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DRAFT UNTIL APPROVED BY SENATE
MINUTES OF MEETING OF SENATE OF SIMON MASER UNIVERSITY HELD
WEDNESDAY, NOVEMBER 20, 1968, IN THE FACULTY LOUNGE AT 7:30 P.M.
SPECIAL MEETING
OPEN SESSION
Present:
Strand, K.T.
Chairman
Baird, D.A. E
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Boland, L.A.
Burstein, K.R.
Collins, N.
D'Aoust, B.
Foulds, J.S.
Funt, B.L.
Gibson, E.N. (arrived late)
Harper, R.J.C.
Hean, A.F.C.
Hutchison, J. (arrived late)
Korbin, D.
MacKinnon, A.R.
Okuda, IC
(arrived late)
Rieckhoff, K.E.
Sperling, G.E.
Prock, Mrs. L. (nee: Smith)
Stratton, S.
Sullivan, D.H.
Tuck, D.G.
Vidaver, W.
Walkley, J.
Wong, S.
Williams, W.E.
A,*
Evans, U.N.
Meyers, D.A.
Roberts, D.
Smedley, J.
Gould, D.
Mackie, M.
Absent:
Branca, A.E.
Dampier, J.L.
•
Ellis, A.J.
Hamilton, W.M.
Koerner, Mrs. Otto
Lett, Mrs. Sherwood
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McLean, C.H.
Perry, G.N.
Shrum, G.M.
Secretary
Recording Secretary
Assistant Registrar (Records)
Assistant Registrar (Admissions)
C
A number of members arrived relatively late for the meeting and
throughout the latter part of the meeting there was sane coming
and going of members.
A very large audience had assembled and photographing and tape
recording was being undertaken. The Chairman referred to the rules
of Senate indicating that when the meeting is brought to order
photographing and tape recording is no longer permitted. He noted
that a special meeting had been called on petition of five
Senators, S. Wong, L. Boland, B. D'Aoust, W. Vidaver, K. Rieckhoff,
to discuss admissions policy of the University including the policy
governing admissions and the granting of transfer credits to
students. He further indicated that it was understood that those
who had called the meeting would have the first opportunity to
speak to explain the reason for call.
ampus and stated the meeting
passed by interested
specified in detail) to
from the Registrar and
on Undergraduate Admissions
D. Korbin referred to recent events on C
had been called to consider four demands
students. He gave notice of motion (not
be considered after the report requested
the submission from the Senate Committee
and Standings.
.
K. Rieckhoff differed with the statements made by D. Korbin and
stated he had signed the petition as he considered there was a
pressing problem requiring meeting of Senate.
Request was made by a number of Senators that tape recorders be
turned off.
S. Wong read the statement signed by the five Senators calling the
meeting and proposed an agenda basically in two parts with one
concerned with immediate actions and the other concerned with long
term actions. He suggested that debate commence in committee of
the whole so that decision could be made on various motions and
developed a pattern which he believed would allow for inclusion
of discussion on the four demands of the students, the proposals
of the Students Society of Simon Fraser University, the submission
of the Senate Committee on Undergraduate Admissions and Standings -and
a submission from the Dean of Arts, D. Sullivan.
D. Korbin stated that it was essential that his motion be considered
in its totality, and that it must be considered after the report
of the Registrar and the submission from the Senate Committee on
Undergraduate Admissions and Standings.
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C. Sperling referred to the proposals of S. Wong but indicated that
he considered it best to start out with one clear agenda item, the
.four demands put forth by the S.D.U.
.
Moved by K. Riekhoff, seconded by J. Walkley,
"that in the first instance Senate deal with an
acceptance in principle of the policies presented
by the Simon Fraser Students Society; that thereupon
Senate deal with implementation as it refers to
these proposals; that the submission of the Admissions
Committee then be considered; that other motions then
be considered"
D. Korbin stated that the students are not a minority group and
moved that the agenda commence with the Registrar's report.
S. Wong suggested that it was improper for Senate to consider
the motion of K. Riekhoff, J. Walkley. D. Korbin demanded
that a P.A. system be installed for Senators and asked for ruling
on the request for the P.A. system before deliberations
continued. Reference was made by W. Vidaver to previous decisions
of Senate in this regard. The Chairman indicated that he would
obtain indication from the members of Senate concerning their
wishes in this matter and an informal vote was taken with five
in favor of a P.A. system and eight opposed.
Notice of motion was given by W. Vidaver, seconded by B. D'Aoust
"that Senate go into closed session if interruptions
continue"
Debate continued and the Chairman indicated an informal vote
would be undertaken on the three proposals for agenda namely
the S..-Wong proposal, the D. Korbin
.
-G. Sperling proposal, the
K. Riekhoff-J.'Walkley.proposal.
INFORMAL VOTE FOR THE
K .RIEKHOFF-J .WALKLEY
PROPOSAL CARRIED
B. D'Aoust indicated he had believed there was a serious problem
of concern to students and that the matters required discussion
but that he was not sure the present demonstration was being
conducted in good faith. He suggested postponement of meeting
until such time as a place could be located where the meeting
could be conducted adequately.
Heated debate ensued concerning the agenda to be followed. The
Chairman indicated he would suggest an agenda which could then
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be put to vote. He suggested that all the proposals could be
expressed in terms of change ranging from maximum to minimum
change and that each could be considered until there is a concensus
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as to the first item for the agenda. He noted the most drastic
change was represented by the D.Korbin- G. Sperling motion and
suggested that this be dealt with first.
Moved by-D. Korbin, seconded by G. Sperling,
• Whereas: the Admissions Policy (and its application) at SFIJ
has been found unacceptable by those which it affects, the
students of SF, U.B.C., and Van City College, Senate
1. Accept in relation to S.F.U. Admissions and Accreditation
Criteria the principle of free transfer and automatic acceptance
of credits within the B.C. educational system.
i. This principle is to be applied to all
a. Grade 13 students
b. Regional and Community College students in B.C. on
the Academic Program
c.
B.C. university students (ie. U.B.C. and Victoria Univ.)
ii. Adoption in Principle indicates that Senate accept the
following:
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a. All students from the above categories will be admitted
for study at SFU upon completion of a semester/year
with an overall average of 2.0 or its equivalent.
b.
The above students will receive transfer credits in
all courses for which they receive a passing mark.
c.
These courses will at the discretion of the individual
student concerned, be acceptable for advanced standing
in all departments, subject to prior discussion be-
tween the individual student and the particular department.
2. Call for election for a parity student/faculty admissions board.
i. Composition
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a.
three students elected by the S.F.S.S.
b. three faculty members elected at large by joint faculty
ii. Responsibilities
a. to formulate entrance criteria for all categories of
students within the guidelines set out
b. to hear appeals from students wishing to appeal the
application of criteria by the Registrar's office
for any other reason. Its decision will be final.
iii. Senate agrees to ratify all decisions of this Board
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iv.
This Board will have access to all files in the Registrars
Office concerning admissions and accreditation.
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3. Calls for election held by S.F.S.S. for an investigation
committee with complete access to all files of the Registrar's
Office concerning admissions and adcreditation.
i. Composition
a.
five students elected by the S.F.S.S.
b.
one student sitting on the Admissions Board elected
by the studits sitting on that Board.
c.
two observers, one each elected by the students of
V.C.C. and U.B.C. These observers will have the
right of participation in discussions, but will not
be voting members. Observers from other colleges
and universities in B.C. will be accepted upon
their request or the request of the committee.
ii. Responsibilities
a. to work for redress of all those individuals which the
records indicate have been victims, of improper or
improperly applied criteria
in
the past. These cases
will be pursued or made public only with the per-
mission of the individuals involved.
.
b. to investigate charges of discrimination on whatever
grounds on the part of the Registrar's Office in both
admissions and the
granting
of credits and standing
and to bring back a report to Senate, S.F.S.S. and
Joint Faculty.
4. Will initiate a public campaign demanding increased funding
of higher education and equitable financing within the
educational system.
5. Non-academic criteria will not be applied to refuse admission
to any applicant. Equivalent academic criteria will be applied
for all applicants. (Higher criteria than that demanded by
the University for B.C. students will not be applied to out of
province or foreign students.)"
A point of order was raised noting that the motion now presented was
not the demands which had been presented to the Administration during
the past week and request for copies of the present motion was made.
D. Korbin indicated that he had-only one copy and requested that
Senate instruct one of the secretaries to have sufficient copies
xeroxed. L. Boland wished to have recorded and made known that there
was only one copy and that it was in contradiction with what was
presented earlier on a paper signed by D. Korbin. He requested that
copy of the present material be made available to all Senate members.
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Discussion continued and S. Wong indicated that if faculty was
not willing to xerox he would do So. He left to prepare the
xerox copies.
/c. Sperling proposed a five minute recess while the necessary papers
were being prepared. Four voted in favor ofrecess
and
no one
opposed.
Recess was declared.
Senate again came to order at 8:25 p.m..
D. Korbin stated that students could not hear the proceedings and
demanded that a P.A. system be installed. Informal vote was taken
and decision was against
installation
of a P.A. system.
Copies of the D. Korbin - C. Sperling motion were distributed and
D. Korbin spoke in favor of the motion at length. Reference was
made to the report provided by the Registrar, to criteria which the speaker
considered plainly discriminatory, to decisions to be made by
students rather than arbritrary decisions of bureaucrats, to an
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investigation committee to report on the Registrar's Office, to
the Senate Committee on Undergraduate Admissions and Standings and
the actions of that Committee,and to related matters. Debate
continued and L. Boland spoke against the motion with reference
to particular sections.
S. Wong indicated he wished to initially make some comments regarding
the Registrar's report and that he wished his comments recorded.
He referred to paper S174 page 1 - item 8, referring to provision
for appeal against the decision of the Registrar's Office to the
Senate Committee on Undergraduate Admissions and Standings and
stated that this had not been carried out by the Registrar's Office.
Reference was made to a form letter sent out to persons whose
application for admission was rejected. He referred to the terms
of reference of the Senate Committee which include provision that
a rejected applicant will be informed of his or her right to have
the decision reviewed by the Committee upon receipt of additional
relevant information but that this was not included in the form
letter. He stated that there was clear indication the Committee
did not carry out its responsibility and the Registrar's Office
did not carry out the responsibility.
S. Wong stated he had handled cases personally for. students, would
make appointments for the student, and that he wished Senate to
know that the Committee does not consider all cases of students
.
.
but that only about 10% of applications are presented to the
Committee. He referred to the general admissions policy of the
University and stated that certain students were told to re-apply
after one year and that it would be easier for a student to be
admitted in the Summer Semester. He wished to know who had given
the Associate Registrar the right to set such change in standard
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and that if a student is not fit to come in the fall or the spring
he should not be able to come in the summer.
He referred to a letter addressed to Dr. Wales of Vancouver City
College concerning the three criteria developed by Senate pertaining
to admissions and standing and indicated that he had individually,
handled cases which showed that these criteria had not been applied.
He stated he assumed that Vancouver City College offers a University
level program for
which
Simon Fraser University would give credit
and if necessary unassigned credit and hoped that this was indeed
being done.
• He referred again to paper S174 to minutes of July 10, 1968 of the
Senate Committee on Undergraduate Admissions and Standings
"the'Committee confirmed that advanced credit from a British Columbia
Senior Matriculation Program would be in accordance with the
Calendar provided a minimum of three courses is passed in a single
sitting or standing held in a minimum of five courses". He
stated that this was not in keeping with calendar requirements and that
this had not been approved by Senate. He referred to the terms
of reference of the Senate Committee "to review the admissions
policy of the University and to make recommendation as required"
and that this had not been done. He referred to further items from
the Senate Committee on Undergraduate Admissions and Standings
including "students applying for admission to Simon Fraser University
.
after having already the first degree from the University in
their own country' to "transfer credit from religious institutions",
to"transfer from universities such as Sir George Williams and
Notre Dame University" ,to "admission requirements for students who
have received their education in India' to "transfer of credit
from the University of British Columbia" noting that students must
obtain a grade of at least 107 above the minimum passing mark at
the University of British Columbia before consideration would be
given for advanced standing/credit. He made reference to letters
addressed to students (form letters) pertaining to students applying
from Hong Kong, England, West Indies, East and West Africa and
the U.S.A. He noted that students from the U.S.A. are normally
required to have completed one year before being considered for
admission at Simon Fraser University. He again noted that the form
letters which had been approved by the Senate Committee had not
come before Senate for approval. He stated that, he was not
attempting
,
to nail anybody particularly and that the responsibil±y
was in two parts including the Senate Committee and the Registrar's
Office. He stated that he was again quoting Mr. Warren Williams
who was giving factual information concerning the operations
of the Senate Committee.
D. Korbin indicated that he wished to reply to L. Boland in terms
of the information S. Wong had given. He referred to specific
items raised by L. Boland and indicated reasons* he wished students
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on the Committee. He further stated that the individual should have the
discretion to talk to departments concerning advanced standing but
that the individual should have the right to make the decision as to
whether advanced standing would apply.
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S. Wong referred to the Senate Committee on Undergraduate Admissions
and Standings and the procedures for appeal. He also referred
/ to the motion which had been submitted by the Senate Committee
•
/ on Undergraduate Admissions and Standings. He made alternative
suggestions concerning the composition of an appeals body and its
• method of operation and procedures. S. Foulds indicated that he
too had been involved in assisting with review of student's
cases, that he agreed that what S. Wong had to say contained a
• great deal of merit but that he would vote against the D. Korbin -
motion.
Debate continued and G. Sperling spoke in favor of the D. Korbin -
G. Sperling motion. He referred to difficulties which he now
believed obvious and indicated that the proposal made by D. Korbin
would be an appropriate one to adopt. He referred to the matter
of great changes, to deadline dates, to questions asked of
•
American students by the Registrar's Office and to related matters.
•
He stated that he believed the Registrar and Associate Registrar
attempt to carry out the policies given them and that it is now
up to faculty to act. He stated that a number of things had gone
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wrong and that in order that these be corrected it would be
necessary that files be opened.
The Chairman indicated that under the procedures being proposed
through the appeal committee the Committee would have access
to all pertinent files concerned with an appeal.
G. Sperling stated that he did not believe that individuals would
necessarily come forward. He proceded to talk on the item of
finances and believed that this represented one of the major difficulties.
He expressed the opinion that if standings are lower at Regional
Colleges it is because there are not sufficient finances available
for them to attain higher standards. The debate continued and
B. D'Aoust inquired as to why Senators had not brought these matters
earlier before Senate, why Senate did not watch its Committee.
He indicated that he was not sure that
students should be
on the Appeals Committee. Debate continued and D. Sullivan gave
notice of motion as they appear in paper S176 attached.
Mved by K. Burstein, seconded by J. Walkley,
that the previous question be put
NOTION CARRIED
18 In favour
4 .,a Las t
D. Korbin, G. Sperling, S. Wong requested that their negat.:
vote be recorded.
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Vote was then taken on the main motion by D. Korbin, seconded
by C. Sperling.
MOTION DEFEATED
3 in.favour
18 opposed
1 abstained
D. Korbin stated that it was necessary to move to other
things, left the meeting with a large number of the audience
and C. Sperling left the meeting (9:40 p.m.).
Following some delay the Chairman recognized a point of order
raised by D. Sullivan who had given notice of motion as outlined
in Paper S-176, and asked S. Wong if he wished to make a motion
as Wong indicated that he had wished the discussions to be. in
two ways, ! Ln
committee of the whole ,considering immediate action
items and to bring forth motions and then consider the long term
action-with development of motions. D. Sullivan indicated that
he was prepared to make a motion and that it would be understood
S. Wong would be allowed to address himself in detail to each of
the points as they were raised. An agreement was reached.
Moved by D. Sullivan, seconded by J. Walkley,
"that the two motions in Paper S-176 be approved - the
motion on appeal procedures and the motion that Senate
order a complete review of Undergraduate Admissions and
Standings policies, to be organized as follows" - (see
paper S-176).
The Chairman ruled that the Meeting was now in committee of the
whole and extensive discussion was undertaken with many
suggestions being made. During this period E. Gibson joined the
meeting at 9:50 p.m. Discussion continued in committee of the whole
and D. Korbin returned with a large number of students. He informed
senate that the students who withdrew no longer recognized the
Senate as a constitutional body and also informed the Senate
that the Senate Meeting was ended. Disturbances continued and
S. Wong stated that he felt he could no longer act effectively as
a student Senator and that he intended to offer his resignation
as student Senator to a duly called meeting of the Simon Fraser
Student Society. If instructed by ballot vote he would resign
immediately from the Senate. He then left the meeting.
Disturbances continued for approximately one half hour. J.
Hutchinson joined the meeting at 11:00 p.m. and Senate re-commenced
discussion in committee of the whole at 11:05
p
.m. with a number
of suggestions, proposed amendments and motions entertained.
The following amendments and motions were formally considered -
.
With reference to the motion on appeal procedures, membership,
item 1, -
Amendment was moved by K. Okuda, seconded by J. Walkley,
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words as a non-var.ng
be added"
AMENDMENT CARRIED
18 in favour
2 opposed
1 abstained.
On the motion on appeal procedures, membership, item 2, -
Amendment was moved by K. Reickhoff, seconded by D. Sullivan,
"that the present wording be deleted and replaced by
'two faculty senators to be named by Senate, one
student senator to be named by Senate, and one student
to be named by the Studenc society".
AMENDMENT CARRIED
20 in favour
1 opposed
1 abstained.
Vote was taken on the motion on appeal procedures, membership,
item 3, without change in wording
"the Assistant Registrar for admissions, who shall be a
•
non-voting member and secretary to the Cominittee MOTION CARRIED
21 in favour
1 abstained.
It was agreed that the first meeting of the Appeals Committee
would be convened by the member of the Senate Committee on Under-
Graduate Admissions and Standings to be selected by that body as
a non-voting member, and that the Appeals body would elect its
own Chairman.
With reference to the motion on appeals procedure, terms of reference,
item 2,
Amendment was moved by L. Boland, seconded by W. Williams,
"that the words 'at its discretion' be deleted".
AMENDMENT CARRIED
14
in favour
1 opposed
With reference to the motion on appeal procedure, terms of reference,
item 3,
Jmendment was moved by W. Williams, seconded by L. Boland,
"that the word'written' be inserted between the words 'whose petition' '.
AMENDMENT CARRIED
18 in favour.
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With reference to the motion on appeal procedure, terms of
reference, -
Amendment was moved by W..Williams, seconded by L. Boland to add
item 4,
"4. The Appeal Committee shall have the right of access
to any and all university records relevant to an appeal".
AMENDMENT CARRIED
19 in favour
1 opposed.
With reference to the motion on appeal procedures, terms of reference, -
Amendment was moved by W. Williams, seconded by W. Vidaver
that item 5 should be added,
"5. The decision of this body shall be binding on the
University".
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AMENDMENT CARRIED
21 in favour
2 abstained.
Vote was then taken on the main motion, moved by D. Sullivan,
seconded by J. Walkley, as amended, -
"NOTION ON APPEAL PROCEDURES.
Because there are clearly a number of outstanding grievances
concerning admissions and standings, the Senate should
establish an Admissions and Standings Appeal Committee as a
separate and distinct body from the Senate Committee on
Undergraduate Admissions and Standings.
1.
One member of the Senate Committee on Undergraduate
Admissions and Standings to be selected by that body,
as a non-voting member.
2. Two faculty Senators to be named by Senate, one
student Senator to be named by Senate, and one
student to be named by the Student Society.
3.
The Assistant Registrar for Admissions who shall be
a non-voting member and secretary of the Committee.
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TERMS OF REFERENCE
1.
To hear appeals on decions of admissions and standings
from applicants for admission or registered students;
2. To permit representations directly made by any atudent
appellant, the student ombudsman, the Dean of Student
Affairs, any of the Deans of Faculty, or any member of
the Senate Committee on Undergraduate Admissions and
Standings.
3.
The Committee is required to give clear reason in
-writing to each appellant whose written petition
for admission, re-admission, or adjustment of standing
has been denied.
4.
The Appeal Committee shall have the right of access
to any and all University records relevant to an appeal.
5. The decision of this body shall be binding on the
University."
MAIN NOTION AS AMENDED
Senate imme
Committee.
Moved by D.
"that
CARRIED
21 in favour
1 opposed
3iately proceeded to name individuals to the Appeals
Sullivan, seconded by J. Hutchinson,
Senate suspend its normal rules for nominating"
MOTION CARRIED
Moved by D. Sullivan, seconded by J. Hutchinson,
"that Senate name its members to the Appeals Committee
tonight".
MOTION CARRIED
Moved by D. Sullivan, seconded by J. Hutchinson,
"that nominations now be open".
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MOTION CARRIED.
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Nominations were received.
Moved by D. Sullivan, seconded by W. Vidaver
"that nominations close"
140T10N CARRIED.
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For the position of the student Senator on the Appeals Committee
S. Foulds and S. Wong were nominated
Following balloting S. Foulds was declared elected.
For the two Faculty Senators on the Appeals Committee
R. Baker, J. Hutchinson, C. Sperling and J. Walkley
were nominated.
Following balloting J. Hutchinson and J. Walkley were declared
elected.
Senate then considered the second motion of Paper S-176.
Moved by D. Sullivan, seconded by J. Hutchinson,
"that paper S-176 (2) be approved"
Informal discussion was undertaken and a number of changes suggested
with inclusion of a number of these changes before formal vote was
taken.
.
Amendment was moved by R. Harper, seconded by E. Gibson
"that the words ' and one student' be added in item 1
after the words 'one member of faculty' ".
AMENDMENT DEFEATED
2 in favour
18 opposed.
Vote was then undertaken on the main motion with changes
item
by item -
"MOTION: THAT SENATE ORDER A COMPLETE REVIEW OF
UNDERGRADUATE ADMISSIONS AND STANDINGS POLICIES,
TO BE ORGANIZED AS FOLLOWS:
1. That the Senate name one member of faculty who will
be charged with the development of a definitive and
comprehensive admissions and standings policy in
consultation with an advisory Committee consisting of
three Faculty members appointed by Senate and three
students determined by the Student Society. "
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MOTION CARRIED
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16 in favour
1 abstained.
M;sI/g
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On the Motion 2 (a), "The above named individual shall be
released from all
other
duties for a.period of three months"
MOTION CARRIED
18 in favour
1 abstained.
gn the Motion 2(b)
"regular consultation with the above named advisory
committee, as well as consultation with interested parties,
both inside and outside the university".
MOTION CARRIED
17 in favour
1 abstained.
On the Motion 2 (c)
"that the draft policies when developed be submitted to
the Consultation Committee for discussion and subsequent
to that be forwarded to the President for consideration
and final approval by Senate".
MOTION CARRIED
17 in favour
1 abstained.
Amendment was moved by S. Foulds, seconded by K. Reickhoff,
that item 3 be added
"3. That these approved policies in respect to Admissions
and Standings be made public
AMENDMENT CARRIED
17 in favour
1 abstained
Vote was then taken on the total motion as amended as follows
"MOTION: THAT SENATE ORDER A COMPLETE REVIEW OF UNDER-
GRADUATE ADMISSIONS AND STANDINGS POLICIES, TO BE
ORGANIZED AS FOLLOWS:
1. That the Senate name one member of faculty who will be
charged with the development of a definitive and comprehensive
admissions and standings policy in consultation with an
advisory Committee consisting of three Faculty members
appointed by Senate and three students determined by the
Student Society.
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2.
(a) The above named individuals"shall be released from
all other duties for a period of three months.
(b) Regular consultation with the above named advisory
committee, as well as consultation with interested parties,
both inside and outside the University.
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(c) Th the draft policies when developed be submitted to
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the Consultation Committee for discussion, and subsequent
to that be forwarded to the President for consideration
and final approval by Senate.
3.
That these approved policies in respect of Admissions
and Standings be made public".
Main
MAIN MOTION AS
AMENDED CARRIED
16 in favour
1 abstained.
Senate continued discussions.
Moved by K. Reickhoff, seconded by K. Burstein,
"that the present policy of disallowing Grade XIII
credit transfer from institutions outside of B.C.
be reviewed".
MOTION
CARRIED
15 in favour.
B. D'Aoust referred. to the disturbances and the disruption of
Senate earlier in the meeting with suggestion that action be
taken. K. Strand, Chairman, expressed sympathy with the views
but requested that the matter be left in his hands
in VieW of
the sensitivity of the situation.
ADJOIJRNNENT. Moved by K. Burstein, seconded by J. Hutchinson
"that the meeting adjourn".
Meeting adjourned at 12:35 p.m.
Note; During the latter part of the meeting of Senate it had
been necessary for K. Strand, Chairman, to leave the
ine.ating to attend to other duties and the chairmanship
was assumed by L. Boland.
H.M.
EVANS,
Secretary.
