MINUTES OF MEETING OF SENATE OF SiMON F[ASER UNIVERSITY

HELD MONDAY, JANUARY 6, 1969, FACULTY LOUNGE, 7:30 P.M.

OPEN SESSION

Present:

Strand, K.T.

Chairman

Boland, L.A.

Branca, A.E.

Burstein, A.R.

Collins, N.

Dampier, J.L.

D'Aoust, B.

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Funt, B.L.

Ilacring, R.R.

Harper, R.J.C.

Hutchinson, J.F.

Korbin, D.

MacKinnon, A.R.

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Frock, L.

Ricckhoff, K.

Sperling, G.V.

Shrum, C. N.

Stratton, S.

Sullivan, D.

Tuck, D.C.

Wa].kley, J.

Wong, S.

Williams, W. E.

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Evans, 11. M.

Smèdiey, J.

Absent: Baird, D.A.

Baker, R.J.

Ellis, A.J.

Gibson, E.M.

Hamilton, W .N.

Ilean, A.F.C,

Koerner, Mrs. Otto

Lett, Mrs. Sherwood

• McLean, C.H.

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Perry, G.N.

Vidaver, W.

o/': J)'i

Secretary

Recording' Secretary

Mrs. Lett expressed regrets that she was not able to attend.

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• . 1. APPROVAL OF AGENDA

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Attention was drawn to the new Agenda format which provides for report by

the Chairman of Senate, reports of Committees, and reports of Faculties.

The Chairman noted that the Agenda had been structured by him and the

Acting Academic Vice-President, and R. Hacring commented that he had noted

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that routine business of Senate seemed to be interrupted by motions from

the floor and that the intent of the new format was to ensure the handling

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of routine business but to still provide opportunity for Notices of Motion

.to be dealt with under a later item on the Agenda.

Comment was made by a number of members that items which had been submitted

through Notice of Notion or with Request for Inclusion on Agenda had not:

always been so included and clarification was requested. The Chairman

indicated that he would comment further on these matters when making his

.report later on the Agenda.

Question was raised as to whether or not Motions from the floor could he

accepted or whether Notice of Notion would be required. It was noted

that motions from the floor could indeed be entertained on pertinent

items under discussion and that such motions might be dealt with immediately

or that Senate might wish to defer a motion to a later point on the Agenda.

K. Rieckhoff observed that Senate had approved the order of business at its

meeting on April. 4, 1966.

Moved by K. Rieckhoff, seconded by L. Dampier,

"that the Agenda be approved".

MOTION CARRIED

2. APPROVAL OF MINUTES

(a) Minutes of Open Session December

].968 - continued through

S.Foulds had submitted written request that the minutes of December

page 8, line 23, be amended to read as follows

, '!D. Sullivan noted th1:

this

was

not a student cnmmttee but a Senate committee. Foulds agreed

that this was indeed not a student committee but insofar as Senate

had delegated the responsibility to the Simon Fraser Student Society

to find a student representative that the President of the Student's

Council was a bonafide student representative. In view of the fact

that Senate has formally recognized (Sept. -Oct., 1965) the President

of the Student Council as representative of the student body and

that under the Simon Fraser Student Society constitution it takes

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two weeks for an election to take place, Foulds said that he was

disappointed that the Dean slioiild qLestion the validity f Mr. walsh's

position in that he took

responsibility for this position in order to

exuedite the urgent business which Was before the Senate Admissions

and Standings Appeals Committee."

there

were no further changes the minutes were ruled approved with

amendment as noted.

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(h) Minutes of ¶pen Session

December. 9, 1968

Calendar

an.r,es

The uame of W Hamilton is to he included in the list of 0t110se

present.

D. Sullivan indicated the necessity of a change on page 10 of the

minutes, paragraph 6, in that the previous question had been put

but there was not indication of the results of the vote on the

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question. The Secretary was instructed to make the necessary

adjustments.

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As there were no further changes the minutes of December 9, 1968,

(Calendar meeting) with change as noted were declared approved.

BUSINESS ARISING FROH THE MINUTES

(a) From Minutes of December 2-9,

1968

B. D'AOUSt noted that further data on deferred grades was to be

provided and the Secretary indicated that a paper prepared by

D. Meyers would be made available to Senate at the next meeting.

(b) From Minutes of December

9, 1968

B. Punt drew attention to his Notice of Motion,

that in future

Senate adjourn on the day the Senate meeting commences", and the

Chairman indicated this would be considered at a later point in the'

Agenda.

REPORT BY THE CUAIRiN

(a) Interim Council Rcomm ndations, Paper S-184

The Chairman indicated that in compliance with the request of I. Poland,

Acting Chairmin.of Joint Faculty, he had forwarded items D

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inclusive of the Joint Faculty Referendum on the report of Interim

Council to the Senate Committee on the Method of Appointment, Tenure,

and Functions of Deans and Heads of Departments.

(b) EaSttlty

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In accordance with report made to Senate the Chairman convened a

meeting on Friday, December 20, 1,968, of the outgoing and incoming

members of Faculty Council in order that the incoming members would be

apprised of past policies of Faculty Council. The history of Faculty

Council attempts to formulate policy were reviewed and it was agreed,

(1) that a historical survey would be prepared, and

(2)

that the

first item before the incoming Faculty Council would be the preparation

of' a policy statement. No other action was then taken.

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The Chairman reported that the Appeals Coumiittee had requested that

name a Faculty Senator as an alternate on the colrLaittee as the

present structure would prevent operation of the Committee through

lack of

quorum if any one of the members were absent. lie reported

that the students had provided an alternate and in view of the

circumstances he had named L. Boland as an alternate Faculty Senator.

Noveçl by D. Sullivan, seconded by J. Walkley,

"that L. Boland be named, the Alternate Faculty Senator

for the Appeals Committee".

MOTION CARRIED

(d)

Senate Agenda Committee

The Chairman made reference to earlier comments, noted that working

conjunction with the- Academic Vice-President he had attempted to

move to a fixed Agenda and ' that the Academic Vice-President had

already commented on the intent to ensure that routine business of

Senate was disposed of as expeditiously as possible. The Chairman

further commented that the Agenda Committee procedure had not functio uc

as well as he had hoped and that in his view it was desirable that a

number of procedural questions b immediately reviewed and that some

committee of Senate go through the past records of Senate to identify

procedures and bring forward recommendations which would expedite

the business of Senate. lie suggested that the Senate Agenda Committee

Vor some other committee of Senate he assigned this task.

Discussion followed with concurrence that procedures required review,

general concurrence that the Agenda Committee operation was not fully

successful, and that steps be undertaken for a review of procedures

immediately.

Informal vote :as taken on the suggestion that the Senate Agenda

Committee be assigned the task and the suggestion was defeated.

Moved by' D. Sullivan, seconded by K. Rieckhoff,

"that Senate appoint a committee of three to review

the vatious procedures of Senate and bring forward

recommendations to Senate and include appropriate

codification of procedures".

MOTION CARRIED

Informal vote was then taken on the suggestion that the Committee be

appointed at the current meeting of Senate and the suggestion carried.

Moved by D. Sullivan, seconded by J. Walkley,

"that Senat:e suspend its rules on nominating and

election"

MOTION CARRIED

17 in favour

3 opposed

Nominations were declared open and the following were nominat: i:

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D. Sullivan, K. Rieckhoff, S. Wong, A. MacKinnon, L . nolaudi/'

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J. Walkicy, E. Gibson. Ballot vote was then under taken and

A. MacKinnon, K. Rieckhoff, D. Sullivan, were decl ared elected

with K. Rieckhoff to convene the first meeting of the Committee.

K. Rieckhoff stated that if any Senators wished to submit recommendations

for the Committee they should be made directly to him, in writing

with reasons.

K. Burstein stated that when approval of the current Agenda was

under discussion indication had been given that further comment

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would he made under Item 4 of the Agenda and he again wished to

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inquire

as to the function of the Senate Agenda Committee, with

reference to comments that had been made previously concerning

difficulty of gettin

items through the Agenda Committee on to the

Agenda. The Chairman responded that the function of the Agenda

Committee was to advise him on the preparation of the Agenda with

recommendations on items to be included on any given Agenda end

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that

he proposed to continue to have the Agenda Committee so advise

him. He noted that the standing procedures of Senate called for fte

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distribution of the Agenda and supporting papers to members of Senate

ten days in advance of the Senate meeting but that for a number of

reasons it had not been possible to enforce such procedures during

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the Fall Semester but that he intended to enforce these procedures

until new procedures might he brought forward by the Committee just

elected. K. Burstein requested that the Senate Agenda Committee

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publish its criteria for selecting papers and items for the Agenda

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that alternatively all. items submitted appear on the Agenda.

S. Wong suggested that the members of the Senate Agenda Ceranittec

would b willin

to prepare such a statement for the guidance of Scnae

members in submitting items for the Agenda.

J. Hutchinson re

uested further consideration of paper S-1$4 and tFi.

Joint Faculty Referendum on the report of Interim Council of Joint

Faculty noting that disposition had been made only of items DI -

DXII to a Senate Committee but that disposal, had not been undertaken

of other items.

Moved by J. Hutchinson, seconded by K. Burstein,

"that Senate proceed through paper S-184, disposing

of the items ad seriatim".

Considerable debate ensued and the Chairman was requested to give

assurance that disposal of the items to appropriate bodies ould be

undertaken within 45 hours. The Chairman indicated that he could not

give assurance of disposal within that time period.

Debate continued with disagreement as to whether the items could he

adequately considered and disposed of immediately.

Following l.eng-thy discussion the mover and seconder withdrew the

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motion on the understanding that the item would he considered later

the Agenda.

NOTION WiTHDRA-TN

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Question was raised

to wliet lc.L or not thi. e Would be

a ruc.L

Senate .

January

20, 1969,

andfollowing d3scuSsa.011 it was.

agreed that this item would be considered later in the Agenda.

REPORTS OF COIITTEFS

(a)

_qr,^^IuaLe Calendar

1Iaering reported that the Senate Committee on Graduate Studies

met

on December 19, 1968, and drew attention to paper S-189 with

supporting documents.

(i)

Moved by R. Macring, seconded by K. Rieckhoff,

"that:

Senate accept:--a change in terms of the

elected members of the Senate Committee on

Graduate Studies from one year

two years".

On this basis the elected, R. Rogow, N. Robinson and I.N.

Srivastava, would have terms of office extending to

September 30, 1970.

MOTION CARI ED

(ii)

Executive Committee of the Senate ConuiitLec on Graduat:e Studies:

attention was drawn to item 2 of pap-or S-189 concerning the

estahlishLmnt of an Executive Committee of the Senate

Committee

on Graduate Studies. This was presented for information only.

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Graduate Calendar (precis of major changes provided)

Attention was drawn

to paper S-ISO

with supporting documents.

Macring indicated that the department of Philosophy was

with-

drawing its submission on graduate studies. He made reference

also to changes in Physics courses at the graduate level commenting

changes in course numbering.

Moved by K. Fiaeri.ng, seconded by J. Hutchinson,

"that Senate approve the Graduate Calendar changes

noted, subject to any further

changes which may be

approved at a later meeting".

K. Okuda inquired concerning the graduate program in Mathematics

and L. Funt, Dean of Science, provided data..

MOTION CARRIED

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(b)

It was noted that election was required for .a number of Senate

Committees and the Senate Nominating Committee was prepared to

present nominations.

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Moved by D. Sullivan, seconded by K. Rieckhoff,

"that Senate suspend the rules concerning nominations

and election".

NOTION CARRIED

1.7 in favour

1 opposed

D. Korbin requested that his negative vote he recorded.

(i)

Senate LiyCommittce

The Nominating Committee put forth the names of S. Stratton

and S. Wong and as there were no further nominations S. Stratton

and S. Wong were declared elected to replace B. D'Aôust and

S. Foulds respectively.

(ii)

Senate Nominating Committee

The Nominating Committee put forth the names of K. Okuda

and K. Rieckhoff. The name of C. Sperling was added by nomination

from the floor.

Following balloting, K. Okuda was declared elected.

(iii)

Three members are required and the nominating committee. put

forth the names of C.L. Hamilton, C. Rheumer, L.H. Palmer,

J. Borden, A.G. Sherwood, N. McLaren. The names of N. Bentson,

J. Zaslove, and J. Mills were added from the floor.

Following balloting J. Borden, C.L. Hamilton, and L. Hunt Palmer

were declared elected.

Attention was drawn to Paper S-188 submitted on behalf of the Senate

Committee on Undergraduate Admissions and Standings.

Discussion was undertaken on Item 1 and S. Wong questioned the item

on his understanding that a student is permitted to use the provisions

of the Calendar which is to his greatest advantage and the Registrar

was asked to comment. .11. Evans indicated that there were two aspects

of the problem and that in terms of fulfilling requirement for

graduation the student is permitted to have the benefit of the Calendar

regulations which are to his advantage but in terms of decisions on

admissions the policy which is followed by the Committee is that

. applicable at the time of admission. U. Williams corrueritcd that the

Appeals Committee follows the same practice as student admitted some

semesters ago usually were undet less stringent admission requirements

and this was advantageous and more logical. Dicussion continued with

a number of members speaking in support of Item I

sorie speakiig

against.

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Comment was made that. the Appczlls Committee does not make policies

but that its function is to ensure that existing r1.ici.es

were properly

and equitably applied. A number of members supported this view but

some were opposed. Discussion continued with some consideration of

Item 2 and continued debate on Item 1.

Moved by D. Tuck, secondccl by K. Okuda,

"that paper S-188 be tabled".

NOTION CARRIED

15 in favour

5 against

Further discussion followed.

Moved by R. Harper, seconded by K. Burstein,

"that paper S-188 he referred back to the Senate Committee

on Undergraduate Admissions and Standings and that that

Committee and the Appeals Committee meet and review the

paper with any necessary revisions for resubmission to

Senate"

NOTION CARRIED

S6. REPORTS OF FACULTIES

(a) Undergraduate Calendar

(i)

(a)

Attention was drawn to paper S-186.

Moved by D. Sullivan, seconded by K. Okuda,

"that paper S-186 be accepted and imp l.emented".

Debate was undertaken and G. Sperling requested that his

question be recorded as to when the referendum was taken,

whether or not the matter was brought up at a Faculty of Arts

meeting, and whether it went through the Faculty of Arts.

Further debate was undertaken and the questions were ruled

out of order. The ruling of the Chair was challenged. Vote

on the ruling was undertaken and the Chair

was

upheld.

Vote on the main motion was then undertaken.

MAIN MOTION CA1ZRIE1)

C. Sperling requested that his negative vote be recorded.

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It was noted that the limitation of course load on lion

3's

students had been included in the Calendar changes for 1969/70

but that the

current approval would introduce the limitation

on course load effective with the Spring Semester 1969 and all

following semesters.

(b) The Dean of the Faculty of Arts reported on a number of items

which had been considered at the Calendar meeting on December 9,

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1968. In Economics and Commerce a review of courses with

inter-relationship in Mathematics courses was being undertaken.

English 300 was renumbered to become English

250-3 and with

expectation that it would be. offered in the Fall Semester, 69-3.

Further consideration was being undertaken by the Department of

Psychology; the Department of Modern Languages was completely

reviewing its programs with expectation of a submission by

February 1, 1969.

(ii)

Education - no further report was submitted.

(iii)

Science - R. Flooring drew attention to paper S-1.85 concerning

Mathematics undergraduate calendar submissions and comuentcd

that there was minimum expansion in the program except: in the

area of pure mathematics at the 400 level. L. Punt,

P0011

Science, expressed the belief that the programs as outlined

were fully justified. D. Sullivan referred to the minutes of

December 9, 1968, and noted that documentation was to be pro'ided.

L. Punt ,

referred to documentation which had been prepared within

the Faculty of Science and Mathematics Department for releas

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to Senate but the document:ation had not reached Senate members.

Debate continued.

Moved by D. Tuck, seconded by J. Walkicy,

"that the Mathematics Undergraduate Calendar

submission be approved".

D. Sullivan requested .

that the supporting papers to which L.

FTJnL

had made reference become a part of the submission and be

distributed to Senate.

NOTION CARRIED

OTHER EUST.NESS

(a) Notices of Motion received from individual,s

Opportunity was given for Notices of Notion to be presented. A Notice

of Motion from K. Ricckhoff, D. Tuck, was wi.thclrawd without presentatio:1

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to the membership.

A Notice of Motion which had been presented earlier at Senate by

K. Burstein was distributed.

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Moved by K. Burstein, Seconded by J. Waikicy,

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"that Senate establish a Conatittec to make recommendations

on a procedure. for the approval of regulations and

policies having unversLy-wide application, with special

attention to the relative roles, in this procedure, of

Senate and Joini: Faculty".

Debate was undertaken.

Moved by S. Hong, seconded by N. Williams,

"that this matter be postponed until a paper is prepared

by the mover".

Further debate was undertaken and it was noted that the Committee

elected to consider Senate Procedures could

give

consideration to

this matter. K. Burstein and J. Walkley withdrew the motion.

MOTION WIT1IDA11N

(b) jL

te of Next Meeting

Consideration was given the date of the next meeting and D. Sullivan

indicated that following earlier

discussions

it had been artScipate.d

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a meeting would be held on January 20, 1969. A number of graduands

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the Faculty of Arts whose records ha not been presented because

of technical difficulties required approval of Senate. Consideration

was given methods whereby these cases could be considered by Senate

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without formal meeting and it was agreed that the names of

individuals, together with the degree for which recoamendat

ion was

being made by the Faculty of Arts would he circulated to members of

Senate by mail for approval, following the usual checking in the

Office of the Registrar, and the results later formally reported to

Senate.

Moved by C. Sperling, seconded by R. Harper,

"that the next regular meeting of Seiiate be held on

Monday, February 3."

NOTION CARRIED

(c)Other Items

(i) Referendum of Joint Faculty - Interim Council Report of Joint

Moved by J. Hutchinson, seconded by L. Boland,

"that Senate dispose of paper S-184 as follows: -

Items A-3, A-C, be refcrrcd for comment to the

Committee on Student Representation on Senate;

Item A--7 be referred for comment to the Committee

on Procedures;

Items A-2, A-5, B-i, C-1 - C-7 inclusive he

referred to t:he Ad Hoc: Committee on Senate Board

Working Rein (: ion s''

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Debate was unucr taken.

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Motion was made by 1). Korbin, secondc1 by S. Wong, that

the

Cmmit:

should take illtc) consideration the Student

Implementation Report but it was noted that the report had

not yet: been accepted by the St:udcnt Society and the

suggestion was ruled out of order.

Debate continued wfth members speaking for and against the

motion.

Vote was then undertaken.

MOTION CARRIED

17 in favour

3 opposed

(ii)Joint Senate Board Working,Re

It was noted that a number of members of the Committee were

off campus and it was agreed that replacements would be required

The three members of the Board on the Committee are A. Eyre,

A. Hean and R. Lester; the three nierahers of Senate were N. Ba•ytrer.

Baker and L. Funt:. Replacements for N. }3awtree and K. Baker

were redluired.

Moved by K. Rieckhoff, seconded by D. Sullivan,

"that Senate suspend its rules on nominations and

elections".

NOTION CARR1

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Nominations from the floor were received on behalf of the

following: R. Haering, J. Walkley, R. Harper, C. Sperling,

Wong, L. Boland, E. Gibson, J. Hutchinson. Following

balloting R. Haering and J. Hutchinson were declared elected.

L. Funt continues to sit on the Committee from Senate.

S. Wong wished to draw the attention of the Chairman and the

Registrar to the necessity of arranging for election of Chancellor,

the election to fill the term of office of S. Foul.ds who had

resigned, and referred to reports concerning actions being

undertaken to attempt to continue with placement of a telescope

on Mount Kobnu.

The Chairman indicated that arrangements for calling of nominations

and for election of Chancellor were in hand and that he would

write a letter to Dean Okulitch

concerning

the telescope.

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H. Evans indicated that in terms of the election for replacement

of S. Foulds that a nominating period of approximately 15 days

would be provided, and a voting period of approximately 15 days.

He further indicated that advertisement would appear in The Peal:

and notices would be posted on campus. He requested approval of

Senate for those procedures and Senate so approved

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concurrence of R. Walsh, President of the Student Society.

(ci) Confidential Mat:tcrs

Recess was commenced at 1.1:00 P.M. prior to entering Closed Session.

H. N. Evans

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Secretary