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DRAFT UNTIL APPROVED BY SENATE
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MINUTES OF MEETING OF SENATE OF SIMON FRASER UNIVERSITY HELD
MONDAY, DECEMBER 2, 1968, IN THE FACULTY LOUNGE AT 7:30 P.M.
OPEN SESSION
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Present:
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Strand, K.T.
Baird, D.A.
Baker, R.J.
Boland, L.A.
Burstein, K.R.
Dampier, J.L.
D'Aoust, B.
Foulds, J.S.
Funt, B.L.
Gibson, E.M.
Haering, R.
Hamilton, W.M.
Harper, R.J.C.
Hean, A.F.C.
Hutchinson, J.F.
Korbin, D.
MacKinnon, A.R.
McLean, C.H.
Okuda, K.
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Rieckhoff, K.E.
Sperling, G.B.
Shrum, G.M.
Stratton, S.T.
Sullivan, D.H.
Tuck, D.G.
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Walkley, J.
Williams, W.E.
Wong, S.
Evans, H.M.
Meyers, D.A.
Roberts, D.
Smedley, J.
Mackie, M.
Absent:
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Branca, A.E.
Collins, M.
Ellis, A.J.
Koerner, Mrs. Otto
Lett, Mrs. Sherwood
Perry, C.N.
Prock, Mrs. L.
Chairman
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Secretary ? -
Recording Secretary
Assistant Registrar (Admissions)
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1.
APPROVAL OF AGENDA
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The meeting came to order at 7:40 p.m. and it was suggested by G. Sperling
that items 6(C) and 6(D) become items 6(A) and 6(B).
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S.
Wong suggested that
6(A), 6(B), 6(C), 6(D) and 5(A) were interrelated and that they should be
considered together. On understanding from the Chairman that at that point
Senate would go into committee of the whole or informal discussion and that
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a number of items would be considered, decision on the agenda was made.
Moved by W. Vidaver, seconded by A. MacKinnon,
"that the Agenda be approved following the principles suggested"
MOTION CARRIED
W. Williams indicated that in view of the large audience and the difficulty
of hearing microphones be utilized. G. Sperling requested that the
Chairman rule, and the Chairman ruled that two or three microphones
be obtained. Debate ensued and R. Baker challenged the ruling of the Chair.
Vote was taken on the ruling with thirteen in favour of the Chair, ten opposed and six
abstaining. The ruling of the Chair was upheld, and arrangements to install
microphones were undertaken on the understanding that they likely could not be
available for some time.
2.
APPROVAL OF MINUTES OF OPEN SESSION OF NOVEMBER 12, 1968
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B. D'Aoust referred to page 8 of the Minutes at the top of the page and
indicated that he had requested that his -vote against the motion be
recorded, whereas the Minutes indicated that his vote had been in favour
of the motion. It was agreed that the necessary change be made.
The Minutes were ruled approved, subject to the change noted.
3.
BUSINESS ARISING FROM THE MINUTES OF NOVEfflER
S 12, 1968
(A) Requirements for graduation and the calculation of the Grade Point
Average for Honours and Honours First Class
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Paper S177A. The
secretary was requested to speak to Paper S177A, and following
discussion it was agreed that the interpretations being followed
in the Registrar's office in respect of calculating averages for
graduation for Honours Degree standing and for First Class Honours
Degree standingwere correct, and..in keeping with Senate regu1ations
and policy. Concurrence was given on the motions passed at the Senate
meeting of October 7th, items 1(A) and (B) of Paper S177A, with the
understanding that only courses required for the General Degree, or for the
}lonours Degree, or for the Honours First Class Degree would be considered,
and that gradings of 'N' and 'F' would not be utilized in calculating the
average. Average would be based on courses passed, and in those instances
in which a higher grading pertained, the higher grading would be utilized,
(subject always to completion of the specific major courses, honours
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courses, and electives needed to fulfil degree requirements).
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Moved by D. ?
Sullivan, seconded by G. Sperling,
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that the working mechanism described in Paper S177A for cal-
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culating the average for graduation purposes be applied for
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the First Class Honours Degree, for the Honours Degree,
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and. for the General Degree, but
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that a student's cumulative Grade Point Average be specifically
used in the determination of average for internal scholar-
ship and bursary purposes."
It
was noted that in calculating the average for graduation purposes grad-
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'N' and 'F' would not be included, but that only passing gradings
would be included, with the highest passing grading in a particular course
being utilized (subject always to completion of the minimum requirements
for the degree in terms of majors, electives or honours requirements),
but that for internal scholarship and bursary purposes the accumulative
Grade Point Average would be utilized which would include gradings of
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and all work undertaken.
D. Sullivan indicated that the intent of his motion was to provide also
for persons working on a General Degree to have opportunity to have
his graduation average calculated either on the 120 semester hours needed
for the degree, or alternatively on the 60 hours of work undertaken in
the final two years, including the normal 45 semester hours of work at
the upper division level.
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Debate continued with individuals speaking for and against the motion.
Amendment was moved by W. Williams, seconded by C. Sperling,
"that no student be permitted to graduate with a Grade Point Average
of less than 2.0 in the courses comprising his
major
studies."
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Debate followed with strong opinions being voiced for and against the
amendment. ? • ?
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The secretary indicated that under present arrangements it would not be
possible to produce data processing material which could indicate the
average based on subjects utilized for a major., but...hat this should not
prejudice the decision made by Senate. Calculation of such average would
have to remain with individual departments and faculty. -
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Extended debate was undertaken.
Moved by L. Boland, seconded by S. Wong,
"that this matter be postponed until the next meeting of the Senate."
MOTION TO POSTPONE DEFEATED
3 in favour
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19 opposed
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Further debate was undertaken with some disagreement.
Vote on the main motion as amended was then undertaken.
MAIN MOTION AS AMENDED CARRIED
20 in favour
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.2 opposed
5 abstained
For consolidation and convenience purposes the substance of these motions
is summarized below.
(A) . "that(l) for the First Class Honours Degree a Grade Point
Average of 3.5 be required, and that the 3.5 .GradeYoint
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. Average be calculated from-the cumulative Grade Point-.Average
based on the entire 132 semester hours re4uired for the
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degree, or on the 60 semester hours of 300 and 400 level
courses included in the degree requirements, whichever is the
higher grade point, and
(2) that the same procedure be followed for calculating the
cumulative Grade Point Average of 3.0 required for an Honours
Degree as pertains in calculating the 3.5 Grade Point Average
for the First Class Honours Degree.
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(B) "that for the General Degree the Grade Point Average of 2.0
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be required based on the entire 120 semester hours required
for the degree, or on the 60 semester hours of the final
two years of work. including the normal 45 setrster hours
of work in upper division courses, whichever is the higher
grade point and
(C)
"that no student be permitted to graduate with a Grade Point
Average of less than 2.0 in the courses comprising the major
studies.
(D)
"that the cumulative Grade Point Average be utilized for
determining internal scholarships and bursaries.
"Under these conditions a student would be permitted to fulfil
General degree requirements, or Honours Degree requirements,
or First Class Honours Degree requirements by completing the
minimum major studies, or honours studies, with necessary
electives, utilizing only the passing grades in such courses,
with the highest passing grade being utilized for any individual
course, thereby excluding grades of 'N' and 'F' in such calcu-
lation; but that for internal scholarship and bursary .calcula-
tions the cumulative Grade Point Average would be utilized
which would include grades of 'N' and 'F' and all work taken."
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and it was noted that at the recent meeting of the Senate it had been
agreed that a student could utilize the benefit of former regulations
or of the new regulations, whichever led to'-
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the student's advantage.
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Thesecretary indicated that under current Senate and calendar require-
ments a student was permitted to complete graduation requirements
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under the terms of the calendar under which he registered, for a period
of five years thereafter. He explained further that under current
regulations if a student declared or changed his major, the regulations
then pertaining would be those which would apply, subject to.a further
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five
year period after the time of declaration or change. It was further
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understood that the current regulations would become effective immed-
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iately subject to the general regulations as described.
(B)
DEFERRED GRADES - PAPER S177B
The secretary was requested to comment and
indicated
that the
paper had been prepared in response to questions raised by
B. D'Aoust. Some additional questions were raised, and following
discussion it was agreed that additional data be prepared through
a paper to be presented at the next meeting of the Senatë.
(C)
OTHER ITEMS ARISING FROM THE MINUTES
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(1)
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question was raised concerning the notice of motion by
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K Burstein on page 3 of the minutes of November 12th.
The Chairman indicated that it would be up to the Senate Agenda
Committee to consider the matter and whether or not it should
indeed appear on an agenda, and if it so appears it could
then be considered.
(ii) A
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question was raised-concerning therecommendations which may
have been made in terms of search for a President. The
Chairman indicated that a further meeting of the Board would
be considering the report which had been presented at the
November 21st meeting but had not been acted upon.
(iii) A
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question was raised pertaining to the Perry Committee,
and the Chairman indicated that he had met with the Perry
- Committee for a period in excess of an .hour, and that he
had requested that additional hearings be held, but that-no -
further specific response had been received, and that he would
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-4. APPROVAL OF MINUTES OF OPEN SESSION OF NOVEMBER 20, 1968
(1) .
S. Wong referred to page 6, third to last line, requesting
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correctiont o read "University, and stated that certain students
who had been required to withdraw and who were asking to apply
for re-admission had been informed that it would be easier for
a student to be admitted in the summer semester".
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(ii) R. Baker indicated that he had been in attendance and wished?
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it
so recorded.
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The Chairman ruled the minutes approved as corrected.
5. BUSINESS ARISING FROM THE MINUTES OF NOVEMBER 20, 1968
S. Foulds rose on a point of privilege.
Moved by S. Foulds, seconded by K. Rieckhoff,
"that Mr. Korbin, in view of his behaviour at the meeting of
November 20, 1968, make formal apology to Senate."
Various members spoke for and against the motion, with references
to the previous meeting. The Chairman was requested to rule the
motion out-of--order, but indicated that the substance of-.debate
was important. He referred to the matter of openness of Senate meetings,
the difficulty of conducting business in the presence of large numbers
of people, to the similar large numbers of people at the present meeting,
who were relatively quiet and attentive, and that he considered the
debate should continue. D. Korbin indicated that he could not apologize
to a body which he considered was refusing to rectify grievances, and
that he considered student problems more important than the sensitivity
of Senate.
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Serious debate continued. R. Baker spoke at length, referring to
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his
previous stand on similar motions, and expressed the view that
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the concern of Senate had been adequately expressed.
Moved by R. Baker, seconded by A. MacKinnon,
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MOTION TO TABLE CARRIED
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14
in favour •
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5 opposed ?
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8 abstained ?
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Microphones which had been requested were now available, and
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a recess
was declared, extending from 9:25 p.m. to 9:45 p.m., with installation
of three microph'ones.
Moved by S. Wong, seconded by L. Boland,
"that Senate consider informally agenda items 5(A), 5(B),
6(A), 6(B), 6(C), 6(D), 6(E)".
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The Chairman indicated that in order that this could be structured
adequately, Senate might consider firstly the admissions policies?
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consisting of freedom of transfer and the committees suggested,
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then consider appeals, consider financing, consider the question
of openness of files, and that it then consider the Review Committee.
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Extensive informal discussion was undertaken. S. Wong and L. Boland
referred to Paper S179, items 1 and 3 on page 1; E. Gibson referred
to Paper S181, items 1 to 10 inclusive, S. Wong spoke to Paper S179,
item 2, page 1, and to Paper S179, items 1, 2 and 3 on pages 1 and 2.
R.
Baker raised questions concerning SACU and College Entrance Board
tests asking for specific data. Other members spoke on these aspects
with pros and cons and considerable questioning. K. Rieckhoff spoke
at length in opposition to a number of suggestions. Comments were
made concerning the Academic Board and R. Baker, a member of the Board,
spoke at length. Most Senate members commented on a number of items
raised. E. Gibson spoke to Paper S180 and to Paper
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S182 and others
commented.
Notice of motion was given by D. Korbin "that the R.C.M.P. not be
allowed in the files of this university without the express permission
of the students".
Further informal discussion on the various items was undertaken.
Moved by K. Burstein, seconded by D. Tuck,
"that Senate move out of informal session"
MOTION CARRIED
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Moved by K. Burstein, seconded by D. Tuck,
"that Senate refer the papers which had been under discussion
to the appropriate Senate Committees, (6(B), 6(C), 6(D), 6(E))1
and that Senate move on to papers S178A, B, C."
Debate was undertaken with individuals speaking for and against the
motion with disagreement.
MOTION DEFEATED
12 in
favour
16 opposed
S.
Wong requested that his vote in opposition be recorded.
Debate continued.
Moved by W. Williams, seconded by R. Flaering,
"that Senate consider items 5(A), 5(B), 6(A), etc. in that
order".
MOTION CARRIED
19 in
favour
J. Walkley, member of the Appeals Committee, reported that the
. Committee had met and that R. Walsh temporarily was acting as the
Student Representative, and also as Chairman. Reference was made
to paper S178(A), (B), (C).
Reference was made to page 12 of the minutes of November 20, 1968,
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and to paper S178(C) concerning individuals who might be heard
by the Senate Appeal Committee at the request of anapplicant.
Questions were raised pertaining to paper S178(A) in terms of the
intent of item 1 and item 3.
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Discussion was held on paper S178(A) (1) appeal in the first
instance to the Senate Committee and Undergraduate Admissions
and Standings, and to item 3 "the full committee shall constitute
a quorum".
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Explanation was provided by J. Walkiey and J.Hutchinson, members
of the Appeal Committee. It was noted that the intent of these
recommendations was to ensure that in those instances where a
ruling had been made by the Registrar's office with appeal being
made by an applicantwhere the case had not been considered by
the Senate Committee
on
Undergraduate Admissions and Standings
that the matter would first be referred to that committee for
consideration. Further appeal, if necessary, would then go to
the Appeal Committee. In those instances where a case had already
been reviewed by the Senate Committee on Undergraduate Admissions
and Standings, the appeal would go directly to the Appeal Committee.
Following discussion
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the procedure was accepted.
D. Sullivan raised questions concerning the temporary student
member, and S. Foulds indicated that the President of the Student'
Society is an ex-officio member on all student committees. D. Sullivan
noted that this was not a student committee but a Senate committee.
Further questions were raised on paper S17C in
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terms of individuals
who might be heard by the Appeal Committee at the request of the
applicant.
B. D'Aoust suggested that demand that a quorum be the full committee
could lead to difficulties in the case of illness or for similar
reasons.
Moved by J. Walkley, seconded by R. Harper,,
"that Senate accept the recommendations of the Appeal
Committee to extend the individuals who could assist
an applicant in the appeal by adding the words 'and/or
any other person that the applicant deems relevant
to his appeal' ".
Moved by
D.
Korbin, seconded by K. Burstein,
"that this matter be tabled".
MOTION
TO TABLE DEFEATED
Vote on the main motion was undertaken.
MOTION CARRIED
21 in favour
2 opposed
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Moved b y D. Sullivan. seconded b
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K. Burstein.
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"that item no. 2 o page 11 of the minutes of
the
meeting
of November 20, 1968 be rescinded."
Debate was undertaken.
-MOTION CARRIED
19 in favour
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opposed
Moved by D. Sullivan, seconded by L. Boland,
"that item no. 2
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ori page 11 of the minutes of the meeting
of November 20, 1968 be changed to read 'two faculty
Senators to be named by Senate and two students to be determined
by the Student Society' ".
MOTION CARRIED
21 in .favour
3
opposed
The Chairman ruled that the two Faculty Senators who
had been
elected at the November 20th meeting of the Senate would continue
to be members of the Appeals Committee.
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Moved by J. Hutchinson, seconded by D. Sullivan,
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...."that Senate accept, in principl- the recommendations of
this Committee, Papers S-178 (a), (b) and (c).
NOTION CARRIED
Notice of motion was given by D. Korbin "that Senate request the
Attorney General's office to enter a stay of proceedings against
the 114 students arrested during the occupation".
Moved by J. Hutchison, seconded by D. Sullivan,
"that Senate accept in principle the recommendation that the
full Appeal Committee constitute a quorum".
MOTION CARRIED ?
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22 in favour
2 opposed
Moved by J. Hutchison, seconded by W. Williams,
"that Senate accept in principle the wording of paper S178C
adding 'and/or any other person the applicant deems relevant
to his appeal' ".
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MOTION CARRIED
20 in favour
2 opposed
1 abstained
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Ple. or
Discussion was undertaken on item 5(B) to the effect that Senate name
one member of Faculty to study the matter of admissions and standings.
Moved by R. Haering, seconded by K. Burstein,
"that Senate instruct the Nominating Committee to come forward
with names and that Senate consider them at the next meeting".
MOTION CARRIED
19 in
favour
1 opposed
Moved by L. Boland, seconded by E. Gibson,
"that Senate adopt the motion as outlined in paper S179,
pages 1 and 2, items 1, 2 and 3 pertaining to the Senate
Undergraduate Admissions and Standings Committee".
Moved by K. Burstein, seconded by J. Walkley,
"that a date be set for completion of the open agenda and
that the open session be now adjourned".
Questions were raised concerning the appropriateness of the motion.
The Chairman ruled that this was a privileged motion and should be
now considered, with the date to be December 9th.
E. Gibson challenged the ruling of the Chair, and vote was taken
with 17 in favour of the Chair and 7 opposed.
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Debate '
/as undertaken. D. Korbin indicated he considered it essential
that his notice of motion pertaining to introduction of a stay of
proceedings be considered before adjournment. A number of members
spoke for and against the motion to adjourn the open session.
Moved by R. Baker, seconded by K. Rieckhoff,
"that the previous question now be put".
MOTION CARRIED
19 in favour
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Vote was then taken on the motion to adjourn the open session to the
December 9th meeting.
MAIN MOTION TO ADJOURN THE
OPEN SESSION CARRIED
15 in favour
9 opposed
The open session adjourned at 1.45 a.m. to December 9th.
H.M. Evans
Secretary