DRAFT UNTIL APPROVED BY SENATE
MINUTES OF SENATE MEETING OF SIMON
FRASER UNIVERSITY HELD ON
TUESDAY, NOVEMBER 12, 1968, IN THE
FACULTY
LOUNGE AT 7.30 P.M.
OPEN
SESSION
Present:
Strand, K.T.
Baird, ?
D.A.
Baker, R.J.
Boland, L.A.
Branca, A.E.
Burstein, K.R.
D'Aoust, ?
B.
Foulds, J.S.
Funt, ?
B.L.
Gibson, ?
E.N.
Harper, ?
R.J.C.
Hean,
A.F.C.
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Hutchison, J.
Koerner, Mrs. Otto
Lett,
Mrs.
Sherwood
Korbin, D.
MacKinnon, A.R.
Okuda, K.
Rieckhoff, K.E.
Sperling,
?
G.B.
Shrum, G.M.
Stratton,
?
S.
Sullivan, D.
Tuck,
?
D.G.
Vidaver, W.
' Walkley, J.
Wong, ?
S.
Williams, W.E.
Evans, U.K.
Roberts, ?
D.
Smedley, J.
Absent:
Collins, N.
Dampier, J.L.
Ellis,
?
A.J.
Hamilton, W.N.
McLean, C.H.
Perry,
C.N.
Smith, Mrs. L.
Chairman
Secretary
Recording Secretary
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The Chairman indicated to the members of Senate that Governor-General
• Mitchner would be on campus Monday, December 2nd, and that a tea in honour
of the Governor-General would be held at the President's Residence with
all members of Senate being invited.
Messages indicating regret and inability to attend the Senate Meeting were
received from M. Collins, L. Dampier, G.N. Perry.
1. APPROVAL OF AGENDA
The Secretary apologized for omitting from the bottom of the Agenda
Item "F- Confidential Matters", explaining that this had not been
included as it was not anticipated that there would be a Closed Session
but decisions of Senate stipulated that the item should appear at the
end of the Open Agenda.
The Chairman noted that the Senate Agenda Committee was expected to be
giving consideration to the rules of procedure for Senate, to bring forward
recommendations for consideration by Senate.
Moved by K. Rieckhoff, seconded by D. Baird,
"that the Agenda be approved"
MOTION CARRIED
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s 2. APPROVAL OF MINUTES OF OPEN SESSION OF OCTOBER 7, 1968
K. Okuda made reference to page 8, item 6B with reference to a motion
for which apparently there had been no action. The Secretary explained
that the motion shown under 6B had carried and that the wording of the
motion appeared after the statement "Motion Carried". It was agreed
that the motion in its entirety appear under the heading Item 6 B.
R. Baker made reference to page 11, paragraph 3, line 3, "or equivalent
thereto" and it was agreed that the three words be deleted..
B. D'Aoust referred to page 12, bottom of the page, to motion made by
him, seconded by S. Stratton, indicating that reference had also been
made to "recognition as an elective for students in the Faculty of Arts"
and it was agreed that the necessary insertion pertaining to the Faculty
of Arts would be made.
The Chair ruled that the minutes, as corrected, stand approved.
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3. BUSINESS ARISING FROM THE MINUTES
(A) D. Sullivan referred to the last item on page 6 of the minutes of
the Open Session of October 7 stating that there was some misunder-
standing and disagreement concerning the interpretation of the state-
ments pertaining to the calculation of averages required for the
First Class Honors Degree and for the Honors Degree. Question concerned
grades of 'N' and 'F' as to whether these were to be dropped in the
calculation of the averages as outlined on page 6 or whether they
were to be included, and asked the Secretary to comment.
The Secretary indicated that it was his interpretation that the
average would be calculated on the courses "used for credit towards the
degree" and that on this basis the grades of 'N' and 'F' would not be
included in the particular calculation for the average to which ref-
erence was being made. He explained that there would be available to
departments and faculty a semester Grade Point Average which would
include such gradings, that there would be available also a Cumulative
Grade Point Average which would be based on all courses undertaken
thereby including grades of 'N' and 'F', and that there would be an
additional calculation which would not include such gradings but
which would be in keeping with the intent of the motion of page 6 under
interpretations as made by the Registrar's Office.
The Secretary noted that at present the minimum requirement for grad-
.uation on the General Program is a grade point average of 2.0 computed
on the courses used for the degree and enquired whether it was
proposed to continue with this regulation based solely on the 120
• semester hours or whether an alternative average could be utilized
calculated on the 60 semester hours taken in the upper years; of which
45 must be upper division courses number 300 or above.
Debate ensued, with some disagreement and reference to earlier rulings
of Senate. Extended discussion followed.
Moved by R. Harper, seconded by D. Sullivan,
"that the Secretary prepare a short paper for consideration
at the next meeting of Senate and that the matter now be
tabled."
MOTION CARRIED
B. D'Aoust requested that information also be provided concerning the
duration a 'DEF' grade may remain on a student's record, the number of
such grades allowed, and the practice now used in calculating a Grade
Point Average which contained one or more 'DEF' grades.
Notice of Motion by K. Burstein,
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"that Senate formulate specific procedures for recommendations
having University-wide significance, with special attention
to the relationship of Joint Faculty to Senate."
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(B) NOTICE OF MOTION - D. KORBIN
D.
Korbin requested that attention now be given his Notice of Notion
as indicated on page 13 of the Minutes of October 7, Open Session,
Moved by D. Korbin, seconded by S. Wong,
"whereas G.N. Perry, a member of the Simon Fraser Senate
had accepted a position on a Government Commission
concerned with the fundamental re-structuring of the
British Columbia Educational system, and whereas this
represents a continuation of political appointments which
the Simon Fraser community finds unacceptable and whereas
G.N. Perry has been consistently delinquent in his attend-
ance and in the carrying out of his duties as a Senator,
the Senate of this University (1) censure G.N. Perry for
his delinquency, (2) request the Government withdraw his
appointment from the Senate, (3) request the Government to
withdraw his appointment from the so-called Perry Commission."
D. Korbin and S. Wong spoke in favour of the motion. A point of
information was raised by G. Sperling concerning rules as to attendance
of Senators and information was provided by the Secretary that there
were no such rules other than those which indicated that if a Senator
was undertaking more than a semester off then the necessary procedures
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should be followed to elect a Senator temporarily, with the under-
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standing that this pertained to the faculty senators. R. Baker spoke
against the motion. It was noted that no instructions had been given
concerning an attendance register for senators.
Several other senators spoke against the motion, some with mixed
feelings.
D. Korbin requested that a roll-call vote be undertaken and vote on
this request was then taken.
3 in favour
13 opposed
Vote was then taken on the motion by Korbin, seconded by Wong,
NOTION DEFEATED
2 in favour
20 opposed
3 abstained
(C) REPORT OF THE DEANS OF THE _FACULTY
_OF ARTS AND THE FACULTY OF SCIENCE
B. D'Aoust referred to section 3, page 12 of the Minutes of October 7
inquiring whether the Deans of the Faculty of Arts and the Faculty of
Science could report on the matter of the Individual Study Semester.
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Dean Sullivan and Dean Funt indicated that they would report as soon
as it is feasibly possible.
(D) TABLED NOTION, B. D'AOUST, S. STRATTON, PAGE 12 NINVTES OCTOBER 7,
1968, OPEN SESSION
Moved by B. D'Aoust, seconded by S. Stratton, that the tabled motion
now be considered, "that the Individual Study Semester be granted
Senate recognition as an elective for students in the Faculty of
Science and the Faculty of Arts.
Discussion followed and-vote was taken.
MOTION FAILED
10 in favour
11 opposed
Further discussion followed but was ruled Out of order by the Chair.
• 4. APPROVAL OF MINUTES OF OPEN SESSION OF OCTOBER 10, 1968
As no points were raised the Chair declared the minutes approved as
distributed.
5.
BUSINESS ARISING FROM THE MINUTES OF OCTOBER 10, 1968
Brief discussion was held and the Chairman indicated he had received
information that he would be allowedapproxirnately one hour to discuss
the submissions made. He expressed the view that this would be
insufficient time. He also noted that individual members of Senate had
been informed that each was free to provide additional submissions to the
Committee if anyone so desired.
6.
NEW BUSINESS
(A) ELECTION FOR MEMBERSHIP ON THE SENATE AD HOC COMMITTEE TO DEFINE
FACULTY STATUS - PAPER S-169
Ballots were distributed and it was noted that five members only were
to be elected. It was further noted that under Senate rules in order
for a ballot to be valid the voter must vote for exactly five candidates
Following the counting of ballots those elected were declared as
follows: D. Baird, J.F. Cochran, C.L. Hamilton, A. MacKinnon,
T. Mailinson.
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(B) ELECTION OF REPRESENTATIVES FOR THE ACADEMIC BOARD - PAPER S-169
It was noted that D. Tuck had withdrawn his name. Voting therefore
took place with the candidates being R. Haering and K. Rieckhoff.
Following the counting of the ballots R. Haering was declared elected
as.the representative to the Academic Board replacing C.D. Nelson.
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(C) COMMENTS OR REPORT BY THE ACTING PRESIDENT AND ITEMS ARISING THEREFROM
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Board Committee concerned with Search for a President
The Chairman indicated that-he had earlier informed Senate that
a Board Committee had been established to consider the matter
of a search for a president and that the Board Committee had
agreed to receive statements and hold hearings with interested
parties. He also noted that the Senate Agenda Committee had been
informed of this matter. The matter however had not been placed
for formal discussion on a Senate Agenda and Senate had made no
submission to the Board Committee. He indicated that a member
of the Committee had contacted him with some concern that nothing
had been heard from Senate and that the member wished to ensure
that any necessary steps be undertaken to prevent difficulties
from arising later.
A. Hean, a member of Senate and of the Board Committee, gave
information concerning a number of submissions which had been
made and of hearings held. ?
He indicated that the Committee
would be reporting to the Board on November 21 and that he would
be pleased to have any statements or submissions which Senate
might wish to provide. Some 14 or 15 submissions had already been
received but none directly from Senate.
The members considered various ways whereby this matter might now
. ? be followed, with a number of suggestions being made.
Moved by K. Rieckhoff, seconded by J. Hutchison,
"that Senate endorse the procedures recommended by Joint
Faculty for the selection of a president."
Debate continued with a number of members speaking for the motion
and a number of members speaking against the motion or offering
alternative suggestions. J. Hutchison gave information concerning
the recommendations of Joint Faculty in this regard. Considerable
debate followed with much disagreement.
Moved by W. Vidaver, seconded by C. Sperling,
"that this matter be tabled."
MOTION DEFEATED
6
in favour
15 opposed
Further debate ensued with considerable disagreement and alter-
native suggestions being made.
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Vote was then taken on the motion by K. Rieckhoff, seconded
by J. Hutchison,
"that Senate endorse the procedures recommended by?
Joint Faculty for the selection of a president."
MOTION FAILED
10 in favour
10 opposed
The Chairman declined to break the tie and the motion was
declared "failed".
Moved by E. Gibson, seconded by J. Walkley,
"that Senate invite the Board Committee to present
to Senate one week from tonight the procedures it
proposes to recommend on selecting a president."
A. Hean spoke in opposition to the motion, pointing Out that
Senate had been given the same opportunity as other bodies to
present briefs or to request a hearing with the Board Committee
but that this had not been done. He emphasized that the committee
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had raised the matter with the Chairman of Senate as the Committee
• considered the topic of great importance and was concerned that
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Senate had made no comment as a body. He noted that some
individual persons sitting on Senate had made submissions either
individually or as part of other groups.
The Chairman again noted that information had been given to
Senate that a Board Committee had been established to consider
this matter, that the Senate A
g
enda Committee had not placed
the matter for formal discUssion on Senate papers, and that Senate
as a body had not made submission. He again explained that the
matter had now been brought before Senate in order that Senate
could be informed of the existing situation noting that there
seemed to be question as to whether or not Senate had been delinquent
or
whether Senate had chosen not to participate.
W. Williams gave notice of motion but E. Gibson requested permission
to table motion made by himself and J. Walkley.
Moved by E. Gibson, seconded by G. Sperling,
"that the motion 'that Senate invite the Board Committee
to present to Senate one week from tonight the procedure
it proposes to recommend on selecting a president be
tabled'."
MOTION TO TABLE DEFEATED
Further discussion was held with members speaking for and against
the Gibson/Walkley motion.
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Vote was taken.
MOTION DEFEATED
Further debate ensued with considerable disagreement.
Moved by K. Rieckhoff, seconded by L. Boland,
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"that Senate take no action."
MOTION
CARRIED
13 in favour
.6 against
The following requested that their votes in favour be recorded:
L. Boland, B. D'Aoust, E. Gibson.
ii•, ACTING ACADEMIC VICE-PRESIDENT
The Chairman indicated that on a recent vote held for the position of
Acting Academic Vice-President R. 1-laering was declared elected. He
requested that when the appointment is ratified-by the Board of
Governors the individual also be seated in Senate.
Moved by Walkley, seconded by Hutchison,
"that the Acting Academic Vice-President be seated at Senate."
MOTION CARRIED
D. Korbin requested that his negative vote be recorded.
iii. REPORT, MEMBERS OF SENATE, BOARD OF GOVERNORS, AND SENATE REPRESENTATIVES
PAPER S-170A, S-170B
• The Secretary was requested to comment on Papers S-170A and S-170B and
this was done, noting that legal opinion had been obtained, that the
normal terms of office of individuals on Senate and on the Board of
Governors was three years, that the majority of Senators terminated
office on May 31st in a given year, that in the case of individuals
appointed by the Lieutenant Governor-in-Council to Senate that the
dates of termination would be November 17th subject to the provision
that individuals continue in office until re-appointment or replacements
are made, that Senate elects three members to the Board of Governors,
that terms of office on both Senate and the Board of Governors are for
three years and until the successor is elected/appointed as the case
maybe, that individuals continue in office until successors are elected
or appointed, that where a term of office is broken an individual is
elected/appointed to complete the balance of the term of office, and
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that if re-appointment or other appointments were made to Senate
membership at the present time election by Senate to Board of Governors
positions could then be held but only for the balance of the terms of
office. It was noted that if a Senator elected to the Board of Governors
ceased to hold office as a Senator a vacant seat would then exist on the
Board and election would be in order.
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Questions were raised and debate ensued.
Moved by D. Korbin, seconded by G. Sperling,
"that Senate recommend to Government that
new
appointments
or re-appointments be made during the month of November
.by the Lieutenant-Governor in Council to fill positions on
Senate under Section 23 (g) of the Universities Act."
Debate followed and vote was taken.
MOTION DEFEATED
6 in favour
14 opposed
3 abstained
Moved by D. Tuck, seconded by D. Baird,
"that request be made that the Lieutenant-Governor in Council
make no appointments or re-appointments under Section 23 of
the Universities Act, to Senate at this time."
MOTION CARRIED
15 in favour
4 opposed
1 abstained
The Chairman indicated that he would convey the decision of Senate
to the Deputy Minister of Education for consideration by the
Lieutenant-Governor in Council
(D) DATE OF NEXT MEETING
The date of next meeting was scheduled for Monday, December 2, 1968,
and it was noted that a special meeting of Senate would be held on
Monday, December 9 to consider the Undergraduate and Graduate
Calendars.
A. MacKinnon inquired as to whether or not a Senate Calendar
Committee would be established to review calendar material.
K. Rieckhoff indicated that it had been practice for material in the
Graduate Studies Calendar to be referred to the Graduate Studies
Committee before coming to Senate and that on a previous occasion
Undergraduate Calendar material had indeed been considered by a
Committee. Discussion indicated that such a committee had been
established some considerable timeago but that this had not been
done for the currently existing Calendar.
D. Sullivan indicated that it was his view that the necessary matters
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are dealt with firstly by the Faculty Curriculum Committee, then by
the Faculty, and the Deans could be expected to point Out significant
changes in the Calendar.
The Chairman suggested that the Acting Academic Vice-President should
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convene a meeting of the three Deans, together with the Registrar,
to look into these matters to ensure that Senate could deal as
expeditiously as possible with them when presentation is made to
Senate.
Moved by K. Rieckhoff, seconded by K. Okuda,
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'that the next regular meeting of Senate be held Monday,
December 2, 1968, at 7:30 P.M."
NOTION CARRIED
(E) OTHER ITEMS
Election to the University Tenure Committee
Dean Sullivan indicated that the Faculty of Arts was concerned that
election to the University Tenure Committee under normal Senate
Regulations would not be acceptable to the Faculty and that the normal
Faculty rules of majority vote requiring 50% plus one vote be applied.
Moved by D. Sullivan, seconded by J. Walkley,
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"that Senate suspend its rules for the present election
pertaining
ti the University Tenure Committee for
representatives from the Faculty of Arts, and stipulate
that requirements for a majority vote rather than a plurality
apply to the Faculty of Arts election."
MOTION CARRIED
20 in favour
1 opposed
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The meeting adjourned at 11:00 P.M.
H. M. Evans
Secretary
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