•d

DRAFT UNTIL APPROVED BY SENATE

1^1

?

MINUTES OF MEETING OF SENATE OF SIMON FRASER UNIVERSITY HELD

MONDAY, DECEMBER 2, 1968, IN THE FACULTY LOUNGE AT 7:30 P.M. 

OPEN SESSION 

..

0

Present: 

?

Strand, K.T. 

Baird, D.A. 

Baker, R.J. 

Boland, L.A. 

Burstein, K.R. 

Dampier, J.L. 

D'Aoust, B. 

Foulds, J.S. 

Funt, B.L. 

Gibson, E.M. 

Haering, R. 

Hamilton, W.M. 

Harper, R.J.C. 

Hean, A.F.C. 

Hutchinson, J.F. 

Korbin, D. 

MacKinnon, A.R. 

McLean, C.H. 

Okuda, K. 

• ? 

Rieckhoff, K.E. 

Sperling, G.B. 

Shrum, G.M. 

Stratton, S.T. 

Sullivan, D.H. 

Tuck, D.G. 

• ? Vidaver, W. 

Walkley, J. 

Williams, W.E. 

Wong, S. 

Evans, H.M. 

Meyers, D.A. 

Roberts, D. 

Smedley, J. 

Mackie, M. 

Absent: 

?

Branca, A.E. 

Collins, M. 

Ellis, A.J. 

Koerner, Mrs. Otto 

Lett, Mrs. Sherwood 

Perry, C.N. 

Prock, Mrs. L. 

Chairman 

'

Secretary ? -

Recording Secretary 

Assistant Registrar (Admissions) 

- 2 -• 

1.

APPROVAL OF AGENDA 

?

. ?

The meeting came to order at 7:40 p.m. and it was suggested by G. Sperling 

that items 6(C) and 6(D) become items 6(A) and 6(B). 

?

S.

Wong suggested that 

6(A), 6(B), 6(C), 6(D) and 5(A) were interrelated and that they should be 

considered together. On understanding from the Chairman that at that point 

Senate would go into committee of the whole or informal discussion and that 

•

?

a number of items would be considered, decision on the agenda was made. 

Moved by W. Vidaver, seconded by A. MacKinnon, 

"that the Agenda be approved following the principles suggested" 

MOTION CARRIED 

W. Williams indicated that in view of the large audience and the difficulty 

of hearing microphones be utilized. G. Sperling requested that the 

Chairman rule, and the Chairman ruled that two or three microphones 

be obtained. Debate ensued and R. Baker challenged the ruling of the Chair. 

Vote was taken on the ruling with thirteen in favour of the Chair, ten opposed and six 

abstaining. The ruling of the Chair was upheld, and arrangements to install 

microphones were undertaken on the understanding that they likely could not be 

available for some time. 

2.

APPROVAL OF MINUTES OF OPEN SESSION OF NOVEMBER 12, 1968 

. ?

B. D'Aoust referred to page 8 of the Minutes at the top of the page and 

indicated that he had requested that his -vote against the motion be 

recorded, whereas the Minutes indicated that his vote had been in favour 

of the motion. It was agreed that the necessary change be made. 

The Minutes were ruled approved, subject to the change noted. 

3.

BUSINESS ARISING FROM THE MINUTES OF NOVEfflER 

S 12, 1968 

(A) Requirements for graduation and the calculation of the Grade Point 

Average for Honours and Honours First Class 

?

Paper S177A. The 

secretary was requested to speak to Paper S177A, and following 

discussion it was agreed that the interpretations being followed 

in the Registrar's office in respect of calculating averages for 

graduation for Honours Degree standing and for First Class Honours 

Degree standingwere correct, and..in keeping with Senate regu1ations 

and policy. Concurrence was given on the motions passed at the Senate 

meeting of October 7th, items 1(A) and (B) of Paper S177A, with the 

understanding that only courses required for the General Degree, or for the 

}lonours Degree, or for the Honours First Class Degree would be considered, 

and that gradings of 'N' and 'F' would not be utilized in calculating the 

average. Average would be based on courses passed, and in those instances 

in which a higher grading pertained, the higher grading would be utilized, 

(subject always to completion of the specific major courses, honours 

courses, and electives needed to fulfil degree requirements). 

- ?

-

Moved by D. ? 

Sullivan, seconded by G. Sperling, 

• ? 

"(1) ? 

that the working mechanism described in Paper S177A for cal- 

• ? 

culating the average for graduation purposes be applied for 

• ? 

the First Class Honours Degree, for the Honours Degree, 

• ? 

and. for the General Degree, but 

• ? 

(2) ? 

that a student's cumulative Grade Point Average be specifically 

used in the determination of average for internal scholar- 

ship and bursary purposes." 

It

was noted that in calculating the average for graduation purposes grad- 

ings of ? 

'N' and 'F' would not be included, but that only passing gradings 

would be included, with the highest passing grading in a particular course 

being utilized (subject always to completion of the minimum requirements 

for the degree in terms of majors, electives or honours requirements), 

but that for internal scholarship and bursary purposes the accumulative 

Grade Point Average would be utilized which would include gradings of 

'N' and ? 

'F' ? 

and all work undertaken. 

D. Sullivan indicated that the intent of his motion was to provide also 

for persons working on a General Degree to have opportunity to have 

his graduation average calculated either on the 120 semester hours needed 

for the degree, or alternatively on the 60 hours of work undertaken in 

the final two years, including the normal 45 semester hours of work at 

the upper division level. 

.

?

Debate continued with individuals speaking for and against the motion. 

Amendment was moved by W. Williams, seconded by C. Sperling, 

"that no student be permitted to graduate with a Grade Point Average 

of less than 2.0 in the courses comprising his 

major 

studies." 

V -

Debate followed with strong opinions being voiced for and against the 

amendment. ? • ? 

. ?

. ?

-

?

• ? 

.

• ? 

The secretary indicated that under present arrangements it would not be 

possible to produce data processing material which could indicate the 

average based on subjects utilized for a major., but...hat this should not 

prejudice the decision made by Senate. Calculation of such average would 

have to remain with individual departments and faculty. - 

• ? 

Extended debate was undertaken. 

Moved by L. Boland, seconded by S. Wong, 

"that this matter be postponed until the next meeting of the Senate." 

MOTION TO POSTPONE DEFEATED 

3 in favour 

19 opposed 

7

-4- ?

A2.)

Further debate was undertaken with some disagreement. 

Vote on the main motion as amended was then undertaken. 

MAIN MOTION AS AMENDED CARRIED 

20 in favour 

-

.2 opposed 

5 abstained 

For consolidation and convenience purposes the substance of these motions 

is summarized below. 

(A) . "that(l) for the First Class Honours Degree a Grade Point 

Average of 3.5 be required, and that the 3.5 .GradeYoint 

- . ? 

. Average be calculated from-the cumulative Grade Point-.Average 

based on the entire 132 semester hours re4uired for the 

• ? 

.

?

degree, or on the 60 semester hours of 300 and 400 level 

courses included in the degree requirements, whichever is the 

higher grade point, and 

(2) that the same procedure be followed for calculating the 

cumulative Grade Point Average of 3.0 required for an Honours 

Degree as pertains in calculating the 3.5 Grade Point Average 

for the First Class Honours Degree. 

• ? 

(B) "that for the General Degree the Grade Point Average of 2.0 

•

.

be required based on the entire 120 semester hours required 

for the degree, or on the 60 semester hours of the final 

two years of work. including the normal 45 setrster hours 

of work in upper division courses, whichever is the higher 

grade point and 

(C)

"that no student be permitted to graduate with a Grade Point 

Average of less than 2.0 in the courses comprising the major 

studies. 

(D)

"that the cumulative Grade Point Average be utilized for 

determining internal scholarships and bursaries. 

"Under these conditions a student would be permitted to fulfil 

General degree requirements, or Honours Degree requirements, 

or First Class Honours Degree requirements by completing the 

minimum major studies, or honours studies, with necessary 

electives, utilizing only the passing grades in such courses, 

with the highest passing grade being utilized for any individual 

course, thereby excluding grades of 'N' and 'F' in such calcu- 

lation; but that for internal scholarship and bursary .calcula- 

tions the cumulative Grade Point Average would be utilized 

which would include grades of 'N' and 'F' and all work taken." 

• ?

' £4(•

7

&O /(t --

V ?

I 4e4L-

5

• ? The question was raised as to the effective date of the regulations   

Q/

and it was noted that at the recent meeting of the Senate it had been 

agreed that a student could utilize the benefit of former regulations 

or of the new regulations, whichever led to'- 

'

the student's advantage. 

•

S ?

Thesecretary indicated that under current Senate and calendar require- 

ments a student was permitted to complete graduation requirements 

•

?

under the terms of the calendar under which he registered, for a period 

of five years thereafter. He explained further that under current 

regulations if a student declared or changed his major, the regulations 

then pertaining would be those which would apply, subject to.a further 

• ? 

five 

year period after the time of declaration or change. It was further 

-

?

understood that the current regulations would become effective immed- 

?

iately subject to the general regulations as described. 

(B)

DEFERRED GRADES - PAPER S177B 

The secretary was requested to comment and 

indicated 

that the 

paper had been prepared in response to questions raised by 

B. D'Aoust. Some additional questions were raised, and following 

discussion it was agreed that additional data be prepared through 

a paper to be presented at the next meeting of the Senatë. 

(C)

OTHER ITEMS ARISING FROM THE MINUTES 

?

(1)

A ?

question was raised concerning the notice of motion by 

• ? 

K Burstein on page 3 of the minutes of November 12th. 

The Chairman indicated that it would be up to the Senate Agenda 

Committee to consider the matter and whether or not it should 

indeed appear on an agenda, and if it so appears it could 

then be considered. 

(ii) A 

?

question was raised-concerning therecommendations which may 

have been made in terms of search for a President. The 

Chairman indicated that a further meeting of the Board would 

be considering the report which had been presented at the 

November 21st meeting but had not been acted upon. 

(iii) A 

?

question was raised pertaining to the Perry Committee, 

and the Chairman indicated that he had met with the Perry 

- Committee for a period in excess of an .hour, and that he 

had requested that additional hearings be held, but that-no - 

further specific response had been received, and that he would 

?

?

- investigate the matter further. ? 

-

-4. APPROVAL OF MINUTES OF OPEN SESSION OF NOVEMBER 20, 1968 

(1) .   

S. Wong referred to page 6, third to last line, requesting 

?

• - 

• ? 

correctiont o read "University, and stated that certain students 

who had been required to withdraw and who were asking to apply 

for re-admission had been informed that it would be easier for 

a student to be admitted in the summer semester". 

?

•

?

,.

?

-

- 6 -. 

•

(ii) R. Baker indicated that he had been in attendance and wished? 

?

• ? 

it

so recorded. 

-: ? 

-

The Chairman ruled the minutes approved as corrected. 

5. BUSINESS ARISING FROM THE MINUTES OF NOVEMBER 20, 1968 

S. Foulds rose on a point of privilege. 

Moved by S. Foulds, seconded by K. Rieckhoff, 

"that Mr. Korbin, in view of his behaviour at the meeting of 

November 20, 1968, make formal apology to Senate." 

Various members spoke for and against the motion, with references 

to the previous meeting. The Chairman was requested to rule the 

motion out-of--order, but indicated that the substance of-.debate 

was important. He referred to the matter of openness of Senate meetings, 

the difficulty of conducting business in the presence of large numbers 

of people, to the similar large numbers of people at the present meeting, 

who were relatively quiet and attentive, and that he considered the 

debate should continue. D. Korbin indicated that he could not apologize 

to a body which he considered was refusing to rectify grievances, and 

that he considered student problems more important than the sensitivity 

of Senate. 

V

Serious debate continued. R. Baker spoke at length, referring to 

-

?

his

previous stand on similar motions, and expressed the view that 

- ?

the concern of Senate had been adequately expressed. 

Moved by R. Baker, seconded by A. MacKinnon, 

•

? "that the motion be tabled". 

?

..

?

••••• 

?

- ?

- .

?

•- 

?

.

- .-. 

?

.

?

MOTION TO TABLE CARRIED 

• ? 

. .

?

. .

?

14

in favour • 

?

--

?

5 opposed ? 

V ?

. . .. ...

. ?

.•- ? 

. ?

8 abstained ? 

Microphones which had been requested were now available, and 

V

a recess 

was declared, extending from 9:25 p.m. to 9:45 p.m., with installation 

of three microph'ones. 

Moved by S. Wong, seconded by L. Boland, 

"that Senate consider informally agenda items 5(A), 5(B), 

6(A), 6(B), 6(C), 6(D), 6(E)". 

?

.• . ? 

. ?

- -

The Chairman indicated that in order that this could be structured 

adequately, Senate might consider firstly the admissions policies? 

?

•?

V ?

consisting of freedom of transfer and the committees suggested, 

• ? 

then consider appeals, consider financing, consider the question 

of openness of files, and that it then consider the Review Committee. 

,

Extensive informal discussion was undertaken. S. Wong and L. Boland 

referred to Paper S179, items 1 and 3 on page 1; E. Gibson referred 

to Paper S181, items 1 to 10 inclusive, S. Wong spoke to Paper S179, 

item 2, page 1, and to Paper S179, items 1, 2 and 3 on pages 1 and 2. 

R.

Baker raised questions concerning SACU and College Entrance Board 

tests asking for specific data. Other members spoke on these aspects 

with pros and cons and considerable questioning. K. Rieckhoff spoke 

at length in opposition to a number of suggestions. Comments were 

made concerning the Academic Board and R. Baker, a member of the Board, 

spoke at length. Most Senate members commented on a number of items 

raised. E. Gibson spoke to Paper S180 and to Paper 

.

S182 and others 

commented. 

Notice of motion was given by D. Korbin "that the R.C.M.P. not be 

allowed in the files of this university without the express permission 

of the students". 

Further informal discussion on the various items was undertaken. 

Moved by K. Burstein, seconded by D. Tuck, 

"that Senate move out of informal session" 

MOTION CARRIED 

• ? 

Moved by K. Burstein, seconded by D. Tuck, 

"that Senate refer the papers which had been under discussion 

to the appropriate Senate Committees, (6(B), 6(C), 6(D), 6(E))1 

and that Senate move on to papers S178A, B, C." 

Debate was undertaken with individuals speaking for and against the 

motion with disagreement. 

MOTION DEFEATED 

12 in 

favour 

16 opposed 

S.

Wong requested that his vote in opposition be recorded. 

Debate continued. 

Moved by W. Williams, seconded by R. Flaering, 

"that Senate consider items 5(A), 5(B), 6(A), etc. in that 

order". 

MOTION CARRIED 

19 in 

favour 

J. Walkley, member of the Appeals Committee, reported that the 

. Committee had met and that R. Walsh temporarily was acting as the 

Student Representative, and also as Chairman. Reference was made 

to paper S178(A), (B), (C). 

Reference was made to page 12 of the minutes of November 20, 1968, 

2Qea ?

It.I7)

504

AbV16'r

-8-

and to paper S178(C) concerning individuals who might be heard 

by the Senate Appeal Committee at the request of anapplicant. 

Questions were raised pertaining to paper S178(A) in terms of the 

intent of item 1 and item 3. 

• ? 

Discussion was held on paper S178(A) (1) appeal in the first 

instance to the Senate Committee and Undergraduate Admissions 

and Standings, and to item 3 "the full committee shall constitute 

a quorum". 

?

Explanation was provided by J. Walkiey and J.Hutchinson, members 

of the Appeal Committee. It was noted that the intent of these 

recommendations was to ensure that in those instances where a 

ruling had been made by the Registrar's office with appeal being 

made by an applicantwhere the case had not been considered by 

the Senate Committee 

on

Undergraduate Admissions and Standings 

that the matter would first be referred to that committee for 

consideration. Further appeal, if necessary, would then go to 

the Appeal Committee. In those instances where a case had already 

been reviewed by the Senate Committee on Undergraduate Admissions 

and Standings, the appeal would go directly to the Appeal Committee. 

Following discussion 

-

the procedure was accepted. 

D. Sullivan raised questions concerning the temporary student 

member, and S. Foulds indicated that the President of the Student' 

Society is an ex-officio member on all student committees. D. Sullivan 

noted that this was not a student committee but a Senate committee. 

Further questions were raised on paper S17C in 

'

terms of individuals 

who might be heard by the Appeal Committee at the request of the 

applicant. 

B. D'Aoust suggested that demand that a quorum be the full committee 

could lead to difficulties in the case of illness or for similar 

reasons. 

Moved by J. Walkley, seconded by R. Harper,, 

"that Senate accept the recommendations of the Appeal 

Committee to extend the individuals who could assist 

an applicant in the appeal by adding the words 'and/or 

any other person that the applicant deems relevant 

to his appeal' ". 

Moved by 

Korbin, seconded by K. Burstein, 

"that this matter be tabled". 

MOTION 

TO TABLE DEFEATED

Vote on the main motion was undertaken. 

MOTION CARRIED

21 in favour 

2 opposed 

-9-

Xz^

.,C- 

Moved b y D. Sullivan. seconded b 

y

K. Burstein. 

?

-

?

"that item no. 2 o page 11 of the minutes of 

the

meeting 

of November 20, 1968 be rescinded." 

Debate was undertaken. 

-MOTION CARRIED 

19 in favour 

-

?

opposed 

Moved by D. Sullivan, seconded by L. Boland, 

"that item no. 2 

,

ori page 11 of the minutes of the meeting 

of November 20, 1968 be changed to read 'two faculty 

Senators to be named by Senate and two students to be determined 

by the Student Society' ". 

MOTION CARRIED 

21 in .favour 

opposed 

The Chairman ruled that the two Faculty Senators who

had been 

elected at the November 20th meeting of the Senate would continue

to be members of the Appeals Committee.

•

Moved by J. Hutchinson, seconded by D. Sullivan,

....

...."that Senate accept, in principl- the recommendations of

this Committee, Papers S-178 (a), (b) and (c).

NOTION CARRIED

Notice of motion was given by D. Korbin "that Senate request the 

Attorney General's office to enter a stay of proceedings against 

the 114 students arrested during the occupation". 

Moved by J. Hutchison, seconded by D. Sullivan,

"that Senate accept in principle the recommendation that the

full Appeal Committee constitute a quorum". 

MOTION CARRIED ?

22 in favour

2 opposed

Moved by J. Hutchison, seconded by W. Williams, 

"that Senate accept in principle the wording of paper S178C

adding 'and/or any other person the applicant deems relevant

to his appeal' ".

. ?

MOTION CARRIED

20 in favour

2 opposed

1 abstained

.

.40

C-

'-.

10

em ? 

Ple. or

Discussion was undertaken on item 5(B) to the effect that Senate name 

one member of Faculty to study the matter of admissions and standings. 

Moved by R. Haering, seconded by K. Burstein, 

"that Senate instruct the Nominating Committee to come forward 

with names and that Senate consider them at the next meeting". 

MOTION CARRIED 

19 in 

favour 

1 opposed 

Moved by L. Boland, seconded by E. Gibson, 

"that Senate adopt the motion as outlined in paper S179, 

pages 1 and 2, items 1, 2 and 3 pertaining to the Senate 

Undergraduate Admissions and Standings Committee". 

Moved by K. Burstein, seconded by J. Walkley, 

"that a date be set for completion of the open agenda and 

that the open session be now adjourned". 

Questions were raised concerning the appropriateness of the motion. 

The Chairman ruled that this was a privileged motion and should be 

now considered, with the date to be December 9th. 

E. Gibson challenged the ruling of the Chair, and vote was taken 

with 17 in favour of the Chair and 7 opposed. 

?

-

Debate ' 

/as undertaken. D. Korbin indicated he considered it essential 

that his notice of motion pertaining to introduction of a stay of 

proceedings be considered before adjournment. A number of members 

spoke for and against the motion to adjourn the open session. 

Moved by R. Baker, seconded by K. Rieckhoff, 

"that the previous question now be put". 

MOTION CARRIED 

19 in favour 

- ?

4 opposed - 

Vote was then taken on the motion to adjourn the open session to the 

December 9th meeting. 

MAIN MOTION TO ADJOURN THE 

OPEN SESSION CARRIED 

15 in favour 

9 opposed 

The open session adjourned at 1.45 a.m. to December 9th. 

H.M. Evans 

Secretary 