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DRAFT UNTIL APPROVED BY SENATE

MINUTES OF SENATE OF SIMON FRASER UNIVERSITY

HELD IN THE BOARD AND SENATE ROOM

MONDAY, AUGUST 7, 1967 AT 7 P.M.

Present:

P.D. McTaggart-Cowan

R.J. Baker

J. Behrens

D. Berg

J.L. Dampier

A.J. Ellis

J.S. Foulds

C.J. Frederickson

G.H. Geen

E.M. Gibson

W.M. Hamilton

R.J.C. Harper

G. Kirchner

Koerner

M.A. Lebowitz

E.S. Lett

S.K. Lower

A. R. MacKinnon

J.W. Matthews

G.N. Perry

K.E. Rieckhoff

G. Sperling

D.H. Sullivan

D. G. Tuck

Walkley

S. Wasserman

W. Williams

S. Wong

S. Yandle

D.P. Robertson

M. Dawson

In attendance:

D. Roberts, Information Officer

Absent:

D. Baird

A.E. Branca

F. Candelaria

A.F.C. Hean

C.H. McLean

G.M. Shrum

Chairman

Secretary

Recording Secretary

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APPROVAL;OF MINUTES

Page 2, Item 2, insert: "M. A. Lebowitz complained that, as

a new Senator he did not have the materials available to him to perform properly

his functions as a Senator. He asked that he be given a copy of previous Senate

minutes, a description of the working rules of Senate and a list of all Senate

Committees, their responsibilities and their composition. The Registrar informed

him that it would be too costly to provide previous minutes for new Senators,

but that copies of previous Senate minutes were available in Departmental offices.

R.J. Baker suggested that retiring Senate members could pass their minutes on to

new Senate members as a general rule."

Page 3, Item 3A, Special Education Project, amend last paragraph:

involved in the project. The Centre would make no more demands on University

funds than would be made by normal enrolment in the Faculty of Education, although

it was possible that the existence of the off-campus program would lead to increased

enrolment in Special Education. Moved by......

Page 4, Item 3C, Interdisciplinary Program in Kinesiology, amend

first paragraph:".. ..laboratory in BioScience. R.J. Baker questioned the

advisability of having a program administered bya Committee rather than by a

Faculty, suggesting it might be at odds with the Act; D.H. Sullivan questioned

the very strict nature of the first two years of the program which required students.

to take a list of courses with no more than four elective hours within the first

sixty hours."

Page 5, Item 4B, Appeal to Senate by Five Graduate Students

amend first paragraph: "...Committee on University Regulations.

S. Yandle served notice of motion "that Senate consider the

appeals of graduate students involved in the Templeton School incident who

are appealing the decision of Faculty Council"....."

The Minutes of the meeting of July 10, 1967, were approved with these

amendments.

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Moved by K.E. Rieckhoff, seconded by G.H. Geen

"that the order of the Agenda be re-ordered to

allow items E,F,G,H,J,K,M,N,O and P to come in that

order at the beginning of the Agenda"

An amendment was moved by D.H. Sullivan, seconded by C. Sperling

"that Business Arising should be given precedence"

AMENDMENT CARRIED

MOTION AS AMENDED CARRIED

BUSINESS ARISING

Proposal for a Special Education Project - S-15

In response to questions enquiring as to the Board of Governors

decision regarding the Senate's recommendation on Special Education,

the President replied that the Board of Governors had approved the program

for one year and had approved the appointment of the co-ordinator for one

year with the provision that not later than the end of that year and as

early as possible the Faculty of Education should come back with a report

on the progress and success of the program and request an extension.

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This was to give the Faculty of Education opportunity to show that this

program could be funded in the manner which the Faculty had in mind and which

had been stipulated in the Senate Minutes of its last meeting.

The reason for the omission of an item on the Agenda which had been

submitted to the Secretary by the student representatives was asked for.

The Registrar explained that the material presented to him did not appear

on the meeting's Agenda as the Chairman of Senate had ruled that the material

pertained to a matter which had not been defined as Senate business, namely

the procedures of Faculty Council.

Some discussion took place on whether or not the papers referred to

which now formed part of the Notice of Motion of D.Berg were in fact relating

to an appeal against procedures or against decisions. It was decided that all

the matters relating to the five graduate students and the relationship of

Senate to Faculty Council could be discussed in relation to Item 3A on the Agenda.

It was suggested that these items could be discussed as Business Arising.

Moved M.A. Lebowitz, seconded E.M. Gibson

"that consideration of this item be deferred no later than 8.30 p.m."

MOTION LOST

It was then agreed to move on to the items in the Agenda which had been

agreed upon.

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NEW BUSINESS

SE.

Transfer of Students from Recognized Regional Colleges - S-22.

Moved by K.E. Rieckhoff, seconded by E.S. Lett

"that Senate approve the interim operating procedures

for transfer students from Regional Colleges as follows:

Normally, students who were eligible for admission prior

to attending the College will be admitted with full credit

for all approved courses in which they received a "C" or better.

Normally, students who were not eligible for admission prior

to attending the College may be admitted upon successful

completion of at least four courses in one semester at the

College. On admission such students will be granted full

credit for all approved courses in which they received a

"C" or better.

Normally, students whose record at the College is such that

had they been at the University their academic Status would be

"on probation", will not be admitted until this condition is

removed."

The meaning of "approved courses" was questioned. The Registrar

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explained that references to approved courses meant courses which had been

agreed upon between the University and the Colleges as having transfer status.

This agreement was arrived at after consultation between the University

Departments and their counterparts at the College in most cases.

MOTION CARRIED.

F. Re-admission of Students Required to Withdraw from the University - S-23

Moved by A.R. MacKinnon, seconded by K.E. Rieckhoff

"that recommendation a. be approved as follows:

a.. Normally, a student who has been required to withdraw

from Simon Fraser for the first time, will be re-admitted

after a period of one calendar year."

MOTION CARRIED

Moved by R.J. Baker, seconded by W. Williams

"that recommendation b. be approved as follows:

b. Normally, no credit will be granted to a student on

re-admission for academic work completed during the required

period of absence. Students required to withdraw will be so

informed. The Senate Committee will keep a record of the

actual application of this policy and report back to Senate

in August, 1968."

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Amendment moved by D. Berg, seconded by D.H. Sullivan

"that the second line be altered to read '...completed

during the required year of absence.

AMENDMENT CARRIED

Amendment moved by G. Sperling, seconded by R.J.C. Harper

"that the wording of the paragraph be amended to read:

• 'Normally, no credit will be granted to a student on

re-admission for academic work completed during the year

of absence except for that credit that the University

usually accepts on transfer'"

The Chairman ruled that this Motion was out of order on the

grounds that it was contrary to the main Motion.

MAIN MOTION CARRIED

AS AMENDED

Moved by K.E. Rieckhoff, seconded by A.R. MacKinnon

"that recommendation c. be acceptas follows:

Normally, students required to withdraw will be

placed on academic probation on re-admission"

MOTION CARRIED

Moved by K.E. Rieckhoff, seconded by G.H. Geen

"that recommendation d. be approved as follows:

d. Normally, a student required to withdraw from the

University on two occasions will not be re-admitted"

MOTION CARRIED

Proposals for revision of the Chemistry Curriculum - S-24

Moved by K.E. Rieckhoff, seconded by J. Walkley

"that the Chemistry program contained in paper S-24 be

accepted by Senate"

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A lengthy discussion took place on the number of electives

and the degree of liberalisation in this program.

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Reference was made

to previous decisions of Senate namely,

October 3, 1966.

"that Senate direct the faculties of Arts, Science

and Education to examine the general question of the liberalism of

their aegree programs and report back to Senate"

January 9, 1967 - "that Senate express its deep concern to the

Science Faculty with the fact that there appears to be no limitation

on the requirements which a department in the Faculty of Science

can impose on a student in the first four levels and requests the

Faculty of Science to reconsider its program with a view to

liberalizing it"

and

January 9, 1967 - "that the Science Faculty and in particular

the Departments of Physics and Chemistry be asked by Senate to

examine the course levels and see what positive action they can take

to secure greater freedom of choice for the students in Science".

Mention was also made of the Committee on General Education which

had been asked to look into the matter of liberalising programs within

the University.

MOTION CARRIED

Bio-chemistry Honors and Major Program - S-25

Moved by K.E. Rieckhoff, seconded by G.M. Geen

"that this Blo-Chemistry program be approved by Senate"

MOTION CARRIED

J. Hindi-101-3 - S-27

Moved by J.W. Matthews, seconded by D.H. Sullivan

"that Hindi 101-3 be approved as follows:

101-3 Introductory Hindi. Continuation of the work of

Hindi 100-3; it should be taken, wherever possible, in

the semester immediately following Hindi 100-3"

NOTION CARRIED

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Deletions, changes and additions to History courses.

S-28

Moved by J.W. Matthews, seconded by D.H. Sullivan

"that the proposals as follows be approved:

Pages 92, 93 and 96 of Undergraduate Calendar.

To be deleted:

241-3 North America Before 1800.

To be amended (to read):

141-3

242-3

243-3

447-5

448-5

449-5

Historical Development of the Americas to 1763

Canada 1763-1873

United States 1763-1890

Latin America and the External World

Economic aspects of Latin America

Social aspects of Latin America

To be added:

200-3 China since 1839

Chinese political, .socio-economic and intellectual

history from the First Anglo Chinese War to the end of

the First Five-year Plan of the Chinese Peoples' Republic

in 1957. (2-1-0)"

MOTION CARRIED

Changes to Geography Graduate Program - S-30.

Moved by J.W. Matthews, seconded by C. Sperling

"that the proposal as follows be approved:

A. M.A. Requirements

The section following "Minimum requirements"at'the bottom

of page 42 should be deleted and tkfollowing substituted:

Candidates for the degree of M.A. must complete 30 semester

hours of work at the graduate level, with B average or better.

All graduate students will be required to take part in the

graduate seminar, Geography 806, which does not carry credit.

Two types of programmes are offered:

a) With Thesis.

Geography 801-2

Geography 802-3 or 803-3 or 805-3.

15 semester hours to be selected in consultation with

the candidate's advisers; of these up to ten semester

hours may be taken in a department or departments other

than Geography.

M.A.Thesis: this carries ten semester hours credit.

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b) Without Thesis.

Geography 801-2

Geography 802-3 or 803-3 or 805-3.

25 semester hours to be selected in consultation with the

candidate's advisers; of these up to ten semester hours

may be taken in a department or departments other than

Geography.

At least three extended essays on topics to be approved by

the candidate's advisory committee. These essays will not

be counted as part of the total semester hours completed

for the M.A. degree. The essays may be based on assignments

carried out as pasrt of the work in the graduate courses.

The department also wishes to add the following item to the

list of graduate courses:

891-2 ) Directed

Not more than five semester hours

892-3Readings

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credit in readings courses may be

893-5 )

counted towards the requirements for

the M.A. degree.

MOTION CARRIED

On a point of order the matter of Graduate Courses in Geography

was reopened and it was decided that the Motion should be altered to

make the final approval of Senate conditional upon the acceptance of

these changes to the Geography graduate program by the Senate Committee

on Graduate Studies.

PSA 172-3 - S-31.

Moved by G. Sperling, seconded by D.H. Sullivan

"that the course Anthropological Concepts be listed in the

Calendar as PSA.172-3"

MOTION CARRIED

Question of replacements for Joint Faculty representatives during

Research Semesters and other temporary absences.

It was decided that the Registrar should conduct a regular ballot

procedure to provide nominations to Senate for the necessary replacemmts

for W.Williams and D.G. Tuck, Joint Faculty representatives to Senate.

It was also decided that the candidate receiving the highest number

of votes would be named as the replacement for W.Williams for eight months and

the second highest would be named as the replacement for D.G. Tuck for four

months.

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In view of the fact that a numberof Faculty will be off the can

for the next few weeks it was agreed that the election should be held

September even though it will mean that the Senate will be short two

Joint Faculty representatives for that one meeting.

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Nominating Committee - S-32

Moved by D.H. Sullivan, seconded by K.E. Riekchoff

"that a Nominating Committee be established to make

recommendations regarding the membership of Senate.

Committees and that the Committee be composed of the

three Academic Deans and the Registrar, and that the

three Deans be assisted by a member of each Faculty"

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MOTION CARRIED

The meeting adjourned at 10.10 p.m. and reconvened at 10.20 p.m.

The Chairman reminded members that they had agreed to discuss

in this item D. Berg's Notice of Motion, 'S. Yandle's Notice of Motia

that had been inserted in the Minutes of the last meeting at the

beginning of this meeting, and in addition the opinion of the University

solicitor regarding the relationship between Faculty Council and Senate

and he suggested that members might also wish to refer to Paper S-34 -

Procedures followed in the Templeton School Incident.

The Chairman asked in which order members wished to proceed with

the consideration of these matters.

It was proposed that the items be taken in the order in which they

were presented at the last meeting, namely: 1. Student appeal;

2. D. Berg's Notice of Motion,and following that the letter from the

solicitor and the report from Faculty Council. S. Yandle presented

the appeal on behalf of five graduate students, John Edmond, Geoffrey Mercer,

Martin Loney, Phil Stanworth and Christopher Huxley. She pointed out that

the students wished to appeal to Senate and asked for general discussion in

Senate as to whether Faculty Council had usurped the authority of others in

its actions regarding the Templeton School incident.

There was some discussion whether or not an appeal could be made against

Faculty Council as stipulated in Section 62.of the Universities Act, inasmuch as

Faculty Council had decided to take no action. The statement was made that a

decision to take no action is in itself action.

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A.R. MacKinnon suggested that it was best for Senate to discuss

how best to proceed after admitting that there had been mistakes made.

He suggested that the first

was necessarily exploratory, and

students were still being worked

received a response from Faculty

taken to clarify certain matters

the setting up of a Faculty Coun

two years of the University's existence

that relationships between the Faculty and

out, He pointed out that Senate had already

Council which suggests steps are being

relating to student discipline, namely

:il/Student Advisory Committee.

A.R. MacKinnon also pointed out that it should be remembered we are

dealing with human lives inasmuch as the kinds of things that happened as

a result of the Templeton School incident can affect the lives of graduate

students or other students or Faculty members for many, many years.

He thought the graduate students should be informed by a personal letter

from the Chairman exactly what took place at Faculty Council, why it took

place,and they should also be informed that the investigations conducted

by the Faculty Council were in no way a reflection on their scholarship

or on their right to continue their studies at this University.

It should also be pointed out to them that no part of the deliberations of

Faculty Council or any matters relating to those deliberations would form

a part of their permanent records. He suggested that if discussion could

take place on these items, it should be possible to formulate a series of

Motions to satisfy the students, the Senate and the Faculty Council and

the University community.

D. Berg thought that the discussion so far had implied that there

were two main points to be considered; l.the redress to the five graduate

students involved and 2. the need for Senate to concern itself with the

operation of Faculty Council. R.J. Baker stated as his view the thought

that an apology was in order to the students for the publication of the

confidential memorandum to Faculty Council from the Chairman, but that

since the University is an academic body. it was most important that academic

performance be taken into account in assessing the action taken in discipline

cases. He went on to say that it should be a practice of Faculty Council or

any other adjudication committee to deal with the infractions of regulations

or codes of conduct without any consideration of academic performance, but

that after it had arrived at a decision to take some action, that action

should only be taken in light of a review of the student's academic performance.

S. Yandle suggested that the most important point in the discussion

to her was the consideration of who in the University was competent to make

academic evaluations of students, and for what reason such academic

evaluations should be made. She suggested that this was in large part the

nature of the students' appeal, namely that they felt they had been subjected

to an academic evaluation by persons who were not competent to make such

evaluations.. Considerable discussion resulted in the view that a letter

should be written to the graduate students and that itshould contain an apology

for the release of the confidential memorandum.

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Discussion then hinged on the exact wording of the letter, and on

or not the apology should be on behalf of the University or on behalf of

the Senate or on behalf of the Faculty Council. A number of wording we-re

suggested for the letter and it was decided that the exact wording ;od b

submitted by. the Chairman for ratification at the next meeting of

Moved by W. Williams, seconded by A.R. MacKinnon

"that this course of actionbe followed"

MOTION CARRIED.

Questions were then asked regarding the dispensation of the st.dn

appeals. The mover of the last Motion stated that his Motion was id

to close the Templeton School incident insofar as these particular

dccif:

were concerned. The Chairman gave his view that the letter was in

to the student appeal, and that it dealt with the question of redres.

However, he did not view the Motion as a termination of the debate ci

Senate's concern with the procedures of Faculty Council. On a show ol

hands the Senate agreed with the President's interpretation that thi Mio

had given an expression of the desires of Senate with relation to tho five,

graduate students and that he was now enjoined to express this in lt:ex' t'ow,

a draft of which will appear as a supplement to the Minutes presented at

next meeting of Senate.

Moved by J.W. Matthews, seconded by

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"that Senate deplores the-e-r-rors in the past proceedings

of Faculty Council,---in.-particular in receiving academic

evaluations of students submitted to Faculty Council by :it.s

Chairman, and recommends-to

Faculty Council a careful study

definition

of its pdwers and duties, for the better ordering

of its procedures in the future"

Discussion of this Motion was terminated very shortly by a Motion

to adjourn, which was carried. The meeting adjourned at 12.10 a.m.

D.P. Robertson

Secretary