MINUTES OF.

HE iEEIG OF ThE SENATE OF SIMON FRASER UNEVE2SI1

'i'. HELD

FOR

IN THE EDARO A

ND SENATE ROCt'

ON MONDA, MCH 7 1966 at

1:30

PRESENT:

D. Baird

R.J. Baker

N. Bawtree

T.H. Brose

P.C. Copes (for A.B. craningham)

J. F. Ellis

C. J.

Frederickson

G. Kirchner

P.D. McTaggart-Cawan

A.R. MacKirori.

R. Maud

C.D. Nelson

K.E. F3.eckhoff

D.P. Robertson

E.M. Shoemaker

G.M. Shrnrj.

D.H. Sullivan

A.M. Unrau

W. Vidaver

T.B. Bottomore

ABSENT:

G.L. 1rsI11-Hall

A.B. Cunningham

Arnold F.C. Hean

C.H. McLean

G.N. Perry

1. APPROVAL OF NINUES

R. N. Maud objected to the use of the word "agreed" in the mfrute, stet:Lng

that the degree of

unanimity on any point was important and shwld be re-

flected in the minutes.

The Chairman advised that if the naority were in

favour of the point under disciision the term "agreed" was a proper

te-

ment for the minutes. The Charice.11cr advised that minutes should be r-

stricted to the very minfru!n of e

lanaticn and not summarize dIscussion.

R.N. Maud asked that future minutes -state moticrs lost as wel!. as passed.

On page

3, item 7. should read: "It

was moved, seconded and agreed that

the first sentence only ba retained -under this headina, namely:

'The

University does not assume

arental cbiiations or repc

ibilities,

but

relies on the good sense and hce training of the student In matters of

personal conduct."

On page 4, item 10. shcr1d read:

1t wes moved, seconded and agreed

that

students objecting to menershIp

the Student Society be advised that:

they

must pay

the equivalent of the fee

but

that they need not

he members."

With the foregoing changes the minutes were

aprovd.

,'1

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f*ueA

BUSINESS -ARISING FRO O

M ThE MLES

The question of tfrLe of future mngs was doussed. It was agreed

that until the new uemb wera present the t2ie of meetig wld re-

main at 1:30 in the afternoon.

NEW BUSINESS

The Chairman reported that this had been brought directly to senate as

it appeared to be relevant only to a university

that

had a medical fac-

ulty and if this was the opinion of the enate the. matter could be

referred to UBC and there would be no reason to have the faculty study

the question in detail. There was a suggestion that the matter he re-

ferred to the Department of Psychology for advice on whether it was

necessarily tied to the medical area. :ha President suggested that he

correspond with the Associated Boards of Health and with the University

of British Columbia, saying

that the Senate has

noted this letter, eu

dorses

the urgency of the matter, but is of the oin!on that this could

best be taken up at the University of British Columbia; and if they de-

cide not to do so, this University would be prepared to give the matter

further coesideratiun. After sce discusim it was agreed that the

President should proceed along these lines.

b), c) and d) Proposals to establish Senate Ccm.ittes on Graduate Studies,

or, Graduate Admissio

n. :

- .

and 'rad-qte Studies in tll-a

Dean Nelson pointed cut that it had been agreed at the Cimittee Of

Heads

January II, 19

66, that

these

matters should go to faculties be-

fore proceeding to Senate and moved that the procedure set up by the

Committee of Heads be followed. The motion was seconded by W. Vidave.r.

MOTION CARRIED

The faculties will report back before the next meeting of Senate as

these three items will

be placed on

the

for the next meeting.

3. e)

!posalt__establish

and

a Senate

CoitteeoTerateAdmissions

The Chairman briefly outlined the work done by the Admissions Cmittee

under Dr. Hacring. The Registrar advised that the paper to be

dis-

cussed had been reviewed by the present Admissions Committee and by the

Committee of Heads.

The section under "Purcose - Athissions was discussed. It was agreed

that in item L. the sentence in parenthesis be d1td and the first

sentence read:

fff0

determine the eligibility of applicants for admission

to the University in the li

ht of the Sena'tas policy on admissions.

Under "Standings"', item 1. should read:

determine the eligibility

of students to proceed in their studies at the University in the light

of the Senate's policy on scholastic stand ngs.

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7)kr

Under

Operation",

Item 1. should be: "The Cowittee shall have a

quonim of

e."

1. under this headit shld

become item 3.

It was agreed that the Chathean o the Cc r!ttCe .shonld be a full

member with a vote.

.c:'riON

The question of submitting infnration to the Senate on

the

Committee's decisions was discussed and the Registrar advised that

the Registrar's Report, which would be submitted to Senate each

semester, would contain this information.

Under "Appeals" there was considerable discussion on the right of

students to appeal against decisions of the Committee. It was moved,

and seconded that

item 2. be adopted as

written. It was then suggested

that in

advising an applicant of

rejection the applicant also

be ad-

vised of his or her right to have the judient reviewed if additional

Information is received to justify such action. This would not be

applicable to those who do uct meet published requirements. The Pres-

ident suggested that a paragraph be

added under "Admissions" indicating

that

the applicant learns of t:he decision of the Committee from the

Registrar and is acquaintd with the fact that he or she has the right

to have the

decision reviewed upon presentation of additional

materiel.

There was general agreement to

this suggestion. The Registrar will add

such a paragraph.

Under "Standings", item 2. shczld read: "There will be no appeal to a

higher authority against decisions of the Committee where such decisions

have been based solely on the published regulations." It was then agreed

that the balance of page. 2. be deleted and that

the

following be added

under

item

3.: "in other cases an appeal

to Senate may be made. If this

results

a large number of appeals Senate will review, its policy."

With the foregoing changes the submission was passed.

3. f)

PropQsaltoestablith a S ate C ittee. on Hon orar Deree.s

There was general a g reement

that

thIs pa p er be acce p

ted as submitted.

The President then

proposed the following membership for this Commit-tea:

R. J. Baker, J.F. Ellis, K.E. Rleckhoff, Cyrus

H. McLean, T.H. Brose,

A.M. Unrau.

,94?

Those present we asked if they were agreeable to serving an the Ccitte.

and If they agreed

the suggested membership. Both questions were answered

in the affirmative. The President will contact Mr. McLean on this question.

3. g)

Proposal toestablsha_enate Librar y Com.nLttee -

It was moved and seconded that the membership of the Committee, In addit:io

to the Librarian, the Preidnc, a

wo Assistant Librarians, be made up

of three members cf Senate and three members of

Faculty, one to be nomin-

ated

by each faculty.

MOIION CARRIED

It was further agreed that the ap p ointment of members from Senate be held

until all

members are present, but that the faculty members should be

appointed immediately, and the Librarian

cLuld hold a meeting as soon as

faculty members were appointed.

tot

1ACTION

3. h) A Proposal to establish a Senate Committee for Scholarships, Awards

and Bursaries

R. J. Baker objected to item 3. The Preside-:at advised that consider-

ation of applicants for athletic and other awards seemed tc embrace

to a large extent non-academic considerations and therefore Presidents'

committees should first consider such applications. The Senate

Committee would then review the proposals after the preliminary screen-

ing had been accomplished. If this was agreed to the President would

move to set up one committee to administer University awards and a

similar committee for athletic awards. Both committees would have the

same membership. It was then moved, seconded and agreed that item 3.

be changed to read: "To review the athletic awards and University

awards proposed by the President's committees to be established for

that purpose."

After some discussion the Membership as submitted was adopted. The

President will consult with the individual faculties and submit a

proposal for membership for the next meeting.

The question of terms of appointment was discussed and the President

requested the Registrar to look into the question of whether a rule

stating that an individual may succeed himself once, but not twice,

would produce a workable arrangement.

ISTRAR

(ELLIS requested and the Chairman promised that arrangements would be

EREGISTRAR

made in future to serve coffee at the Senate meetings.)

3. i) Regulations Goverghe Conduct of Examinations -

T. H. Brose asked if this subject should not be for decision by

faculty rather than Senate and the Chairman advised that it was a

matter of timing: the regulations must be in being for the examin-

ations next month. The Registrar advised that the regulations had

been reviewed by the Committee of Heads and would not be published

in this calendar. T.H. Brose suggested the regulations under dis-

cussion be marked 'Provisional and then be adopted in faculty, in

Joint faculty, modifications made, and come back to Senate.

The Chairman stated it would be noted in the minutes that the regul-

ations had not been discussed by faculty and recorded as being sub-

ject to amendment at a later date as a result of such discussion.

The paper was then discussed item by item and the following changes

made:

2. Examination Timetable - line one, change to: "Examinations nor-

mally shall be of 1, 2, or 3 hours duration.

Invigilation - Paragraph three to read: The PresOfficr

chosen by the Registrar from the roster of invigilators siall be

of faculty rank."

Physical Arrangements for Examinations - The third paragraph in th

section to be moved to become the first paragraph under section 8.

9. Course Grades - Insert Wherever possible" at the beginning of the

second sentence.

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•

The Chancellor recommended that examination results should be re

leased only by Senate or some co idttee of Senate and the fact noted

on the

regulations. After some discussion it was agreed that an

additional

paragraph, marked "iO be added, stating that course

grades at the end of a semester are not to be released until

approved

by the Committee on Admissions and Standings.

3. j)

Draft Co d

R.N. Maud asked if it was

order to

ask

for a report on what Faculty

Council had been doing. The

Chairman reported that the draft ftc' he

Student Council for the Cor titut

of the Student Society has just

been transmitted. It will be

considered

at the calLing meeting of the

Faculty Council and in due course will be transmitted to Senate. As

far as the Student

ourt is concerned,

the

judgment of the Faculty

Council was that the original concept was a long

way

from what was

desired and the draft was returned to the students.

The Chairman advised that the Faculty Council felt it would be wise

•

to have this simple code of conduct issued now so the students would

have some guidelines. It was then moved and

seconded that the Senate

endorse the paper.

It was then moved and seconded

that sections 3. to 8. be accepted as

"Regulations of the University", with suitable redraft±o:g by the

Faculty Council. Sections 1. and 2. are to be deleted and a prele

suitable to the new title redrafted. An amendment was then made to

motion that the revised paper be returned to Senate for discussion.

The amended motion was CARRIED.

The Faculty Council was asked to consult with the students on

the

draft.

3. k) Sororities and

Fraternities

The Chairman advised that this matter was on the agenda for the Faculty

Council and would be referred to

Senate by

the Council.

C. J. Frederickson moved that the Senate endorse the principles out

lined in the paper presented by A.M. Unrau.

OEt

The Chairman advised that Delta Upsilon International had addressed a

petition to the Student Council and had

written to

the. President asking

about the views of the University on fraternit1es The subject is also

on the agenda of the Student Council and the Cha1ran asked if the. matter

should be deferred pending advice on what was decided by the Student

Council. He then suggested that in the light of what is going on in the

student body the paper be referred

Faculty Council, to come baok to Senate

•fr

I/a/

•

£9-I

The Chairman then referred to the motion to endorse the. principles

of the paper. He further stated that such a motion could only be

accepted as a statement of opinion to the Faculty Council.

T. B. Bottomore moved the foll(y

1ng amendment:

Senate at this time should not make a definite ruling on the question

of the recognition of fraternities and sororities, but

Senate express to Faculty Council that its sympathies are not in favour

of fraternities and sororities at Simon Fraser University.

The Chairman ruled that this was a contradiction of the motion itself

and called for a vote on the motion by C.J. Frederickson.

McYI.ION LOST.

The motion proposed by T. B. Bottomore was then

seconded and

put to

vote.

T.H. Brose requested that he be recorded in the minutes as being

opposed.

OTHER

BUSINESS -

The question arose as to whether papers 3. b), c) and d), which had been

referred back to the faculty, would be referred back to the Committee of

Heads and a report was requested from the President on the stas of the

Committee of Heads. The Chairman advised that he would

ãiè' an out-

line on the workings of the Committee of Heads if the Senate so wished.

The Registrar suggested the advisability of preparing a Rules Committe

for the Senate and pointed that rather than spending time redrafting a

paper from the Faculty Council, such as had been done on the "Code of

Conduct for Students" paper, the paper could have been returned quickly

to the Council with pointed comments from the Senate.

The Chairman then congratulated the Chairmen and members of the Ad-

miss-ions and the Scholarship contnittees for their work in piloting these

committees during the first year.

The meeting adjourned at 6:00 PM

:.;

I (

ION

P.D. McTaggart-Cowan, Chairman

D. P. Robertson Secretary