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NjTES OF THE FIRST MEETINC OF THE SENATE OF SIMON FRASER

UNIJRS:I

he.d in the Bard and Senate Room on Mcnday,

Nvnbr

29th,

1965.

Present:

President P. D.

cTaggart_Ccwa, Chairman

Chancel

or C. N. Shrum

- D. A.

Baird

Bawtre

T. B.

Bottomre

T. H.

Brose

G. L.

Bursill-Hail

A. B.

Cunningham

J. F.

Ellis

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A.F.C.

C.- 3.Frederickson

Han

Kirchner

A. R.

MacKinnon

R. N.

Maud

C. N.

Perry

K. E.

Rjeckhoff

E. N.

Shoemaker

D. H.

Sullivan

A. N.

L'nrau

Vidaver

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L. Wilson, Acting Registrar, Secretary

Absent:

K. J.

Baker

C. D.

Nelson

Att

dance:

Broderick, Recording Secretary

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AC-ENEA

It was

c-ved and seconded:

That the agenda be approved as presented.

CARRIED

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F-

-`ES

OF PREEJRC

Dr. Ellis advsd that there were several members of

facty wafting outsIde wanting to kncw if the Senate would

erm it

spectators.

A brief discussion followed in which the

membvrs generally expressed their reluctance to permit the

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adaIss.n of spectators at this time.

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it was moved by Mr. Frederickson and seèonded by Dr.

Rleokhcff:

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.''

That visitors be excluded from Senate at this

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time, and that

the

matter be reconsidered after

Senate has been in existence for some time.

Dr. Vaud had ben asked by his colleagues to support their

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visiting the meeting and was therefore opposed to the motion.

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Nt. Bawtrc then reqested that a specific date be set for

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re.-cpantng the issLe.

Dr. Shrum reccnended that the matter

sho:ld be. pestperd

nt1l Senate Is mcre fully ccnstituted.

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An avndrnont was movud by Dr. Bjrsiil-Hail and seconded by Mr.

Bawtree

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That the matter be reviewed when Senate is

more fully ccstituted.

CARRIED

carried.

The amended motion then carried.

RECEIPT CF REFGRT ON DECISIONS MADE BY THE B3ARD OF

GOVERNORS ON BEHALF CF THE SENATE

The Chairman referred the members to the report on decisions

of the Board of Govenors made on behalf of Senate and asked that

it be received.

It was moved and seconded:

That the report be received.

CARRIED

Mr. Sullivan expressed the opinion that such information as

Professor Baker's proposal on the trimester system mentioned in

the report should be made available to the Setiate.

The Chairman advised that only some of this information was

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now germane.

Much of the material was printed in the first

calendar.

He siggested that Senate members go through the report

Members of

Senate

and indicate the material they wished to have.

Mr. Sullivan

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recoioemdd that consid

ration be. given to distributing all

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appendices listed in the report to all members who do not have

this information at their disposal.

Dr. Rieckhcff then reconmHnd

ed that proposals as well as amended proposals should be listed.

Dr. Shrum pointed c-ut that this would be difficult, as original

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propc-sals were not always recorded.

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The Chairman advised that he would request the Acting

Acting

Registrar

Registrar to go through this report and provide the appendices on

impertant matters.

He will also request that wherever possible

she provide material on other references of interest to the Senate.

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It would help her in this work if she were given specific refer-

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ences by the members of Senate.

This information will be compiled

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and distributed to each member of Senate.

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PROGRAM FOR THE APPROVAL OF CALENDAR CHANGES AND ADDITTONS

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The Chairman reper ted that in the absence of a Senate a

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committee of facult

was established to ccmmenco work on the next

calendar.

The work is now well advanced and the report distributtd

to Senate moirbers was made up by the committee., reccmmending certain

deadlines for material and pubicatiOfl.

In the discussi on

it was

noted that if an annual issieof the calendar was planned it would

have to b

issued about February if it were to ccver the summer,

fall and spring semesters or in June if it wete to cover the fall,

spring and summer semesters

the present calendar covered the firsts

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two semesters only so that a new calendar at this time is unavoidable.

It might be advisable to plan a supplement to be issued in the summer.

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The Chairman advised that the committee proposed that the

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calendar be presented in two parts, the undergraduate portion now and

subsequently a small graduate calendar.

The proposed deadline for the

undergraduate portion is December 15th

The Chairman then asked if it was agreed that the calendar be

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issued in two parts.

It was moved by Mr. Hean, seconded by Prof.

•_.•;

Vidavar:

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That the calendar be prepared in two parts.

CARRIED

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.5..

The Chairman then asked, in view of the December 15th deadline,

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if the Senate wished to review the material for this undergraduate -

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portion of the calendar,

it was agreed that Senate should do so.

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The mat

rial will be available from the Calendar Committee

immediately after the 15th and it was suggested that this material be

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referred to a committee of Senate to review the material before it

was discussed at the Senate meeting.

Mr. Sullivan moved and Mr. Frederickson seconded:

That a steering ccmmittee, representing a member

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of each faculty, be set up to bring forward

recommendations to the Senate on the material for

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the èa1endar.

Professor Bcttomo

e said he did not think it necessary to

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--.

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establish such a committee:

when material is prepared it goes to

the Curriculum Committee of the faculty and is circulated.

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recomirided it be given directly to all members of the Senate for

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consid.ratic'n, as he felt consideration first by a committee would.

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delay the caletdar.

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The rresfdent then called for a vote on the motion proposed

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-S.

...4.

-I

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b y

r. fo]a- a-.-.d s:c-od by hr.

r rdrickr.-

MCTN LET

It was the- agr=d

that

the iater ial shcold be circlat-d

to o'rr:bors of Enate as scon as pssible after December lath and at

the next meetirg of Se

n ate

the

beans in turn would present t!

Deans

calendar material

fr.

their Faculties. Matorjal for the graduate

calenda

will

d--alt with in the sane manner.

The question of the

ecessity of Senate reviewing the

material for graduate brochures was then

SCUSSCd.

was agreed

that Senate would be interested in such brochures, but as long as

they did not conflict

with

iriformatjon

jr the calendar it was not

ne-

essary for Senate to approve each brochure.

POLICY ON NN

?A W

F vv5

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Dean Wilson reported that a relatively small number of

students had net completed payment of theIr fees. The deadline

originally set for Payment had been set aside because of the

c cml

jt i

of the first regjstr4. and notices had since been

sent t ths in arrears by the Bursar.

There folI.:wed a disoss0n on whether this was a matter fcr

the fnar or for th Loard. It was decided that It was properly

a matter for the Eard and will be taken up at the meeting of December

The

Bursar wi

be reqas td to send a final warn-*.--g that if

Bursar

they do met pay

or make satisfactry arrang ants, tfeir

standing is In Jecpardy. A list of such students will b sent tc

faco.ty and theIr examinations will not be acoepted. The date in the

rjet calendar cm paynent of fees Is January 7th and will be

enforced.

6 \

A2L7hE

The Chairman asked the Senate to consider the question Of

what constituted failing a semester. It was felt that this matter

should be decided In a joint meeting of faculty and it was reccmn-.d_

ed that a soec.ial

eting of Senate be held on this questIon after a

report had bec: received frm faculty. It was pointed cut that this

was a matter that had to be

dCIdd

ncw because It was rcqu!red for

the

processing of the results

c-f

the. examiratjcps being held this

SCmCster.

The qest:n of the "f" grade was

discussed

and its roaming

was olar ifed as beftg

t:.e

ad--- f:r a bcrdor-lj-

e case giving the

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department the opportunity to terminate study of the subject by a

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student but t give credit to the student for the course. A

student wishing to remove the "T" grade might do so either by ra

peating the course or by writing an examination at the end of the

next semester without having repeated the course.

Dr. Shrum then said that as this was an urgent matter, he

moved, and Professor Bottomore seconded:

That for this semester a student taking one course

required C+ to receive credit and a student taking

more than one course required C or better, without

prejudice to what the faculty decided later. CARRIED

The question of whether a student who fails to get standing

• S

should be allowed to re-register was then discussed.

Dr. Perry recommended that for this Semester students be

allowed conditional status so that the student knew where he stood

and Dr. Bursill-Hall supported this.

Dr. Unrau moved and Dr. Rieckhoff seconded that:

Students who fail in every course should seek

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re-registration through the Admissions Cmmitte.e.

In consid

ring these cases it is the wish of Senate

that th Admissions Committee treat them generously

••

and that the possibility of conditional status as

suggested by Dr. Perry be considered.

CARRIED

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STUDENT

DEClPLfl

The Senate was asked to consider the following recorrjnend-

ation by the Faculty Council:

That the present student government be reccgnized

•

astnd

udethant

ctourhe

st tsudeubjntecs

aa utdehortaiilzeed d

stco rutseit ny

the student court by the Faculty Council.

Dr. Maud announced that he had a bulletin involving student

courts which he felt members of the Senate might like

have and

will arrange to send out copies.

Mr. Sullivan requested that the two questions be consider-

ed separately. He has no objection to having students draw up

terms of reference for these courts, but considered it essential

that Senate give very careful consideration to this after receiving

Faculty Council recommendations. Several members agreed.

The Chairman then asked the Senate if it would recognize the

student government as it now exists, subject to the Faculty Council

...6.

..,

F,R AT::c

Satisfying itself that the Cozis-,itutjoll is in good form. Senate

agreed.

Mr. Sullivan moved and Dr. Burajil_Itall seconded:

That Senate not accede to the request of Faculty

Council to setup a student court, but Invite the

student to submit proposals through the Faculty

Council for the student court, indicating the

ove

ounc

rni

subm

its

uritis sdi

rec

tion

nda

ons

ena

acul

te,

consideration.

CARRIED

Mr. Bawtree requested that members of Senate receive minutes

of the meetings of the Faculty Council and was advised that they

would be available in the office of the Registrar.

SENATE

REP

RESENTATI,ES ON BOARD OF GOVERNORS

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The question was asked whether the members of the Board of

Governors now serving on Senate could Continue to serve on the Board.

It was pointed out that Without these members back on the Board the

work of the Board would be

hand

icapped,as it would be without a

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quorum most of the time

The Chairman then advised that his

Interpretation

of the Act

was that it was the wish of the Lieutenant Governor in Council that

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the members of the Board now serving on Senate continue to serve on

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the Board of Governors pending the election of the three members to

the Board by the Senate.

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It was moved and seconded;

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That Senate accept this interpretation.CARRIED

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was moved and seconded:

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That the election of members of Senate to the

- -•

Board of Governors be deferred until the election

now In progress of the six members of Convocation

to the Senate has been completed.

CARRIED

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•0

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MEMBERS OF

NVOCATION TO SENATE

The Chairman reported that letters to Convocation have now

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••

been sent out and that the Convocation

ounders list would be closed

on January 1st, 1966.

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Dr. Shrum moved and Prof. Vjdaver scodde,d:

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That

nomin

ations will close on the 10th of January

and voting will be on the 1st of April.

CARRIED

The Chairman then aske.d the m2mbers if they wished to defer

-6-

.7.

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FOR ATON

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agenda items 7. and 8. and consider item 9.

Dr. Shrum pointed out that the question of visitors had

already been conidered under item 7. and recommended that the

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question of the press releases on Senate should also be consider-

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ed.

This could be done either by giving the President authority

to speak for the Senate or by appointing a committee to prepare

press releases.

It was agreed that the President should. issue

information to the press on behalf of Senate.

The Chairman asked Senate if the minutes should be circulat-

ed to all members of faculty after approval, or to members of Senate

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only.

It was agreed that the approved minutes would be circulated

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to members of Senate and be made available to other members of

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faculty, by being available in the Registrar's Office and possibly

in the Library.

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Mr. Bawtree asked regarding the procedure for placing items

on the agenda and was advised that items for the agenda should be

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submitted to the Registrar one week prior to the Senate meeting.

• -:

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It was then agreed that items 7 and 8 on the agenda be

carried forward to the next meeting

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:. '---

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10)

DATE

FOR NEXT MEETING

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Dr. Bursill-Hall moved and Mr. Hean seconded:

That regular meetings of Senate be held on the

last Monday of each month in the evening.

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Professor Bottomore proposed an amendment

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That regular meetings of Senate be held at 2:30

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in the afternoon rather than in the evening.

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This was seconded and the amendment carried.

Dr. Shrum suggested that the date set might be inconvenient

for other members of Senate and recommended that this be an interim

•.

decision.

Professor Bottomore felt it should not be impossible for

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members of faculty to provide for an afternoon once a -month to

attend Senate, but agreed that the question of inconveniencing

•k

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-...

future members was more serious.

He also stated that later on a

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monthly meeting would probably not be necessary.

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The Chairman suggested that the amended motion be tabled for

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• •

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consideration at a later meeting.

This was agreed•.

...8.

8 -

It was rncved and

s econded

That the next meeting be held on January 3rd,

at 2:30 p.m. This will ensure that the. calendar

material is

ocessed in time and since lectures

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start on the 5th, the meeting can start in the

afternoon and continue into the evening if

necessary.

CARRIED

The meeting adjourned at 6:20 p.m.