•,.--r

MINUTES OF THE SENATE OF SIMON FRASER UNIVERSITY

HELD IN THE BOARD AND SENATE ROOM

ON MONDAY, JUNE 6

1966 AT 1.30 PM.

PRESENT:

P.D. McTaggart-Cowan, Chairman

D. Baird

R.J. Baker

A.E. Branca

T.H. Brose

A.B. Cunningham

A.J. Ellis

•GJ. Frederickson

W.M. Hamilton

A.F.C. Hean

C. Kirchner

I. Koerner

C.H. McLean

A.R. MacKinnon

R. Maud

C.D. Nelson

G.N. Perry

K.E. Rieckhoff

E.M. Shoemaker

D.H. Sullivan

D.P. Robertson, Secretary

ABSENT:

M. Bawtree

T.B. Bottomore

G.L. Bursill-Hall

J .L. Dampier

J.F. Ellis

E.S. Lett

G.M. Shrum

A.M. Unrau

W. Vidaver

Before commencing the business of the meeting the Chairman warmly welcomed

the new members of Senate and introduced them to the other members. He then

noted that this was the first meeting of the complete Senate and

expressed

the

regrets of those who had been unable to be present. For the benefit of the new

members, the Chairman briefly outlined the work done by the Board of Governors,

acting both as the Board and as the Senate until the Senate was formed, and of

the Committee of Heads and of the Senate, The Chairman then stressed the

importance of close liaison between the Senate and the Board of Governors so

that the academic goals of the University could be met.

APPROVAL OF MINUTES

The minutes of the meeting of May 2, 1966 were approved as recorded.

BUSINESS ARISING FROM THE MINUTES

a) Spring Semester Examinations Results

The Registrar briefly reported on the recommendations contained in

his statement on the spring semester grades.

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In the ensuing discussion A.F.C. Hean asked if Senate should

consider <the question of further reducing the importance of final exmjn.

ations. It was pointed out that this was a matter for departmental die.

cretion at this time, partly because of the inherent differences

in the

various disciplines. There was general approval for working towards

reducing the importance of final examinations and it was felt that a

study of this question should be made after a few more semesters; not

from the point of view of establishing uniformity, but to pub].ieh a

study which would challenge others to look at the situation.

The Chairman then requested the Senate to rule on the four

specific

recommendations made by the Registrar, with the following results:

It was moved by K.E. Rieckhoff, seconded by D.H. Sullivan,

"that this recommendation be

approved."

CARRIED

It was moved by K.E. Rieckhoff,

seconded by

T.H. Brose,

"that this recommendation be

approved."

CARRIZD

It was moved by K.E. Rieckhoff,

seconded by

D.H. Sullivan,

"that this recommendation be

approved."

CARRIED

It was moved by T.H. Brose, seconded by D.H.

Sullivan,

"that this recommendation be

approved."

CARRIED

Grading Systein

A.B. Cunningham reported that the Faculty of Arts at its meeting

of June

3 had earnestly requested that Senate reconsider the restoration to the

grading scale of A and C+ while accepting the elimination of D+ and D-.

The Registrar reported that instructions on the new grading system

approved by Senate had already been issued to faculty and to students and

requested assurance from Senate that any change would be deferred at least

for this semester and preferably longer.

The Chairman reported that there would have to be the normal supporting

papers to consider changing the grading system and the difficulties which ouch

a change would present would be considered at that time.

A.B.

Cunningham requested that the matter be placed on the agenda of the

July Senate meeting.

NEW

BUSINESS

Na) Election of Members of Senate to Board of Governors

.• The Registrar advised that he wished to change the proposal sot out in

his paper on the manner of handling the election. He now proposed a simple

ballot form to fill the three positions, rather than the weighted transferable

ballot. Those eligible for election would be asked if they were willing to

stand for election before the ballot was prepared.

Page No. Three

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It was moved by K.E. Rieckhoff, seconded by A.R. MacKinnon,

"that the amended suggestion of the Registrar be adopted."

CARRIED

Election of Members of Senate to Senate Librar Committee

The Chairman reported that the building up of the Library was a

critical area in the growth of the University and that the Library

Committee would be a hard-working Committee. He therefore recommended

that this election be deferred until after the election of members to the

Board of Governors, as it would be onerous for any one member to serve on

both. It was agreed that the matter be deferred. The Chairman will

consult

with the Senate members and bring in nominations after it is known who has

been elected to the Board of Governors.

The Chairman then reported that one of the early recommendations made

by the Librarian was substantial

investment in serials and

commended

him

for the foresight which

had made it possible for this University to have

one of the best serial collections in Canada. The Librarian outlined to

the Senate the procedure for working with the faculties

acquisitions.

c) Request from

Council for Clarification of Section 64

The Chairman pointed out that the reason for the request for

guidance

from Senate had reference to the words "general rules" in Section 64 and

finding the line between general rules and specific rules.

D.H. Sullivan mentioned a $25.00 fine which had been levied and was

ruled out of order by the Chairman as the discussion related to general

rules and not to specific cases. R. Maud suggested that Senate

might

make

recommendations to Faculty Council dii general rules. It was thonpolnted

out that the principle of fines was in the Act as part of the duties of

Faculty Council

and that If a member wished Senate to

discuss recommendations

to the Faculty Council

discussion

paper

should be presented to Senate.

It was then moved by K.E. Rieckhoff, seconded by R.J. Bakers

"that any general rule or regulation whch affected a ic

number of people required the approval of

Senate.'

CARRIED

d).Registrar's Report on Summer

istratjon

The Senate took note of this report from

L 11 1 0 Registrar.

rasReorton High School Liaison

In presenting this report the Registrar advised that

he considered it

important for Senate to know of the extent of

the

liaison work done with the

high schools.

In the ensuing discussion C.J. Frederickson asked if the Registrar

planned to advise each high school of the marks of students frori that school.

The Registrar advised that he intended to do so, but that

the

informatIon

would be confidential and for the guidance of

the

counsellors only.

K.E. Rieckhofl advised that not all members of faculty wt-re aware of the

liaison work done by the Registrar and requested that

all

facult y,

infcr.e4.

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I. Koerner asked about the guidance given to students entering the

University particularly from private schools. The Registrar advised that

one of the reasons for going to the high schools was to enable counsellors

to give the proper guidance. Advisors are also available in the Registrar's

Office and prior to registration there will be a week during which Faculty

Advisors will be available to the students.

The Senate commended the Registrar on his report, with the recommendation

that efforts be continued along these lines, with particular note to consider

the private schools where it was probable that counselling service was not

as extensive as in the public schools.

f) Registrar's Report on Admissions_Test

In presenting his report the Registrar outlined the procedure for ad-

mission at the University. This procedure is primarily based on provincial

examinations, which are very good in this province.

After considerable discussion it was agreed that no recommendation for

action be made at this time. The Registrar will keep in close touch with

the group and other interested parties, will assess the study as it progresses,

and will keep the Senate informed of developments. The present admission

procedure should continue and no indication will be given at this time

that the University will join the Admission Service.

4. OTHER BUSINESS

R. Maud advised

the faculty from the

in question dealt wi

category which might

that he and T.H. Brose had requested the April report to

Committee of Heads be discussed in Senate. The report

th the possibility of establishing an addiLioud facuLty

be identified as "tutor..

The Chairman advised that there were two ways to deal with this cuetion

in Senate. The matter could be placed on the agenda for Senate with

discussion paper, or Senate could invite a report from the Committee of Reads

as soon as possible.

In the following discussion R. Maud indicated he was not prepared to

present a paper to Senate on this question. The subject will therefore be

presented to Senate through the Committee of Heads.

DATE OF NEXT MEETING

The Chairman announced that the next meeting would be held on July 4th

at 1.30 PM.

The meeting adjourned at 3.50 PM.

D. P. Robertson

Secretary