For Information

S.92-61

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SIMON FRASER UNIVERSITY

Vice-President

,

Academic

Memorandum

TO:

Senate

FROM:

J. Munro, Chair

Senate Library Committee

DATE:

October 20, 1992

SUBJECT:

Annual Report - Senate Library Committee/

Library Penalties Appeal Committee

The 1991/92 Annual Report of the Senate Library Committee/Library Penalties Appeal

Committee is attached for the information of Senate.

0

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Simon

1. COLLECTIONS

The 1990/91 Annual Report of the Senate Library Committee noted that

the Library had maintained its previous level of acquisitions -- both serial and

monograph -- at a cost of $2,411,461. During the next fiscal year that same

accessions level required a 15 % increase in expenditure for a

-

total Of -

$2,772,372.

Serials subscriptions were maintained at their previous level with no

mandated cancellations. However, a number of departments and faculties

continued to examine their serials lists and suggest changes. Two faculties,

Education and Business Administration, Initiated serious and thoughtful

reviews during this period and these processes will probably result in

significant changes to their serials lists during the next renewaicycle.

The letterpress accessions rate Increased slightly and continued the

recovery which began in 1987/88.

LETTERPRESS ACCESSIONS RATE

1984/85

30,089

1985/86

27,790

1986/87

23,475

1987/88

22,309

1988/89

25,175

1989/90

27,354

1990/91

27,447

1991/92

28,059

In addition to purchased materials the Library's new Gift and Exchange

Program, under the direction of Ralph Stanton, selected some 2,200 items to be

added to the collection as processing staff resources permit. The total value of

this material is estimated at approximately $110,000 and will contribute

significantly to the collection.

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---

SENATE LIBRARY COMMITTEE ANNUAL REPORT FOR 1991/92

COLLECTIONS EXPENDITURES BY

FACULTY AND DEPARTMENT ACCOUNT

(coñtinued)

1991/92

1990/91

.

MISCELLANEOUS

•

ATHLETICS/RECREATION

3,896

BELZBERG LIBRARY

104,775

BINDING

136,161

FRASER VALLEY

42

GENERAL - LIBRARY

46,682

- HUMANITIES

4,866

- SCIENCE

42,288

- SOCIAL SCIENCES

41,559

MAPS

4,617

REPLACEMENTS

4,802

RESEARCH DATA LIBRARY

24,830

SCES/SFU

2,069

SPECIAL COLLECTIONS

21.031

SUBTOTALS

GRAND COLLECTIONS TOTALS

2. TOWARD AN ELECTRONIC LIBRARY

3,225

103,191

109,472

455

37,816

5,998

36,180

39,112

1,355

4,070

17,205

2,992

27.235

2,411,461

.

The potential for electronic library services has increased dramatically

over thepast few years. Bibliographic Indexes to academic journals can now

be loaded on local computers for users to search; can be purchased in compact

disc format; and can be accessed over the Internet. Individual journal articles

can be requested online and delivered via FAX or online. Full text databases

are also becoming available. The Library is anxious to make these services

available to its users. In the past year, the Library has made good progress in

this direction.

As part of the changeover from MTh, the Library purchased the BRS

bibliographic searching software to replace SPIRES. The databases formerly on

SPIRES were mounted on BRS. New databases were also added. A "new

books" file listing everything received In the previous week by the Library is

available on SFULIB/BRS. As part of a co-operative project with the Electronic

Library Network, the Social Sciences and Humanities Indexes have been

mounted, and linked to SFU journals holdings. Cariboo College students may

request articles online rather than filling out an Interlibrary Loan request. In

order to support the Fraser Valley University College program as well as SFU's,

the ABI/INFORM and CBCA databases are being loaded this fall.

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SENATE LIBRARY COMMITTEE ANNUAL REPORT FOR 1991/92

3. LIBRARY REVIEW AND OTHER REPORTS ABOUT THE LIBRARY

(continued)

LIBRARY REVIEW IMPLEMENTATION COMMITTEE (LRIC)

The Vice President, Academic established a Library Review

Implementation Committee (LRIC) as a subcommittee of the Senate Library

Committee at its meeting of January 9, 1992. Membership: J.M. Munro (VP,

Academic & Chair), Ted Dobb (Librarian), R. Cameron (Applied Sciences), P.

Buitenhuls (Arts), G. Mauser (Business), K. Egan (Education), and J. Burr

(Science). The terms of reference include evaluation of the recommendations of

the ULRC and advising the VP, Academic concerning implementation of the

ULRC recommendations. LRIC met 9 times through September 1992. The

Library Review recommendations were divided Into three groups: those to be

responded to by the Library, those to be responded to by the University

Administration, and those to be responded to by LRIC. LRIC reviewed the

Library's budget request for 1992/93, in order to become more knowledgeable

•

about the Library's internal operations. At other meetings of LRIC, L. Weldon

(Math & Stats.) discussed the use of ongoing statistics collection to assess

changes in library usage and demand, from Aaron Cohen and Associates

regarding the Library's building facility plan, and from Sharon Thomas about

collections subject proffles on the BNA and B.H. Blackwell approval plans. A

final report will be made to Senate at the end of 1992.

FOCUS ON LIBRARY SERVICES.

A special insert In the March 19, 1992 issue

of Simon Fraser Week, published by SFU's Media and Public Relations

Office.

REPORT OF THE LIBRARY TASK GROUP TO REVIEW THE SECRETARIAL

AND CLERICAL POOL. Final Report March 17, 1992.

Task Group

Members: Marcela Adler, Paul Baldwin (Chair), Sylvia Bell, Cecile Davis,

Percifia Groves, Norma Marier, Emily Sheldon.

The Library Task Group was established by the Library

Management Group in response to the University Library Review

Committee's Recommendation # 22, which urged that the Library

Management review the concept and operation of the pool. The report's

basic recommendation was to dissolve the pool and allocate staff to their

appropriate Library Division in order to clarify the management

responsibility and accountability for setting work priorities and allocating

scarce resources.

EMPLOYMENT EQUITY STRATEGIES FOR PROFESSIONAL LIBRARIANS

RECRUITMENT

&

RETENTION. April 1992.

Simon Fraser University,

Burnaby, B.C.

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SENATE LIBRARY COMMITTEE ANNUAL REPORT FOR 1991/92

Library Mission Statement

As the heart of the University, the S.F.U. Libraries are dedicated to the

mission of providing access to collections, services and facilities of the highest

possible quality in support of the teaching, learning and research goals of the

University community.

By fiscal year end 1993/94, S.F.U. Libraries will:

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The library's strategic plan identified the mission statement, five strategic

goals, and accompanying objectives in December 1990. Work on the plan has

continued through 1991/92 in the form of a steering committee and working

groups charged with addressing each of the five goals.

Many of the issues raised In the strategic planning process were also

discussed in the Report of the University Library Review Committee. To a great

extent the Library Review endorsed the direction which the library had started

in the Strategic Plan and most of the library's strategic goals have been

advanced by the activities of task groups examining and Implementing

recommendations of the Library Review. Progress toward each of the goals is

outlined below:

Physical Environment: Peter Highet, Chair; Cecile Davis.

The Working Group's objectives to renovate the existing library area and

acquire additional space were furthered by the report of Aaron Cohen

Associates on the Library's building expansion and the work of the Library

Renovation and Building Planning Task Group. A three phase building

expansion has been identified. In addition, immediate improvements were

made in several public service areas through changes In layout, furniture,

artwork, painting, and other amenities. Heat, ventilation and lighting have also

been improved and cleaning levels in the library continue to be monitored.

Collections:

Ralph Stanton.

.

Progress has continued on the development of the comprehensive

Collections Polic y

. When complete, It will contain three kinds of policies:

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SENATE LIBRARY COMMITTEE ANNUAL REPORT FOR 1991/92

P. 9

4.

LIBRARY STRATEGIC PLAN UPDATE

(continued)

Szabo, and Heather-Ann Tingley.

Over the past year, the Working Group and SFU's Media and Public

Relations Office produced an SFU Week Insert: "Focus on Library Services"

which was distributed in the week of March 19, 1992. The goal was to inform

the university community of services offered by the library, andto encourage

full use of the services available. The insert marked the Library's first step

toward implementing regular communications vehicles to convey information to

the campus community. The Working Group plans to continue with future

inserts or a library newsletter if funding is available.

The planning and Implementation of formal programs to reach faculty

was one of the objectives of the Working Group and was also identified as an

area of concern by the Library Review Committee. As a result a Task Group on

Faculty Liaison completed Its report in July 1992, which was forwarded to the

Vice President, Academic's Library Review Implementation Committee.

5.

LIBRARY APPOINTMENTS

COLLECTIONS LIBRARIAN:

Ralph Stanton

HEAD OF LIBRARY SYSTEMS DIVISION:

Lynn Copeland

LIBRARIAN ANALYST, SYSTEMS DIV.:

Dave Binkley

REFERENCE LIBRARIAN, BELZBERG LIB

Megan Hughes

.

.

6.

1991/92

1990/91

Miscellaneous

Building Usage

1,796,056

1,784,760

Public Photocopying

3,083,693

3,009,768

Book Loans

602,577

546,921

Book Recalls

26,194

20,443

Continuing Staff

136

136

Reference

Ref Queries

69,076

78,667

Database Searches

*24,608

26,830

This represents only 9 months of data until the MTS system was removed In

January 1992. At present time the Library has no way to collect this

information on the BRS replacement system.

---

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---

SENATE LIBRARY COMMITTEE ANNUAL REPORT FOR 1991/92

LIBRARY FINANCIAL STATEMENT: OPERATING FUND EXPENDITURES

(Extract from the University Financial Statement)

CATEGORY

1991/92

1990/91

SAES

4,612,000

4,062,000

EMPLOYEE BENEFITS

660,000

518,000

TRAVEL & PERSONNEL COSTS

39,000

33,000

SUPPLIES AND EXPENSES

648,000

509,000

EQUIPMENT & FURNISHINGS

122,000

90,000

EQUIPMENT & FACILITY RENTALS

103,000

100,000

LIBRARY ACQUISITIONS

*2,789,000

2,569,000

UTILITIES

33,000

33,000

PROFESSIONAL FEES

26,000

2,000

RENOVATIONS & ALTERATIONS

51,000

54,000

INTERNAL COST ALLOCATIONS

47,000

NIL

EXTERNAL COST RECOVERIES

(379.000)

(352.000)

TOTAL

8,751,000

7,618,000

*

This includes theexpenditures allocated to departments on pages 2-3 of

this report as well as evaluations of gifts-in-kind and currency variation

costs.

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