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Paper S-23
To: Senate
From: Senate Committee on
Undergraduate Admissions
and Standings
Subject: Re-admission of Students Required to
Withdraw from the University.
The Committee has developed a series of steps to be taken regarding
a student's standing as follows:
1.
Warning letter - students are sent the attached letter
with their examination results. This letter is not noted
on the student's permanent record except by four asterisks
in the semester comment, which is only meaningful to
Simon Fraser faculty and staff.
2.
Academic Probation - students are sent ihe attached letter
with their examination results. This action is noted
on the student's permanent record by the comment "Academic
Probation".
3.
Required to Withdraw - students are sent the attached letter
with their examination results. This action is noted on the
student's permanent record by the comment "Required to Withdraw".
/
/
/
/
While each student's record continues to be looked at individually, the decisions
made by the Committee tend to follow this pattern:
Comment in immediately
Grade Point Average
Decision
preceding semester
None
less than 2.00 but greater
Warning
than 0.99
None
less than 1.00
Academic Probation
Warning
less than 2.00 but
Academic Probation
greater _than
_0.99
Warning
less than 1.00
Required to Withdraw
Academic Probation
less than 2.00
Required
to Withdraw
.
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Obviously there are many exceptions to this pattern, but
the Committee is now able to use it as a"rule of thumb" to begin discussion
on the case.
To date the Committee has not required any student to withdraw
permanently. Any student required to withdraw is told he or she may apply
for re-admission after one calendar year. We now have students applying
for re-admission after a one year's absence.
The Committee requests Senate ratification of the following
policy:
a. Normally, a studert.ñio has been required to withdraw
from Simon Fraser for the first time, will be re-admitted
after a period of one calendar year.
b. Normally, no credit will be granted to a student on-
re-admission for academic work completed during the
/ )period of
absence. Students required to withdraw will be so informed.
C.
Normally, students required to withdraw will he placed on
academic probation on re-admission.
d. Normally, a student required to withdraw From the University
on two occasions will not be re-admitted.
D,P. Robertson
Chairman
DPR/md
4
.
SPA
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SIMON FRASER UNIVERSITY
OFFICE OF THE REGISTRAR
BURNABY 2, BRITISH COLUMBIA
Tdep!ion 291 3111 Area code 604
SANPLE WARNING LETTER
The Senate Committee on Admissions and Standings has
reviewed the results of your record in the current semester.
The Committee wishes to convey to you a warning that
if your. performance does not improve you may be placed on
probation or asked to withdraw from the University.
Yours trily,
Me ers
Associate Registrar
8
.
5M
11
-
SIMON FRASER UNIVERSITY•
OFFICE OF THE REGISTRAR
BURNABY 2, BRITISH
COLUMBIA
Telephone 291-3111 A rea colt 601
SAMPLE ACADEMIC PROBATION LETTER
Your examination results from the current semester have
been reviewed by the Senate Committee on Admissions and Standings.
The Committee has decided to allow you to continue at the
University, but to place
you
on academic probation. You must fulfill
the following conditions while on probation:
a.
Unless special permission is granted,
you must
re g ist2r in a full
academic program of not less
than 12 semester hours and not more then 15 semester
hours.
b.
You must secure a grade point average of 2 (C)
or better.
c.
You must complete on time, and to the satisfaction
of your instructors, all term work required of you.
Failure to fulfill the above conditions may result in
your being asked to withdraw from the University.
YourT
.Moyers
iy,
D
Associaye Registrar
S..
SIMON FRASER UNIVERSITY 1
i
OFFICE OF THE REGISTRAR
BURNABY 2, BRITISH COLUMBIA
V
I O
Telephone 291.3111
Area code 601
SAMPLE REQUIRED TO WITHDRAW-LETTER
The Senate Committee on Admissions and Standings
has reviewed your academic record at the University. On the
basis of this record you are now required to withdraw from the
University. A student who is required to withdraw from
Simon Fraser University may make application for re-admission
after one year following the last semester taken at the University.
.
Yours .tyiiiy,
.A. Meyers
Associat. Registrar
SM
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