(SADC 87 - as amerded and

approved by Senate February

and March 2, 1981)

PROCEDURES FOR DEALING WITH INCIDENTS OF

INTELLECTUAL DISHONESTY

A.l. Course instructors are expected to inform students at the beginning

of the semester of any special criteria of intellectual honesty

pertinent to the course. Such special criteria shall be consistent

with the University's "Statement on Intellectual Honesty." Failure

of a course instructor to provide special information pertinent to

the course does not in any way exempt a student from penalties that

may be imposed under these procedures.

2. When a course instructor finds that a student in one of his or her

courses has been intellectually dishonest, the course instructor shall

take one or more of the following courses of action:

(a)

require the student to redo the work or impose a failing mark

for the work, or both;

(b)

with the approval of the Department Chairman, give the student

a grade of "F" for the course;

(c)

recommend to the Department Chairman that the student's status

as a member of the University community be reviewed by the

President.

The student shall be informed of the action taken and may be restricted

by the University from withdrawing from a course once the course in-

structor initiates action to invoke penalities under paragraph 2(b) or

paragraph 2(c), or both.

In deciding on the appropriate sanction to be imposed for an act

violating intellectual honesty, consideration will be given to all

relevant matters including the extent of the dishonesty, the inadvertent

or the deliberate character of the dishonesty, the importance of the

work in question as a course component, whether the act in question is

an isolated incident or part of repeated acts of academic dishonesty, and

to any mitigating or aggravating circumstances.

3. The Department Chairman will investigate the facts relating to the

incident of alleged intellectual dishonesty before approving a penalty

under paragraph A.2(b) or initiating action under paragraph h.2(c).

4. Each Department shall establish a

standing

committee called the

Committee on Academic Discipline Appeals to hear appeals from the decisions

made under paragraphs A.2(a) and 2(b). This committee's membership must

include an equal number of faculty and student members and a chairman from

the Department who may be either a student or a faculty member and who may

not vote except in the case of a tie. Neither the President nor the

Department Chairman may be a member of this committee. Each Department

shall determine its committee's size, method of selecting members, and

procedures.

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Penalties imposed by a course instructor under paragraph A.2(a) require

no further action. However, the student may appeal the imposition of

the penalty to the Departmental Committee in writing within 14 days

after the student is notified of the course instructor's decision (see

paragraph B.8.

A student may appeal a penalty imposed pursuant to paragraph A.2(b) to

the Departmental Committee. Notice of the appeal must be given in

writing within 28 days after the student is notified of the Department

Chairman's decision (see paragraph B.8).

If the course instructor and Department Chairman believe the serious-

ness of the conduct warrants action under paragraph A.2(c), they will

forward the case to the President to be dealt with in his or her

discretion.

When the Registrar believes that any document has been falsified or a

misrepresentation made that in either case may create an incorrect

perception of a student's academic position or credentials, the

Registrar may either issue a reprimand to the student or recommend that

the President review the case for possible application of penaltios

Involving the individual's status as a member of the University community.

The President shall delay implementing a penalty under paragraphs 7 and

. 8 until 14 days after the student has been notified of the President's

decision (see paragraph B.8), and, where notice of an appeal has been

properly given, until the Senate Committee on Academic Discipline has

made its decision.

10.

The Senate Committee on Academic Discipline shall hear appeals by students

made in accordance with paragraph B.3 from decisions of:

(a)

A departmental committee on Academic Discipline Appeals in cases

upholding penalties imposed under paragraphs A.2(a) and A.2(b);

(b)

The Registrar to issue a reprimand under Section A.8; and

(c)

The President imposing a penalty in cases forwarded under para-

graphs A.7 and A.8.

Decisions of the Senate Committee on Academic Discipline shall be

final except as provided for in Section 3.11.

General Procedures

1. The procedures described In this document have been developed with regard

to appropriate principles of natural justice in order to ensure that a

student subject to disciplinary proceedings is treated fairly, while

recognizing that such proceedings will not normally be conducted in the

same manner as those of a court of law.

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S2. A person, or a departmental committee, making a recommendation or a

decision or imposing a penalty shall adopt appropriate procedures and

shall, if the student so requests, give the student an opportunity to

make representations concerning the matter. Such person shall also

hold all documentary evidence submitted to him or her in connection

with the matter until the time for appeal under these procedures has

elapsed, and shall deliver such evidence to the Registrar if it is

requested.

Each notice of appea]l, under these procedures shall be given in writing,

in the case of an appeal to a departmental committee to the Department

Chairman, and in the case of an appeal to the Senate Committee on

Academic Discipline to the Registrar, in each case within the relevant

time limit after the student has been notified of the decision being

appealed from (see paragraph B.8.). The notice of appeal shall state

the student's reasons for the appeal.

A student who appeals to the Senate Committee on Academic Discipline

pursuant to these procedures shall be entitled to a copy of the full

record of the case under appeal. The "full record" of the case con-

sists of all available documentary evidence submitted to, and the

decision of, each prior decision maker. The Senate Committee may

withhold that portion of any evidence which does not relate to the

appeal of the student, or that identifies a person whose privacy might

be unfairly invaded by disclosure provided that the Committee is of

the opinion that non-disclosure would not prejudice the right of the

student to have a fair hearing.

The Senate Committee on Academic Discipline shall hold a hearing in

respect of each appeal made to it pursuant to these procedures to hear

such evidence as it considers appropriate and such representations as

the student wishes to make. The student shall have the right to attend

and have a representative of his choice attend each hearing in respect

of his or her appeal, but not during the Committee's deliberations. -

The Chairman of the Department Committee on Academic Discipline may be

present and permitted to testify at any appeal hearing of the Senate

Committee on Academic Discipline, but may not be present during the

Committee's deliberations. Similarly the course instructor may be

present and permitted to testify, but may not be present during the

Committee's deliberations.

A person or committee determining any matter pursuant to these pro-

cedures may receive and act upon such evidence and information as he,

she, or it, considers to be reliable, whether such evidence or infor-

mation would be admissible in a court of law. Reasonable effort shall

be made to adjudge the accuracy of such evidence or information.

Each decision to impose a penalty on a student (except under paragraph

A.2(a)) and each decision on appeal therefrom shall be communicated to

the student with reasons in writing. Notice of the decisions shall

include a statement of the student's right of appeal under these pro-

cedures, if any, as well as Information concerning the services of the

Student Society Ombudsperson's office.

8. A decision sent by reg

or her current address

be deemed to have been

mail service after the

to that address.

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istered or certified mail to the student at his

as shown on the records of the Registrar shall

received by the student on the fourth day of

date of mailing if it was not earlier delivered

If an appeal is successful, every reasonable effort shall be made to

return the student to the position he or she would have been in if the

decision appealed from had not been taken.

More specifically, in the case of penalties imposed under paragraph

A.2(a) or A.2(b), the student shall be given the opportunity either

to complete the course, including objective grading of the work

originally submitted or to withdraw from the course without academic

penalty. Extra time may be permitted to complete the course. If on

appeal all penalties are removed and course completion is not feasible,

then the course tuition fees and costs of course materials will be

refunded.

The Senate Committee on Academic Discipline may recommend to the

President that other forms of dispensation be granted.

10.

Any penalty other than that imposed under Section A.2(a) shall be

•

accompanied by a written reprimand, a copy of which shall be placed

in the student's permanent file in the Registrar's office. In cases

involving penalties of suspension or expulsion, a notation shall be

made on the student's transcript for the duration of the penalty but

shall be removed from the transcript when the period of suspension

had ended. Data which relates to penalties imposed and which is

retained in the student's permanent file, after penalty has been

served, shall be kept in a sealed "confidential" envelope to be

opened only by the Registrar or his designate when further circum-

stances necessitate access.

11.

Upon the written request of the student or the President, the Senate

Committee on Academic Discipline may initiate proceedings to consider

amelioration or reduction of a penalty previously imposed.

Definitions

In this paper the following definitions apply:

"Course Instructor" means the person responsible for the course.

"Department Chairman" in the context of conduct of any course means

the Chairman of the Department (or the equivalent administrative

officer) which is primarily responsible for providing the course.

"Senate Committee" means the Senate Committee on Academic Discipline.

"Student Society" means the Simon Fraser Student Society.