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To
. SENATE
.
.
. from SENATE COMMITTEE ON AGENDA AND RULES
Subject
......NOTICE OF MOTION - AMENDMENT TO THE
Date
NOVEMBER 18, 1975
RULES OF SENATE
Notice is hereby given of the following motion to be
put to the January meeting of Senate:
MOTION: That Senate amend Section V "Meetings" Sub-
section A. 6 of the Rules of Senate
From: "Meetings will be called to order at
7:30 p.m."
To:
"Meetings will be called to order at
7:00 p.m."
Note: Alterations to the Rules of Senate require an affirmative
vote by two-thirds of the voting members present to carry.
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SiMON FRASER UNIVERSITY
MEMORANDUM
AND RULES
*To ...................SENAT
E
.From
SENATE COMMITTEE ON AGENDA
Subject........
-
Date
.........9VEMBER13.....
On October 20, 1975 a questionnaire was sent to all members of
Senate on behalf of this Committee. A copy of the questionnaire and
covering memo are attached as Appendix A for reference.
Fifty-two questionnaires were distributed with thirty-six res-
ponses received. The Senators who replied have indicated their preference
that the present practice of holding the Open Session prior to the Closed
Session continue. The preferred starting time of the Open Session is 7:00
p.m., with supper to begin at 6:00 p.m., although a starting time of 6:30
p.m. with supper beginning at 5:30 p.m. ranked a fairly close second
choice. Complete details are attached as Appendix B.
Section V - "Meetings," subsection A 6, of the Rules of Senate
specifies that meetings will be called to order at 7:30 p.m. Therefore,
•
to change the starting time from 7:30 p.m. to 7:00 p.m. a written notice
of motion is required at a regular meeting of Senate prior to the meeting
at which a vote on the proposed alteration is taken.
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SiMON FRASER UNIVERSITY
,i7,2/Y ,47
MEMORANDUM
To
................
AT9RS
Subject........................................................................................................ ........ ......
I
From ....
H..N..VANS.,.. SECRETARY ........................ ..........................
SENATE .QI.TTEE .... QN. AGENDA.. AND
... RULES
.....
Date
....0
..
TQ.E,ER .20., .19.7.5...............................................................
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On occasion various Senators have raised questions con-
cerning the desirability of Senate continuing its present practice
of holding the Open Session of Senate before the Closed Session. It
has also been requested that consideration be given to confirming that
the present starting time of Senate meetings is the most advantageous
in terms of providing adequate opportunity for all Senators to attend
meetings, providing sufficient time to complete the business on the
agendas and minimizing inconvenience to Senators.
In response to these concerns, the Senate Committee on
Agenda and Rules is asking each Senator to complete the attached
questionnaire. It is the intent of the Committee to review the find-
ings of this survey with information on the preferences indicated by
Senators to be presented to Senate at its meeting of December 1, 1975.
Please complet and return the questionnaire to this office
not later than Friday, October 31, 1975. A return envelope is enclosed.
HDN/dp
H.M. EVANS, SECRETARY
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so
QUESTIONNAIRE
ORDER OF SESSIONS
Indicate your preference for either (A) or (B).
A)
That Senate continue its present practice of holding
the Open Session of meetings of Senate prior to the
( )
Closed Session.
or
B)
That Senate change the order of the Open Session and
Closed Session to have the Closed session precede the
( )
Open Session.
STARTING TIMES
Rank the following options in order of
your
preference from
1
to 5 with 1 having the highest rank.
a)
That Senate continue its present practice
of starting its
meetings at 7:30 p.m., preceded by
supper beginning at
.
6:30 p.m.
(
)
b)
That Senate convene its meetings at
7:00
p.m., preceded
by supper beginning at 6:00 p.m.
(
)
c)
That Senate convene its meetings at
6:30
p.m., preceded
by supper beginning at 5:30 p.m.
(
)
d)
That Senate convene its meetings at
3:00
p.m. with sup-
per to follow the meetings.
(
)
e)
That Senate convene its meetings at
3:00
p.m. with a
break between sessions for supper.
C
)
COMMENTS
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(Signature)
QUESTIONNAIRE - RESULTS
/Jf7t4J
/ x 6'
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(Numb
er
Number of questionnaires distributed - 52
of responses received - 36
Order of Sessions
A.
Open prior to Closed - 23
B.
Closed prior to Open - 11
Starting Times
3:00 with
a 7:30
b 7:00
c 6:30
d 3:00
e break
1
5
10
9
8
4
2
5
9
4
3
7
3
6
3
17
0
1
4
2
9
0
10
4
5
10
0
0
6
9
P
R
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F
E
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N
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S
COMMENTS
- Afternoon sessions (d & e) would probably create difficulties for students
and almost certainly for Lay Senators. Probably (?) the earlier we begin
the earlier we finish - but I doubt that people can get home and back by
5:30. On the other hand, those of us at the university could well begin
supper at 5:30 with less time to spend waiting for Senate to begin.
- 1) Closed session to start which means outside people would have to wait
an indeterminate time for the beginning of the open session.
2) In addition to starting at 6:30 I would like to see a fixed adjourn-
ment time of 10:00 p.m. Sensible decisions are not made by tired in-
dividuals.
- Starting time e) seems impractical if order of Session B) is adopted.
Starting time d) seems impractical both from the caterer's point of view,
('nntlnii
p d ..
(2)
and in that it adds an unnecessary pressure to conclude the
meeting expediously.
- Options d) and e) are really impossible with other meetings,
teaching schedules etc. Options b) and c) will likely only
lead to longer meetings.
- If we reverse the sessions and begin at 3:00 p.m. we will
possibly have free time before dinner on some occasions. Is
there a lounge area that would be made available for the off
campus Senators in that event?
- NA - 3:00 meetings totally inapplicable to Student Senators.
Establishment of such a time for meetings will likely meet with
strong student resistance.
- To me it is a matter of principle that Senate should not award
degrees when everyone is maximally tired.
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