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DRAFT UNTIL APPROVED BY SENATE
MINUTES OF SENATE OF SIMON FRASER UNIVERSITY HELD ON MONDAY,
SEPTEMBER 23, 1968, IN THE FACULTY LOUNGE AT 7:30 P.M.
OPEN SESSION
Present: ?
K.T. Strand
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Chairman
R.J. Baker
D.A. Baird
K.R. Burstein
B. D'Aoust
J.S. Foulds
F.J. Fisher (for Dean Funt)
E-H, Gibson
W.M. Hamilton
R.J.C. Harper
D. Korbin
A.R. MacKinnon
K. Okuda
K.E. Rieckhoff
GA. Rheumer
G.E. Sperling
S. Stratton
D.C. Tuck
W. Vidaver
J. Walkley
W.E. Williams
S. Wong
D. Roberts
H.M. Evans
D.A. Meyers
J. Smedley
Absent: ?
A.E. Branca
J.L. Dainpier
A.J. Ellis
A.F.C. Mean
R.
Turner
M.A. Lebowitz
E.S. Lett
C.H. McLean
G.N. Perry
G.M. Shrum
S.
Wassermann
Secretary
Recording Secretary.
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1.
ELECTION RESULT
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The Secretary announced the result of an election of a nominee, to be
appointed by Senate, of the Faculty of Education to replace R.G.Jones
for! the balance of the term of office to May 31, 1971 - won by
S. Stratton.
Moved by S. Wong, seconded by A.R. MacKinnon
"that S. Stratton be seated on Senate"
MOTION CARRIED
2.
APPROVAL OF AGENDA
K. Rieckhoff referred to the closed meeting of Senate held on
September 9, 1968, to an article written by Senator D. Korbin
which appeared in the Peak, and to the fact that he considered
the issue of the article as a breach of confidence with the result
that he wished the advice of his fellow Senate members as to
appropriate steps to be taken in view of the seriousness of this
matter. Discussion followed as to whether this item should be
considered in the open meeting of Senate or in closed meeting and
the Chair suggested that the general question of confidentiality
and what constitutes breach of confidentiality could be discussed
in open session but that the substance of the closed meeting of
September 9th could not be so discussed.
Moved by W. Vidaver, seconded by K.R. Burstein
"that this matter be discussed at this time"
MOTION CARRIED
D. Korbin indicated that he believed his first responsibility to
be to the students, expressed his trust in the students, and that
• it would be his judgement in his position that students are
entitled to be informed about what happens to the University and
about how Senate has conducted University business. He indicated
further that this would be his position until contrary instructions
were given him by students at large.
Various members raised questions to ensure that there was no
misunderstanding of the position stated by D. Korbin and discussion
continued. S. Foulds suggested that clarification was required as
to the nature of material which might be released to the Peak from
closed sessions as he had provided material, often under considerable
difficulty, on items which had been discussed at Senate before open
meetings were introduced. R. Baker suggested that any Senator who
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found himself in a position that he would not be able to respect
the confidential nature of given matters could absent himself
from the discussions on such matters and that there was considerable
precedent in this regard in many bodies similar to Senate. Some
members expressed the view that if any Senator in future violated
matters deemed by Senate to be confidential, or decided not to
abide by the majority rule of Senate that such individuals should be
asked to withdraw or to be removed from Senate meeting.
The assembly turned its attention to the approval of the agenda and
the Chairman, following discussion, ruled the agenda approved.
3. APPROVAL OF MINUTES OF OPEN MEETING OF SEPTEMBER 9th, 1968.
The Secretary conveyed to Senate verbal discussion with
Dr. Cochrane pertaining to statements at the September 9th meeting.
Vote was taken on the motion by G.B. Sperling, seconded by
D. Korbin, which had been tabled on motion by W. Vidaver, seconded
by W. Hamilton which appears in the minutes of the open session
September 9, 1968, pages 3 and 4.
TABLED MOTION DEFEATED
On this basis the Minutes of August 19th, 1968 were approved
without further change.
W. Williams requested that change be made in the minutes of September
9th, 1968 open session, page
5
(c) line
3
of the main paragraph,
with "immature" to be replaced by "premature".
With this change the minutes of the open meeting of September 9, 1968
were accepted.
4.
BUSINESS ARISING FROM THE MINUTES OF SEPTEMBER 9, 1968.
In reply to inquiry by D. Korbin, the secretary indicated that when
legal opinion has been received Senate would be informed in the
matter of membership on the Board of Governors as a representative
from Senate and the effect
of
expiry date of the term of office of
a Senator who might be re-appointed as a Senator through Order-in-
Council.
5.
UNFINISHED BUSINESS.
A. ?
REPORT OF THE COMMITTEE TO STUDY TEIE METHOD, APPOINTMENT,
TENURE AND FUNCTIONS OF DEANS AND HEADS OF DEPARTMENTS -
PAPER S-141, S-141 (a), D.G. TUCK - S-141 (b) MINORITY REPORT.
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Moved by D.C. Tuck, seconded by W.E. Williams
"that the report be received"
MOTION CARRIED
Discussion followed on the steps which might be undertaken
by Senate.
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Noved by W. Williams, seconded by S. Wong
"that this matter not be discussed now but that
once Joint Faculty has made recommendations of
its own this matter be reconsidered by Dr. Tuck's
Committee and then referred to Senate".
Debate continued.
Amendment to the Motion was made by K.R. Burstein, seconded
by K. Reickhoff
"that
"that the words 'this matter be reconsidered by Dr.
Tuck's Committee' be replaced by 'that those
recommendations be adopted by Dr. Tuck's Committee'
AMENDMENT
.LOST
4 in favour
16 opposed
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Vote on the main motion was taken.
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MOTION CARRIED
B.
REPORT OF THE JOINT SENATE-BOARD RELATIONS WORKING COMMITTEE -
PAPER S-132.
R. Baker was requested to speak on this paper and indicated that
a great deal had occurred since the paper had been-prepared and
he suggested that a number of the items would be better discussed
following consideration of Interim Council report and other
reports which were currently being considered across the University.
Moved by R. Baker
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, seconded by A.R. MacKinnon -
"that the report be received"
MOTION CARRIED
C.
TABLED MOTION, K.R. BURSTEIN, C. SPERLING "THAT SENATE
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RESPECTFULLY REQUEST THE BOARD OF GOVERNORS TO INVITE
SENATE TO ELECT A FACULTY MEMBER TO ATTEND ITS FUTURE
MEETINGS"
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As this motion had been tabled pending receipt of the report
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of the Joint Senate-Board Relations Working Committee
consideration could be given to the motion. On the agreement
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of the mover, K.R. Burstein, and the seconder, C. Sperling,
the tabled motion was withdrawn.
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D.
TABLED MOTION, S. WONG, REGARDING THE EXAMINATION BY
THE
LONG RANGE ACADEMIC PLANNING COMMITTEE OF
ALL
PROPOSED
NEW PROGRAMMES -
PAPER
S-123 REFERS.
With the approval of S. Wong it was agreed that this matter
should be brought forward at some future time.
E.
REQUEST BY K. OKUDA TO DISCUSS ALLEGATIONS OF NON-PROFESSIONAL
CONDUCT IN THE
FACULTY
OF ARTS -
PAPER
S-133.
K. Okuda raised the question of procedures to handle problems
which arise if individual faculty members bring charges of
non-professional conduct against other professional faculty
members 1
with indication that at present there are not
appropriate channels for handling such problem.
Discussion followed, K. Reickhoff gave notice of motion,
and debate continued.
Moved by K. Reickhoff
"that Senate appoint an Ad Hoc Committee consisting of
six members including the three Deans and one Faculty
member elected by each Faculty and charge it with
bringing before Senate recommendations with regard to
rules and procedures for bringing before Senate
allegations of non-professional conduct of Faculty
members.
Amendment was moved by D. Korbin, seconded by S. Wong
"that substitution be made for 'the three Deans' with
the words 'three students selected by the Student
Society'
AMENDMENT
LOST
Amendment was made by E. Gibson, seconded by G. Sperling
'that the section pertaining to the make-up of the
committee be stricken and that this aspect be
referred to the Senate Nominating Committee"
AMENDMENT
CARRIED
Further amendment to the main motion as amended was made
by C. Sperling, seconded by E.N. Gibson
"that at the end of the motion the words 'bringing
before Senate' be replaced by 'considering' "
AMENDMENT CARRIED
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Vote on the main motion as amended was taken
"that Senate appoint an ad hoe Committee consisting
of 6 members (with the nominating committee to present
names of nominees) and charge it with bringing before
Senate recommendations with regard to rules and
procedures for considering allegations of non-professional
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conduct of Faculty members"
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MOTION AS AMENDED
CARRIED
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F.
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REOUEST FOR REPORT ON FACULTY COUNCIL PROCEDURES
S. Wong indicated that some considerable time ago request had
been made for such a report but that this had not been
received. Following discussion the Chairman indicated that he
would bring information before Senate at the next meeting
indicating the present situation in respect of Faculty Council.
Request was made for data on the terms of office and present
membership of Faculty Council.
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COURSES WITH LOW ENROLLMENT - (Paper S-84 Refers, January 8, 1968)
Wheretary
indicated that a study had been commenced covering
Fall Semester 67/3 with data being provided to Senate early
in 1968. Senate had requested that the matter be referred
back to individual Faculties and Departments for additional
data with these to be consolidated and up-to-date data then
given Senate. Unfortunately this had not been undertaken.
It was suggested that as this matter was now approximately one
year old a study of such enrollment based on the 68/3 semester
would better serve the purposes of Senate. It was noted that the
previous study provided data on courses with enrollment of ten
or less and further noted that without clarification by the
individual departments enrollments in such numbers might or
might not be reasonable.
Moved by R. Baker, seconded by J. Walkley
"that the previous instruction of Senate be rescinded
and that a report based on the Fall Semester 68/3 be
prepared and submitted to Senate"
MOTION CARRIED
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H. ?
RULES FOR OPERATING STUDENT RESIDENCES - (Paper S-149 -
Information Only).
Moved by A.R. MacKinnon, seconded by C. Rheumer
"that the report be received for information"
MOTION CARRIED
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LIBRARY FINES
The Chairman indicated that this matter had been referred
to the Library Committee and R. Baker indicated a number
of considertions given by that Committee with indication
that further review was to be taken. He requested that
Senate hold any possible action until such review could be
/completed as recommendations could be brought forward at
that time.
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iEFFECTS UPON THE QUALITY OF EDUCATION THROUGH THE ALLOCATION
OF BUDGETS OTHER THAN A WEIGHTING SYSTEM - (Paper S-139)
C. Rheumer referred to discussions held in the Faculty of
Arts and reasons for bringing this item before Senate.
Moved by G. Rheumer, seconded by E. Gibson
"that a committee be struck to review present practice
and alternative methods in allocating budgets for
financing academic programmes"
Considerable debate followed with indication as to the difficulty
in adequately dealing with this matter. Reference was made to a
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number of other reports which have been prepared from time to
time by other agencies.
Following further debate it was suggested that the Committee
might consist of three to five members named by the Chairman
of Senate in consultation with the Chairman of the
Nominating Committee.
MOTION CARRIED
Moved by K. Reickhoff, seconded by E. Gibson
"that the membership of the Committee consist of
the three Deans"
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Amendment was moved
bSr
K. Burstein, seconded by B. D'Aoust
"that the following words be added 'and any such
persons deemed necessaryby the President'
Amendment to Amendment was moved by D. Korbin, seconded by C. Sperling
"substitute 'three Deans and three students selected
by the Student Society'
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ANENDMENT TO THE
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AMENDMENT LOST
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4infavor
9 opposed
3 abstained
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Vote was taken on the amendment by K. Burstein, seconded by B.D'Aoust
AMENDMENT CARRIED
Vote on the main motion as amended was taken
"that
the membership of the Committee consist of the
three Deans and any such persons deemed necessary by
the President"
MOTION AS AMENDED
CARRIED
18 in favor
1 opposed
K.
NOTICE OF MOTION, ISSUED
WITH
THE CALL FOR
THE
MEETING OF
SEPTEMBER 9, 1968, S. WONG,
AND
RESCINDING THE MOTION
"THAT
SENATE RESOLVE IT WILL NOT MEET IN JUNE, JULY OR AUGUST
UNLESS AN
EMERGENCY EXISTS" -
(Paper S-140)
"that the motion that Senate resolve it will not meet
in June, July or August, unless an emergency exists
be rescinded"
Various members spoke for and against the motion.
MOTION CARRIED
14 in favor
5 opposed
L.
OTHER ITEMS - UNFINISHED BUSINESS
D. Korbin requested that Senate Agenda and papers be made
available to students and others who are interested on
Library Reserve before Senate meetings. Discussion followed.
Moved by D. Korbin, seconded by S. Wong
"that the Senate agenda with appropriate supporting
papers be placed in the Library Reserve before
Senate Meetings"
MOTION CARRIED
6.
NEW
BUSINESS
A. PRODUCTION SCHEDULE, GRADUATE AND UNDERGRADUATE CALENDARS -
japer S-142)
Moved by S. Wong, seconded by D. Tuck
"that the production schedule for the graduate and
undergraduate calendars as outlined in paper S-142
be approved"
MOTION CARRIED
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B. COMMENTS BY THE CHAIRMAN ON ACADEMIC FREEDOM AND TENURE
The Chairman commented on the brief which had been, provided on
'Academic Freedom and Tenure and referred to the statement on
Academic Freedom and Tenure which had been approved by the
Faculty Association and the Board of Governors. It was noted
that some persons are eligible for tenure consideration and
that early action should be undertaken. The Chairman drew
attention to Section 3.5 of the tenure brief, as follows -
"The University Committee on Tenure shall be a standing
committee of Senate composed of the Academic Vice-President,
or the President's designate if the Academic Vice-Presidency is
vacant, as Chairman, and two faculty members elected by and
from each faculty. Elected members will serve staggered two
year terms. When cases from Individual departments are being
considered, this committee shall be joined by the appropriate
Department Head or Chairman and two other Faculty members elected
by and from the Department Tenure Committee; all three shall be
non-voting participants".
It was noted further that request had been made for the Secretary
of Senate to conduct these elections immediately.
Moved by C. Rheumer, seconded by E. Gibson
"that a standing Committee of Senate be struck n
accordance with the recommendation made, and that
the Secretary of Senate conduct the necessary
elections immediately"
MOTION CARRIED
C. OTHER ITEMS
The Secretary indicated that the Senate Nominating Committee
had been attempting to complete its roster of nominations
in order that data could be provided to Senate members within
the thirteen day limitation under Senate Rules such that
elections could be held at the Senate Meeting of October 7th1
but that it had been possible to complete the roster within
this time.
Moved by S. Wong, seconded by S. Foulds
"that the Senate rule of thirteen days be suspended
for the current nominations and elections being
conducted for Senate Committees"
MOTION CARRIED
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D. DATE OF NEXT MEETING
It was drawn to the attention of Senate that the date of
the next meeting had been established as October 7, 1968.
E.. ADJOURNMENT
Moved by E. Gibson, seconded by R. Baker that the meeting adjourn.
MOTION CARRIED
9 in favour
8 opposed
The following wished their negative votes recorded
B. D'Aoust, S. Foulds, R.J.C. Harper, K. Okuda
K. Reickhoff, D. Tuck, W. Vidaver
In view of the motion to adjourn no closed session was held.
The meeting adjourned at 11:00 p.m.
U.N. Evans
Secretary.
