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DRAFT UNTIL APPROVED BY SENATE

MINUTES OF SENATE OF SIMON FRASER UNIVERSITY HD ON MONDAY,

OCTOBER 7, 1968, IN THE FACULTY LOUNGE AT 7:30 P.M.

OPEN SESSION

Present:

Strand, K.T.

Chairman

Baker, R.J.

Baird, D.A.

Boland, L.

Burstein, K.R.

Collins, N.

Dampier, J.L.

D'Aout:, B.

Ellis, A.J.

Foulcis, J.S.

Funt, B.L.

Hamilton, W.M.

Hean, A.F.C.

Hutchison, J.

Koerner, Mrs. Otto

Korbin, D.G.

Lett, Mrs. Sherwood

MacKinnon, A.R.

McLean, C.H.

Okuda, K.

Rieckhoff, K.E.

Sperling, G.B.

Stratton, S.

Sullivan, D.H.

Vidaver, W.

Walkley, J.

Wong, S.

Williams, W.E.

Rheumer, G.A.

Evans, H.M.

Secretary

Roberts, D.

Meyers, D.A.

Smedley, J.

Recording Secretary

Absent:

Branca, A.E.

Gibson, E.M.

Harper, R.J.C.

Perry, G.N.

Shrum, Dr. G. M.

Smith, L.

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1. ELECTION RESULTS -

(A)

The Secretary announced that D.M. Sil1ivan had been elected as Dean

of the Faculty of Arts and that ratification by the Board of

Governors was awaited.

(B)

For election as the nominee, to be appointed by Senate, of

the Faculty of Arts, replacin

for the completion of the term

of office of the incumbent, A. MacPherson, May 31, 1971, 129

votes were cast and J. Hutchison polled the highest number of

votes.

ii.

For election as the nominee, to be appointed by Senate, of the

Faculty of Education, replacing temporarily the incumbent,

S. Wassermann, to April 30, 1969, 23 votes were cast and

Leonne N. Smith (Mrs. Prock) polled the highest number of

votes.

iii.

For election as the nominee, to be appointed by Senate, of

Joint Faculty, replacing temporarily the incumbent,

M. Lebowitz, to April 30, 1969, 223 votes were polled, of which

one ballot was spoiled. L.A. Boland polled the highest number

of votes.

Moved by W. Williams, seconded by L. Dampier,

"that the candidates be seated"

MOTION CARRIED

2. APPROVAL OF AGENDA

Moved by K. Okuda, seconded by A. MacKinnon,

"that the Agenda be approved"

MOTION CARRIED

3. APPROVAL OF MINUTES OF MEETING OF

SEPTEMBER 23, 1968

S. Wong requested that the following comments be recorded under page 9,

item C, that "Dr. Burstein said that Joint Faculty is the University".

With the amendment noted above the Chairman declared the minutes

approved.

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4. BUSINESS ARISING FROM ThE MINUTES OF SEPTE?IRER 23, 1968

(A)

REPORT BY CHAIRMAN ON FACULTY COUNCIL - PAPER 5-158

It was noted that Dean Wilson should he added to the paper as an

ex-officio member.

/D. Korbin raised questions pertaining to the restructuring of

,Faculty Council and the Chairman of Senate responded. S. Wong

inquired ertaining to the procedures which had been followed by

Faculty Couii... 71

in the past and the Chairman indicated that as

full information w.s not available data would be obtained but that

during the interim the paper presented represented the information

available.

Moved by K. Okuda, seconded

L,v K.

Rieckhoff

"that the report by the Chairman on Faculty Council -

paper S-158, -

be received"

MOTION CARRIED

(B)

OTHER ITEMS -

As no other items were raised Senate continued with the Agenda.

5. UNFINISHED BUSINESS

DEFINITION OF REQUIRMENTS FOR FIRST-CLASS STANDING, HONORS,

AND CLASSIFICATION OF DECREES - PAPERS S-153 (a), S-153 (b),

S-153 (c)

The Chairman of Senate requested that the Secretary report briefly

the background pertaining to this particular topic and this was

done. The Secretary indicated that this topic had been under

review for some considerable time with reference back and forth

between Faculties .and Senate with indication that on September 9th

Senate had again referred the matter to Faculty on the understanding

that at this meeting Senate proposed to make a decision. The

Scretary briefly indicated variations in the submissions made by

the three Faculties and emphasized the desirability of arriving at

a decision. Comment was made that the matter should be considered

by Joint Faculty.

Moved by K. Okuda, seconded by K. Rieckhoff,

"that (1) for Honors First Class Standing a Grade Point

Average of 3.5 be required and that (2) for Honors

Standing a Grade Point Average of 3.0 be required --

each on a cumulative Grade Point Average based on 132

semester hours."

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Considerable debate ensued including points of order, intent of

the motion, and the variations in submissions from the three

Faculties.

A. MacKinnon clarified the position of the Faculty of Education

indicating that it was the belief of that Faculty that major

consideration should be given to the last two years of study of

/ an individual on an Honors program pertaining to the 300 and 400

/ level courses.

Reference was made to previous motions passed by Senate and the

intent of those motions and the Secretary attempted to clarify

the situation. S. Wong requested ruling on a point of order,

ruling was made by the Chair, challenged by S. Wong and the

ruling of the Chair was upheld by the assembly.

The Chairman of Senate stipulated that two items were now under

debate, namely, a requirement of 3.5 Grade Point Average for a

First Class Honors Standing and a requirement of 3.0 for Honors

standing.

Further debate was undertaken and clarification requested with

disagreement on earlier motions and the intent of motions pas.sed by

Senate. L. Funt referred to a recent meeting held with the

Registrar and the three Deans of Faculties and the recommendations

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then submitted by the Faculties as shown in the papers provided.

Motion was made by K. Burstein, seconded by C. Sperling

"that the motion be tabled until Senate has established

procedures for recommendations for calendar entries

that have University-wide significance,"

but the motion was ruled out of order by the Chair, challenged,

but the assembly upheld the Chair.

Further debate ensued concerning the matter of primary consideration

being given the last two years of work or Upper Division work 1 with

some disagreement.. Amendment to the motion was made by A. MacKinnon,

seconded by C. Sperling

"that first consideration be given to the final two years

of a student's program,"

Debate continued with disagreement.

Amendment to the amendment was moved by D. Korbin, seconded by

C. Sperling

"that consideration of the first two years record, or to

the last two years record, or to the record of all years

be at the student's own request."

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Debate ensued and vote was taken.

AMENDMENT TO THE AMENDMENT DEFEATED.

Debate continued and vote was taken on the Amendment to the main

motion to the effect

"that first consideration be given to the final two

years of a student's program.

AMENDMENT DEFEATED

Considerable debate followed pertaining to practical methods of

determining completion of requirements and the principles under-

lining requirements for First Class Honors and Honors degree

standing.

Notice of Amendment was made by K. Rieckhoff

"that 3.5 Grade Point Average be calculated from the

Cumulative Grade Point Average based on the entire 132

semester hours required for the degree or on the 62

semester hours of 300 and 400 level courses, whichever

the higher."

Debate continued with consideration being given the Notice of

Amendment to the motion. Comments were made pertaining to the

various requirements for an Honors degree, as between Faculties

and Departments.

Reference was again made to the desirability of considering a

student's final two years of study. Additional questions were

raised concerning the necessity of indicating any classification

other than Honors Standing. Reasons were advanced for indicating

such differences.

Comment was made that it is a student's choice, subject to approval

of the Faculty based upon a student's standing, that an Honors

Degree be undertaken.

Questions were raised concerning students who undertake all of their

work at Simon Fraser University as compared with students who under-

take some of their work in the earlier semesters outside the

University and who are given advanced standing. Problems were

noted concerning the matter of determining

a student's Grade Point

Average under such circumstances.

Some support was

given determination of the Grade Point Average on

Ehe total program undertaken by a student within the University

and some support was given prime emphasis on

the final studies

undertaken by a student.

Reference was made to earlier decisions and problems faced by

Senate in which students had been granted First Class and Second

Class Degrees without prior clear indication by Senate as to the

requirements,with the result that Degrees which had been issued

had been recalled and new statements issued. The necessity of

clarification was noted.

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Moved by K. Rieckhoff, seconded by G. Sperling

"that the 3.5 Grade Point Average required for an

Honors Degree be calculated from the Cumulative Grade

Point Average based on the entire 132 semester hours

required for the degree, or on the 60 semester hours

of 300 and 400 level courses included in the degree

requirement, whichever is the higher Grade Point."

Debate continued and vote was taken on the Amendment to the

first section of the main motion.

AMENDMENT CARRIED

Debate continued and clarification was again requested.

Amendment to the second portion of the main motion was made

by S. Wong, seconded by K. Rieckhoff

"that the same procedure be followed for calculating

the Cumulative Grade Point average of 3.0 required

for an Honors Degree as pertains in calculating the

3.5 Cumulative Grade Point Average required for the

First Class Honors Degree."

Debate was undertaken and vote was taken on the Amendment to

the second portion of the main motion.

AMENDMENT CARRIED

20 in favour

4 against

Question was raised pertaining the effective date of changes

and the Chairman of Senate indicated that if new criteria are

to the advantage of a student these would he applied but if former

calendar criteria would he of advantage to a student these would

apply.

Vote was taken on the main motion in two parts, as amended

"that (1) for the First Class Honors Degree a Grade

Point Average of 3.5 be required and that the 3.5

Grade Point Average be calculated from the Cumulative

Grade Point Average based on the entire 132 semester

hours required for the degree or on the 60 semester

hours of 300 and 400 level courses included in the

degree requirements, whichever., . the higher Grade Point

and (2) that the same procedure be followed for calculating

the Cumulative Grade Point Average of 3.0 required for an

Honors Degree as pertains in calculating the 3.5 Grade

Point Average for the First Class Honors Degree."

MOTION CARRIED

20 in favour

4 against

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It was noted that these regulations would be effective irnmedialy

if to the advantage of a student.

D. Korbin requested that a roll-call vote be undertaken and a

considerable debate ensued as to the nature of the vote requested..

Following review of Robert's Rules of Order decision was made

and vote was taken. The decision of the assembly was against a.

roll-call vote

with four members voting for such vote

and the

request for such vote was defeated. S. Wong and L. Boland requested

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that their votes for a roll-call, vote be recorded and K. Rieckhoff

requested that his vote against the roll-call vote be recorded.

Further debate was undertaken.

Moved by W. Vidaver, seconded by L. Boland

"that there be no distinction in the General Degree

between different classifications."

MOTION CARRIED

16 in favour

3 opposed

It was noted that the result of this vote would provide for a

First Class Honors Degree, an Honors Degree, and a General Degree

which would not carry indication of any classification of First

Class Standing.

B. UPDATED REPORT OF THE COMMITTEE TO STUDY THE TERMS OF APPOINTMENT

AND TENURE OF MEMBERS OF FACULTY - W. VIDAVER

W. Vidaver presented his report and referred to same noting that

his Committee recommended that it continue as a Senate Committee

at least until such time as the censure of Simon Fraser University

is lifted.

Debate was undertaken.

Moved by K. Rieckhoff, seconded by K. Okuda

"that the recommendation be accepted."

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Following debate vote was undertaken.

NOTION DEFEATED

7 in favour

13 against

Debate continued.

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Moved by N. Collins, seconded by K. Burstein

"that the report be received and the Committee be

dissolved."

MOTION CARRIED

6. NEW BUSINESS

DATE OF CONVOCATION 1969

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Moved by A. MacKinnon, seconded by D. Sullivan

"that the recommendation for the date of convocation

be approved."

MOTION CARRIED

The date of convocation was established as Saturday, May 24,

1969, commencing at 2.00 P.M.

NOTICE OF MOTION - SENATE LIBRARY COMMITTEE - D. BAIRD -

PAPER S-155

Moved by D. Baird, seconded by S. Foulds

"that Paper S-155 as written be approved."

MOTION CARRIED

In order to provide continuity it was moved that

"as continuity and membership on the Senate Library

Committee is completely broken once every two years,

that for the year beginning October 7, 1968, the term

of one Senate appointment be for two years and that

the appointment of the elected member from the Faculty

of Science be for one year. Thereafter, the existing

terms of appointment be maintained."

C. ELECTION BY SENATE TO SENATE COMMITTEES - PAPERS S-152, S-152 (a)

Moved by D. Tuck, seconded by K. Rieckhoff,

"that the election by acclamation be approved."

MOTION CARRIED

The motion involved the following Committees:

Senate Library Committee - three senators to be elected for one

year terms to September 30, 1969 - B. D'Aoust, S. Foulds, J. Walkley.

Senate Committee on Honorary Degrees - a temporary replacement

for S. Wassermann to April 30, 1969 - J.C. Harper.

An election to fill one vacancy with the term expiring when the

elected individual's term of office as senator ceases - K. Okuda.

Senate Ad Hoc Committee on Representation of Student Groups on

Senate - one senator to be elected to replace temporarily M. Lebowitz

to April 30, 1969, or until the Committee is dissolved - B. D'Aoust.

Moved by L. Dampier, seconded by D. Sullivan

"that scrutineers for the necessary elections be the

Registrar's staff."

MOTION CARRIED

Following balloting the following election results were declared.

Senate Committee on Scholarships, Awards and Bursaries, 27 votes

were cast and S. Stratton was declared elected.

Senate Ad Hoc Committee on Rules and Procedures pertaining to

Professional Conduct, 27 votes were cast and there was one spoiled

ballot. Nominees declared elected, in alphabetical order, were

J. Barlow, R. Day, R. Harper, J. Hutchinson, K. Okuda, P. Wagner.

Moved by W. Vidaver, seconded by B. D'Aoust

"that ballots be destroyed."

MOTION CARRIED

Moved by W. Vidaver, seconded by D. Baird -

"that Senate confirm the appointments resulting from

the elections."

MOTION CARRIED

ASSOCIATES OF THE CENTRES. FACULTY OF EDUCATION - PAPER S-154

An informal discussion was held with A. MacKinnon providing infor-

mation concerning Associates of the Centres, with reference to

paper S-154, and to additional matters which might require clari-

fication particularly in reference to "Faculty".

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A- MacKinnon indicated that certain decisions had been made by

the Board of Governors when it was acting as Senate, prior to

the establishment of Senate, and to decisions made within the

Faculty of Education wherein the Associates of the Centre had

been granted certain privileges in respect of voting but the

clarification of "Faculty" was now needed for a variety of

!reasons including such matters as convocation rolls.

Debate was undertaken and a number of problems identified.

Moved by S. Foulds, seconded by A. MacKinnon,

"that a Senate Ad Hoc Committee of five members be

struck to establish the status of certain groups not

yet defined as faculty, to make recommendations to

Senate, including eligibility for entry on convocation

roll, voting privileges, and related matters".

MOTION CARRIED

The Senate Nominating Committee was requested to bring forward

names of nominees for the next meeting of Senate.

INDIVIDUAL STUDY SEMESTER PROPOSAL - PAPER S-156, S-156 (a)

A MacKinnon spoke to the proposal of the Faculty of Education

covering an individual study semester, gave reasons for the proposal,

indicated that the proposal had been referred to the other Faculties

and that comments had been received from the other Faculties in

this regard. He noted that the matter had been under consideration

for some time and that it was the desire of the Faculty of Education

that the proposal be approved by Senate for commencement in

January, 1969, insofar as the Faculty of Education is concerned.

Moved by A. MacKinnon, seconded by S. Wong,

"that the approval of Senate be given the Individual Study

- Semester proposal for the Faculty of Education in relation

to the Bachelor of Education degree."

Debate continued and A. MacKinnon provided additional data.

Discussion was held on the paper which had been provided by the

Faculty

Arts in response to inquiry from the Dean of the Faculty

of Education.

Motion was made by D. Korbin, seconded by S. Wong, to the effect,

"that the proposal be applicable also to the Faculty of Arts" but

the motion was ruled Out of order by the Chair, was challenged,

and the Chair was upheld.-

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Notice of motion was made by S. Wong, seconded by D. Korhin,

"that Senate find the paper presented by the Faculty of Arts

is inadequate and refers it back to the Faculty of Arts for

reconsideration" but this motion was later withdrawn.

Further debate was undertaken and R. Baker questioned carefully

the nature of the proposal indicating that there was difficulty

in understanding clearly the intent of the proposal. Inquiry

was made as to whether the individual study semester would be

part of the three semesters which the student undertakes in the

Professional Development Program in Education and whether there

was suggestion that this would be part of the work done in one

of the Education semesters rather than as one of the eight

semesters in Arts or Science. It was noted that it could be

offered as part of the Bachelor of Education degree requirements.

Further debate ensued and the Secretary requested clarification

as to whether or not the individual study semester would be

the current Education 404 semester, or equivalent thereto,

with

the response that the work would be in that area only.

Vote on the main motion was undertaken.

MOTION CARRIED.

Further discussion ensued.

Moved by S. Wong, seconded by S. Foulds,

"that Senate recommend that the Faculty of Arts

consider the adoption of an Individual Study Semester

as approved by Senate for the Faculty of Education

and forward a reply to Senate for consideration at

the November meeting."

Debate was undertaken.

Amendment to the motion was made by K. Burstein, seconded by

G. Sperling,

"to replace the word'the Faculty of Arts' by the words

'the Faculty of Arts and the Faculty of Science'."

AMENDMENT CARRIED

favour

7 opposed

Further discussion was undertaken. Comment was made that

pressure of work rendered undesirable demands that this

matter be considered and brought back to Senate at the November

meeting.

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Moved by L. Funt, seconded by D. Sullivan,

"that the motion with amendment be tabled"

MOTION TO TABLE

DEFEATED

9 in favour

11 opposed

Debate continued. Amendment to the motion was made by

C. Sperling, seconded by D. Sullivan,

"that the words '

forward a reply to Senate for

consideration at the November meeting' be replaced

by the words 'the Deans report to Senate as early as

possible'."

AMENDMENT CARRIED

21 in favour

1 opposed

Further debate was undertaken followed by vote on the

motion as amended,

S"that Senate recommend that the Faculty of Arts and

the Faculty of Science consider the adoption of the

Individual Study Semester as approved by Senate for

the Faculty of Education and the Deans report to Senate

as early as possible."

NOTION AS AMENDED

CARRIED

20 in favour

Further debate was undertaken with notice of motion by

B. D'Aoustfollowed by motion by D'Aoust, seconded by S. Stratton,

"that the Individual Study Semester be granted Senate

recognition as an elective for students in the Faculty

of Science."

Debate was undertaken.

Moved by L. Boland, seconded by S. Wong,

"that this motion be tabled."

NOTION TO TABLE

CARRIED

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DATE OF NEXT MEETING

Moved by K. Rieckhoff, seconded by S. Foulds,

"that the date of next meeting of Senate be

Tuesday, November 12, 1968."

MOTION CARRIED

Suggestion was made that an Executive Committee of Senate might

be established and be of help in expiditing material but it was

noted that other problems might he generated and this matter

required further consideration.

OTHER ITEMS

D. Korbin gave notice

motion that "whereas G.N. Perry,

a member of the Simon Fraser Senate has accepted a position

on a Government Commission concerned with the fundamental

re-structuring of the British Columbia Educational System,

and whereas this represents a continuation of political

appointments which the Simon Fraser University community

finds unacceptable and whereas G.N. Perry has been consistently

delinquent in his attendance and in the carrying out of his

duties as a senator, the Senate of this University

(1) censure G.N. Perry for his delinquency, (2) request the

government withdraw his appointment from the Senate, (3) request

the government to withdraw his appointment from the so-called

Perry Commission."

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S. Wong requested that students be notified clearly of require-

ments for their degrees through advertisements in the Peak and

in registration materials. The Secretary indicated that this

matter had previously been before Senate and that instructions

had been issued to individual departments to ensure that

students received appropriate notification.

CONFIDENTIAL MATTERS

The Senate recessed before entering closed session, with recess

commencing at 11:55 P.M.

H.M. Evans,

Secretary.