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S.06-16

• ?

SIMON FRASER UNIVERSITY

University Secretariat

MEMORANDUM

To: ?

Senate

From: ?

Alison Watt, Director, University Secretariat

Subject:

Revision to AD 1.06 Commercial Activities and Advertising

Date:

January 2006

FOR INFORMATION

The Senate Committee on Agenda and Rules has determined that the attached policy revision

should be forwarded to Senate for information.

&cLa-

Attachment

3186 Strand Hall Simon Fraser University, Burnaby, B.C.

SIMON FRASER UNIVERSITY

Office of the Associate Vice President,

Legal Affairs

MEMORANDUM

To: Michael Stevenson

From: Judith Osborne

Suject: Policy Revision AD 1.06

Date: December 21, 2005

ached is a revised policy regarding commercial activities and advertising at the

iversity.

existing policy has not been changed for over 25 years and is hopelessly outdated.

As of the revised policy have been widely circulated within the University for

The revised policy affirms the University's authority over commercial activities. They

must not detract from or conflict with the core mandate of the University. For example,

the policy prohibits any activity or advertising that promotes academic dishonest)'.

that the revised policy be forwarded to the Board of Governors for

ith A. Osborne

cycur and so recommend.

Policies and Procedures

February 2006

SUBJECT: Commercial Activities and Advertising

1. PURPOSE:

The purpose of this policy is to affirm the University's authority over commercial

activities, including advertising, on its campuses. Such activities are subsidiary and must

not detract from or conflict with the core mandate of the University. Consistent with this

basic principle, advertising in or on University space should be kept to a minimum.

DEFINITIONS:

"Advertising"

is any message created and displayed for the sole purpose of promoting a

commercial activity.

"Commercial activities"

refers to any revenue-making or fundraising activity on campus

by an outside business or organization or a unit or organization within the University.

"Short-term sales"

are typically those undertaken on a day-to-day or week-to-week

basis and are not normally sustained over a period of months.

"University Space"

means all real property to which the University has right of

possession, whether by way of ownership, lease or otherwise. Real property owned by the

University but leased out to a third party, such as the University Centre Building (which

is leased to the SFSS) is not included within the definition of University Space.

3. POLICY:

3.1 Commercial activities are permitted only with prior written approval of the

appropriate University officer or through a provision in an express agreement between

SFU and another entity (e.g., the SFSS, SFU Community Trust).

3.2 Advertising must also receive written authorization and is restricted to certain

locations as identified at-each campus. Individual lease agreements govern advertising in

leased space.

AD 1.06 Commercial Activities and Advertising. page I

3.3 The prime consideration for permitting commercial activity, including advertising, in

University space is the extent to which it is compatible with the University's prime

objectives.

3.f Any activity or advertising that promotes academic dishonesty or illegal activities is

not permitted.

3.6 Advertising and other commercial activities are not permitted in classrooms,

laboratories or any other space specifically devoted to academic purposes.

Any party operating a commercial enterprise on campus is required to comply with

such rules and regulations as the University may establish.

3.7 Infractions of this policy may result in the assessment of penalties, which may include

but are not limited to the suspension of privileges, a fine, confiscation of equipment

arid/or merchandise and being banned from the University's campuses.

SCOPE:

4.1 Unless specifically excluded in section 4.2 below, this policy applies to all

commercial activities conducted by for-profit and not-for-profit enterprises in University

space as defined in University Policy GP 36 (Use of University Space).

4J2 Commercial activities fall into four categories:

those provided through outlets or organizations owned and/or operated by the

University (e.g., SFU Bookstore);

those conducted by external firms under contract or agreement with the

University (e.g., catering firms) or operating under leases which set out details

specific to their respective commercial activities;

those owned and/or operated by recognized campus organizations (e.g., Highland

Pub, Quad Books) or operating under sub-leases from the other recognized

campus organizations (e.g., the SFSS); and

short-term sales conducted by individuals or small enterprises as approved by the

University and for which external vendors pay a rental/users fee.

Advertising and the distribution of publications produced for profit by off-campus

anizations or businesses are deemed to be commercial activities covered by this

icy.

4 The sale, distribution or solicitation of any product, good, food, beverage, service or

wspaper by SFU and non-SFU organizations and individuals is subject to prior

thorization.

This policy shall not apply to the activities of the University itself. Such activities

ay include, but are not limited to: providing instruction, supervision and related services

students: services for fees in its extracurricular or residential life programs, including

AD 1.06 Commercial Activities and Advertising, page 2

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residence halls; Alumni Association programs; athletic and recreational programs; and

performing arts programs.

ROLES AND RESPONSIBILITIES:

5.1 Responsibility for ensuring compliance under sections 4.2 (a - d) is set out in

Appendix Ito this Policy.

6. AUTHORITY:

6.1 This Policy is administered under the authority of the Vice President, Finance and

Administration.

APPENDIX I: ROLES AND RESPONSIBILITIES

Responsibility for ensuring compliance under section 4.2 of this Policy is vested with the

following University officers.

Burnaby Campus - University

Section 4.2 a-b: Vice President, Finance

administered space

and Administration;

Section 4.2 c-d: Senior Managing Director,

Student Life (or designate)

Burnaby Campus - SFSS administered

Treasurer, Simon Fraser Student Society

space

Burnaby Campus - Commercial contracts

Vice President, Finance and Administration

Vancouver Campus

Executive Director, Harbour Centre

Surrey Campus

Executive Director, Surrey Campus

AD 1.06 Commercial Activities and Advertisin

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