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NjTES OF THE FIRST MEETINC OF THE SENATE OF SIMON FRASER
UNIJRS:I
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he.d in the Bard and Senate Room on Mcnday,
Nvnbr
29th,
1965.
Present:
President P. D.
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cTaggart_Ccwa, Chairman
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or C. N. Shrum
- D. A.
Baird
M.
Bawtre
T. B.
Bottomre
T. H.
Brose
G. L.
Bursill-Hail
A. B.
Cunningham
J. F.
Ellis
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A.F.C.
C.- 3.Frederickson
Han
C.
Kirchner
A. R.
MacKinnon
R. N.
Maud
C. N.
Perry
K. E.
Rjeckhoff
E. N.
Shoemaker
D. H.
Sullivan
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A. N.
V.
L'nrau
Vidaver
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L. Wilson, Acting Registrar, Secretary
Absent:
K. J.
Baker
C. D.
Nelson
In
Att
en
dance:
R
Broderick, Recording Secretary
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I)
AC-ENEA
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It was
c-ved and seconded:
That the agenda be approved as presented.
CARRIED
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2)
F-
^
-`ES
OF PREEJRC
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Dr. Ellis advsd that there were several members of
facty wafting outsIde wanting to kncw if the Senate would
P
erm it
spectators.
A brief discussion followed in which the
membvrs generally expressed their reluctance to permit the
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adaIss.n of spectators at this time.
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it was moved by Mr. Frederickson and seèonded by Dr.
Rleokhcff:
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That visitors be excluded from Senate at this
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time, and that
the
matter be reconsidered after
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Senate has been in existence for some time.
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Dr. Vaud had ben asked by his colleagues to support their
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visiting the meeting and was therefore opposed to the motion.
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Nt. Bawtrc then reqested that a specific date be set for
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re.-cpantng the issLe.
Dr. Shrum reccnended that the matter
sho:ld be. pestperd
nt1l Senate Is mcre fully ccnstituted.
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An avndrnont was movud by Dr. Bjrsiil-Hail and seconded by Mr.
Bawtree
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That the matter be reviewed when Senate is
more fully ccstituted.
CARRIED
carried.
The amended motion then carried.
3)
RECEIPT CF REFGRT ON DECISIONS MADE BY THE B3ARD OF
GOVERNORS ON BEHALF CF THE SENATE
The Chairman referred the members to the report on decisions
of the Board of Govenors made on behalf of Senate and asked that
it be received.
It was moved and seconded:
That the report be received.
CARRIED
Mr. Sullivan expressed the opinion that such information as
Professor Baker's proposal on the trimester system mentioned in
the report should be made available to the Setiate.
The Chairman advised that only some of this information was
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now germane.
Much of the material was printed in the first
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calendar.
He siggested that Senate members go through the report
Members of
Senate
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and indicate the material they wished to have.
Mr. Sullivan
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recoioemdd that consid
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ration be. given to distributing all
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appendices listed in the report to all members who do not have
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this information at their disposal.
Dr. Rieckhcff then reconmHnd
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ed that proposals as well as amended proposals should be listed.
Dr. Shrum pointed c-ut that this would be difficult, as original
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propc-sals were not always recorded.
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The Chairman advised that he would request the Acting
Acting
Registrar
Registrar to go through this report and provide the appendices on
impertant matters.
He will also request that wherever possible
she provide material on other references of interest to the Senate.
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It would help her in this work if she were given specific refer-
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ences by the members of Senate.
This information will be compiled
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and distributed to each member of Senate.
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4)
PROGRAM FOR THE APPROVAL OF CALENDAR CHANGES AND ADDITTONS
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The Chairman reper ted that in the absence of a Senate a
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committee of facult
y
was established to ccmmenco work on the next
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calendar.
The work is now well advanced and the report distributtd
to Senate moirbers was made up by the committee., reccmmending certain
deadlines for material and pubicatiOfl.
In the discussi on
it was
noted that if an annual issieof the calendar was planned it would
have to b
issued about February if it were to ccver the summer,
fall and spring semesters or in June if it wete to cover the fall,
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spring and summer semesters
the present calendar covered the firsts
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two semesters only so that a new calendar at this time is unavoidable.
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It might be advisable to plan a supplement to be issued in the summer.
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The Chairman advised that the committee proposed that the
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calendar be presented in two parts, the undergraduate portion now and
subsequently a small graduate calendar.
The proposed deadline for the
undergraduate portion is December 15th
The Chairman then asked if it was agreed that the calendar be
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issued in two parts.
It was moved by Mr. Hean, seconded by Prof.
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Vidavar:
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That the calendar be prepared in two parts.
CARRIED
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The Chairman then asked, in view of the December 15th deadline,
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if the Senate wished to review the material for this undergraduate -
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portion of the calendar,
it was agreed that Senate should do so.
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The mat
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rial will be available from the Calendar Committee
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immediately after the 15th and it was suggested that this material be
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referred to a committee of Senate to review the material before it
was discussed at the Senate meeting.
Mr. Sullivan moved and Mr. Frederickson seconded:
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That a steering ccmmittee, representing a member
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of each faculty, be set up to bring forward
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recommendations to the Senate on the material for
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the èa1endar.
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Professor Bcttomo
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e said he did not think it necessary to
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establish such a committee:
when material is prepared it goes to
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the Curriculum Committee of the faculty and is circulated.
He
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recomirided it be given directly to all members of the Senate for
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consid.ratic'n, as he felt consideration first by a committee would.
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delay the caletdar.
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The rresfdent then called for a vote on the motion proposed
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b y
r. fo]a- a-.-.d s:c-od by hr.
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MCTN LET
It was the- agr=d
that
the iater ial shcold be circlat-d
to o'rr:bors of Enate as scon as pssible after December lath and at
the next meetirg of Se
n ate
the
beans in turn would present t!
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Deans
calendar material
fr.
n
their Faculties. Matorjal for the graduate
calenda
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will
be
d--alt with in the sane manner.
The question of the
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ecessity of Senate reviewing the
material for graduate brochures was then
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SCUSSCd.
It
was agreed
that Senate would be interested in such brochures, but as long as
they did not conflict
with
iriformatjon
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jr the calendar it was not
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essary for Senate to approve each brochure.
5)
POLICY ON NN
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Dean Wilson reported that a relatively small number of
students had net completed payment of theIr fees. The deadline
originally set for Payment had been set aside because of the
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of the first regjstr4. and notices had since been
sent t ths in arrears by the Bursar.
There folI.:wed a disoss0n on whether this was a matter fcr
the fnar or for th Loard. It was decided that It was properly
a matter for the Eard and will be taken up at the meeting of December
The
Bursar wi
be reqas td to send a final warn-*.--g that if
Bursar
they do met pay
or make satisfactry arrang ants, tfeir
standing is In Jecpardy. A list of such students will b sent tc
faco.ty and theIr examinations will not be acoepted. The date in the
rjet calendar cm paynent of fees Is January 7th and will be
enforced.
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ST
A2L7hE
The Chairman asked the Senate to consider the question Of
what constituted failing a semester. It was felt that this matter
should be decided In a joint meeting of faculty and it was reccmn-.d_
ed that a soec.ial
eting of Senate be held on this questIon after a
report had bec: received frm faculty. It was pointed cut that this
was a matter that had to be
dCIdd
ncw because It was rcqu!red for
the
processing of the results
c-f
the. examiratjcps being held this
SCmCster.
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The qest:n of the "f" grade was
discussed
and its roaming
was olar ifed as beftg
gr
t:.e
ad--- f:r a bcrdor-lj-
i
e case giving the
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department the opportunity to terminate study of the subject by a
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student but t give credit to the student for the course. A
student wishing to remove the "T" grade might do so either by ra
peating the course or by writing an examination at the end of the
next semester without having repeated the course.
Dr. Shrum then said that as this was an urgent matter, he
moved, and Professor Bottomore seconded:
That for this semester a student taking one course
required C+ to receive credit and a student taking
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more than one course required C or better, without
prejudice to what the faculty decided later. CARRIED
The question of whether a student who fails to get standing
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should be allowed to re-register was then discussed.
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Dr. Perry recommended that for this Semester students be
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allowed conditional status so that the student knew where he stood
and Dr. Bursill-Hall supported this.
Dr. Unrau moved and Dr. Rieckhoff seconded that:
Students who fail in every course should seek
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re-registration through the Admissions Cmmitte.e.
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In consid
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ring these cases it is the wish of Senate
that th Admissions Committee treat them generously
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and that the possibility of conditional status as
suggested by Dr. Perry be considered.
CARRIED
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7)
STUDENT
DEClPLfl
The Senate was asked to consider the following recorrjnend-
ation by the Faculty Council:
That the present student government be reccgnized
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udethant
t
ctourhe
st tsudeubjntecs
t
be
to
aa utdehortaiilzeed d
stco rutseit ny
up
of
a
the student court by the Faculty Council.
Dr. Maud announced that he had a bulletin involving student
courts which he felt members of the Senate might like
to
have and
will arrange to send out copies.
Mr. Sullivan requested that the two questions be consider-
ed separately. He has no objection to having students draw up
terms of reference for these courts, but considered it essential
that Senate give very careful consideration to this after receiving
Faculty Council recommendations. Several members agreed.
The Chairman then asked the Senate if it would recognize the
student government as it now exists, subject to the Faculty Council
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Satisfying itself that the Cozis-,itutjoll is in good form. Senate
agreed.
Mr. Sullivan moved and Dr. Burajil_Itall seconded:
That Senate not accede to the request of Faculty
Council to setup a student court, but Invite the
student to submit proposals through the Faculty
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Council for the student court, indicating the
C
g
ove
ounc
rni
il
ng
to
of
subm
its
i
j
t
uritis sdi
rec
c
om
tion
me
a
nda
nd
ti
a
ons
sk
f
t
or
he
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F
ena
acul
te,
ty
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consideration.
CARRIED
Mr. Bawtree requested that members of Senate receive minutes
of the meetings of the Faculty Council and was advised that they
would be available in the office of the Registrar.
8)
SENATE
REP
RESENTATI,ES ON BOARD OF GOVERNORS
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The question was asked whether the members of the Board of
Governors now serving on Senate could Continue to serve on the Board.
It was pointed out that Without these members back on the Board the
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work of the Board would be
hand
icapped,as it would be without a
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quorum most of the time
The Chairman then advised that his
Interpretation
of the Act
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was that it was the wish of the Lieutenant Governor in Council that
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the members of the Board now serving on Senate continue to serve on
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the Board of Governors pending the election of the three members to
the Board by the Senate.
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It was moved and seconded;
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That Senate accept this interpretation.CARRIED
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It
was moved and seconded:
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That the election of members of Senate to the
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Board of Governors be deferred until the election
now In progress of the six members of Convocation
to the Senate has been completed.
CARRIED
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9)
MEMBERS OF
CO
NVOCATION TO SENATE
The Chairman reported that letters to Convocation have now
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been sent out and that the Convocation
F
ounders list would be closed
on January 1st, 1966.
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Dr. Shrum moved and Prof. Vjdaver scodde,d:
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That
nomin
ations will close on the 10th of January
and voting will be on the 1st of April.
CARRIED
The Chairman then aske.d the m2mbers if they wished to defer
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agenda items 7. and 8. and consider item 9.
Dr. Shrum pointed out that the question of visitors had
already been conidered under item 7. and recommended that the
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question of the press releases on Senate should also be consider-
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ed.
This could be done either by giving the President authority
to speak for the Senate or by appointing a committee to prepare
press releases.
It was agreed that the President should. issue
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information to the press on behalf of Senate.
The Chairman asked Senate if the minutes should be circulat-
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ed to all members of faculty after approval, or to members of Senate
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only.
It was agreed that the approved minutes would be circulated
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to members of Senate and be made available to other members of
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faculty, by being available in the Registrar's Office and possibly
in the Library.
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Mr. Bawtree asked regarding the procedure for placing items
on the agenda and was advised that items for the agenda should be
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submitted to the Registrar one week prior to the Senate meeting.
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It was then agreed that items 7 and 8 on the agenda be
carried forward to the next meeting
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10)
DATE
FOR NEXT MEETING
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Dr. Bursill-Hall moved and Mr. Hean seconded:
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That regular meetings of Senate be held on the
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last Monday of each month in the evening.
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Professor Bottomore proposed an amendment
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That regular meetings of Senate be held at 2:30
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in the afternoon rather than in the evening.
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This was seconded and the amendment carried.
Dr. Shrum suggested that the date set might be inconvenient
for other members of Senate and recommended that this be an interim
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decision.
Professor Bottomore felt it should not be impossible for
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members of faculty to provide for an afternoon once a -month to
attend Senate, but agreed that the question of inconveniencing
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future members was more serious.
He also stated that later on a
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monthly meeting would probably not be necessary.
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The Chairman suggested that the amended motion be tabled for
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consideration at a later meeting.
This was agreed•.
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It was rncved and
s econded
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That the next meeting be held on January 3rd,
at 2:30 p.m. This will ensure that the. calendar
material is
pr
ocessed in time and since lectures
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start on the 5th, the meeting can start in the
afternoon and continue into the evening if
necessary.
CARRIED
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The meeting adjourned at 6:20 p.m.