continued.

* This paragraph was inserted at the request of S. Wong and D. Sullivan.

It is a substitute for the following paragraph, which was included in

the original draft minutes:-

"Argument was made that the debate should be on the establishment of a

new department and not on administrative separation and that the

supporting papers were inadequate."

Moved by S. Wong, seconded by D. Korbin,

"that paper S-198 be referred back to the Faculty

•

of Arts".

The Chairman ruled

that the ensuing

debate

would be limited

to the propriety of referral back to the Faculty of Arts.

Debate ensued with argument that there had been improper

submission in that papers went forward to the Faculty of Arts

without going through the appropriate department. The Chairman

noted that attempts had been made to bring the matter before

Senate without success, that the Senate Agenda Coirmiittee had

offered three different acivices, that when again presented to

Senate, Senate had declined to discuss the matter and had

adjourned, and that Senate had declined to treat the matter

in the abstract.

Various members spoke for and against referral back to the

Faculty of Arts and the Dean of the Faculty of Arts outlined

the procedures he had followed.

Moved by R. Harper, seconded by K. Burstein,

"that the previous question now be put".

MOTION CARRIED

Vote was then undertaken on the motion

"that paper S--198 be referred back to the Faculty of

Arts".

MOTION FAILED

6 in favour

17 opposed

S. Wong requested that his vote in favour of referral be

recorded.

Amendment to the main motion was moved by C. Sperlin

, seconded

by S. Wong,

"that in line 2 the word "administrative separation

be replaced by the words "academic department".

The Amendment was ruled out of order by the Chair and was

challenged by L. Bolandwith reference to page 144 of Robert's

Rules

f the

Chair

Order.

was upheld.

Vote was taken on the challenge

and the ruling

Debate on the main motion continued.

- 9 -

Sperling referred to written comment by the Acting Acadenic

•

Vice-President to the effect that he believed the

separation

to be academically sound, but: that there had not been discussion

with department members generally on this matter and basis of

decision was requested with indication of the meaning of

"academic separation", Further comment was made that the

tim:.ng of referendum was not appropriate and that the Fault:y

of Arts did not consider the matter in its entirety.

Sullivan stated that three requests had been sent to the

department for information for circulation to the Faculty at

•

large at the same time that other documentation was forwarded

but that there had been no response from the department.

R. Hacring noted that vote had been undertaken in the depart-

ment and that his decision was based in large measure on the

results of the vote.

K. Burstein expressed the view that appropriate procedures

had been followed in the Faculty of Arts and inquired of

N. Brieniberg whether this was correct.

• N. Briemberg, Acting Chairman of the Department of Political.

Science, Sociology and Anthropology, discussed at length a

number of issues, referred to matters of differences of opinion

• and philosophy and provided considerable background for Senate.

R. Harper inquired of N. Briemberg as to the drawbacks to

separation as proposed and inquired of R.

Carlson

as to the

drawbacks which would result from non-separation. N. Briemherg

expressed the view that the University must decide its long-

term goals including the type of Archaeology it wished to

offer, that foresight, advance planning and intellectual debate

would be required and that he did not consider that the proposal

would be good for students. He commented that the proposal

differed from the situation which pertained in Reading and

Study in that no degree requirements and credits are involvd

that area but that these matters did pertain in the case

of Archaeology. R Carlson noted that the Faculty had given

consideration to this matter through referenda, that a number

of individuals had referred to documents on file in the

Office of the Dean of the Faculty of Arts and that administrative

separation seemed to be a viable method for solution of a

vexatious problem.

Various members entered the debate speaking for and against

the proposal. Reference was made to the vote in the Faculty

of Arts and to the proposal as providing an interim step

at this time.

lo- -

a..

Amendment was moved by S Wong,

"that in line 2 after the word "sep

ration" the

words 'i.e., a new department' be added".

The Amendment was ruled out of order by the Chairman.

Challenge was made on the ruling. Vote was taken with six

supporting the challenge and 15 supporting the Chair. The

ruling of the Chair was upheld.

Debate on the main motion continued.

L. Boland requested that the Chairman give reasons for his

ruling on the Wong amendment as he believed the ruling was

in opposition to Robert's Rules. The Chairman responded

that the submission from the Faculty was as stated and that

the nature of the amendment changed materially the request.

Debate continued.

Moved by J. Walkley, seconded by R. Harper,

"that the previous question now be put".

NOTION CARRIED

18 in favour

2 opposed

1 abstained

Vote was then undertaken on Part I on the motion

"that Senate accept in principle an administrative

separation of Archaeology Studies from the Department

of Political Science, Sociology and Anthropology

and authorize that Archaeology Studies become an

administrative responsibility under the Office of the

Dean of Arts".

NOTION

CARRIED

16 in favour

6 opposed

2 abstained

D. Korbin and S. Wong requested that their negative votes he

recorded.

L. Boland requested that it be noted in the minutes that of

16 voting in favour of the motion 10 did not contribute in the

debate.

Senate undertook consideration of Part II on the motion,

•

"that Senate form an Ad Hoc Conniittee comprising

•

the Dean of the Faculty of Arts, the Bursar,

the Academic Vice-President, and one other Faculty

member on Senate whose responsibility will be to

see that an equitable and timely separation of

Archaeology Studies from P. S.A. is implemented".

D. Korbin referred to the current motion and to the previous

motion, and requested that his remarks be recorded. He

stated that in the current motion persons proposed were

inappropriate in that reference was made to the Dean of

Arts -- an ex-radical, to the Bursar -- an administrator,

to the Acting Academic Vice-President -- who was mobile,

and to one Senator faculty member. He considered the

motion just passed as non-intelligent and the current

motion a blatant one. The motion passed in part one by

Senate began the dismemberment of the P. S.A. Department

and it was not proposed to have some members from that group

which had made a non-intelligent decision complete the

separation. He considered thr rulings of the Chairman in

rejecting the amendments proposed for part one rather

disgraceful.

101

•

Amendment to the motion

was

moved by S. Wong, seconded

by C. Sperling,

"that there be added to the Committee two student

Senators and five lay members of Senate".

AMENDMENT FAILED

favour

12 opposed

4 abstained

Vote on the main motion was then undertaken.

NOTION CARRIED

15 in

favour

3 opposed

4 abstained

•

D. Korbin and S. Wong requested that their negative vote

be recorded.

Discussion ensued as to the nature of the Committee and

D. Sullivan pointed out that it was an Ad Hoc Committee of

Senate expected to report back to Senate. He commented further

that the purpose of the Committee was to oversee that a timely

and

standpoint

appropriate

it was

separation

implementa

was undertaken

tioncommittee

and

which

that

would

rom this

report its results back to Senate.

S. Wong argued that the motion was out of order, made reference

to section 46 (f) of the University Act and indicated that he

proposed to write to the Attorney General for a legal ruling.

Further discussion was undertaken.

Moved by K. Okuda, seconded by J. Walkicy,

"that Senate suspend its rules concerning nominating

and voting".

MOTION CARRIED

12 in favour

4 opposed

Nominations for the committee to elect one member were then

called. Nominations were received on behalf of K. Okuda,

C. Sperling and L. Boland.

Balloting was undertaken and K. Okuda was declared elected.

••.

S-14

2//

BUSINESS

(A)

ice

No papers

received

(B)

Query re Status of the Senate Ad. Hoc Comm

Practices

and

- Papers 5-199

. ,

S-200

ittee on Examination

Gradi

The papers were

noted.

Moved by R. Hacring,

seconded by W. Williams,

"that Senate

es tablish a standing

Committee on

Examination

CGomradimngs

ittee

and

act

ferr

ces

and that the

embership of the

to the Senate Nominating Committee"

Various members spoke for and against the motion.

gum

ade

tha

ntw

int

oduc

ovi

ese

ion

ppr

tha

oprsuc

for

coul

Col

ove

llit

uge

nge

to c

ect,

for

Senate,

that the work load for a standing

consjdera

toi1

mmittee

grvaealuat atnd

ion

thato tcol

the

and

houl

ovi

int

roduc

inf

tOion

ffic

oulfor

xpepr

ove

inlt

eoo

flt

ati

Reference was made to study

Conducte

by the Ad Hoc

COjt-t.

and the wide

disparity

which had then

pro and con, were made.

been round.

Further argu;ne-;

Vote on the motion was undertaken

NOTION CARRIED

11 in favour

9 Opposed

Moved by K. Okuda seconded by j. Hutchinson,

"tthahe t

naialtl e

grstaade

thaa t f'Cor

courses at the 100 and 200 level

Debate ensued with individuals

peaking for and against the proposal

Moved by L. Funt, seconded by

D'Aoust,

"that this open session of the meeting

minutes - at 11:40 P.M."

adjourn in ten

MOTION CARRIED

12 in

favour

2 Opposed

-14-

/ /b9

Debate returned to the motion of Okuda/Hutchjnsoji.

Moved by L. Boland, seconded by S. Rong,

"that the motion of Okuda/Hutchinson, be tabled".

NOTION CARRIED

15 in

favour

3 opposed

2 abstained

The date of next: meeting was established as March

1969.

The meeting of the Open Session adjourned at 11:40 P.M.

II. N. Evans

Secretary