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5
A4 I
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Paper S-i
To: Senate
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From: Registrar
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•24 April, 1967
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Subject: iecommendation from Senate Committee
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9n Undergraduate Admissions and Standings
regarding DEF grades and gradechanges.
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The attached recommendation was distributed to Faculties in
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March in order to have their comments available to Senate. Their comments
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are attached at the end of the paper.
• • •
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D.P. Robertson
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Registrar
DPR/md
'vi . / //t, 7
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To: Senate
Subject: 1. Deferred Grades
2. Change of Grades
From: Senate Committee on
Undergraduate Admissions
and Standings
1.
Deferred Grades
The following is the present Senate regulation regarding
Deferred Grades:
"The letter grade DEF will be given when a physician's
certificate or other document substantiating a request
for deferment on medical or compassionate grounds is
received by the Regis tr.ar within four days of the date from
which the examination was to have b.een written or when.
the instructor in the course wishes to defer submitting
a final mark pending completion of further work from
the student. The awarding of the letter grade DEF will be
subject to agreement between the Registrar and the
instructor, as will be the method of establishing the new grade."
The intention of the phrase, "subject to agreement between
the Registrar and the instructor" was to insure some degree of
equity across the University in awarding this concession to
students by funnelling all requests through one central agency.
Unfortunately the nature of our course grading procedure
• •
makes this procedure impossible. There just is not time to secure
agreement. The Registrar has sometimes disallowed DEF grades
because he could not reach the instructor and the grades had to
be sent out to the students.
/RE COMNENDATION...
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ii
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7
2
RECOMMENDATION
The Senate Committee on Undergraduate Admisions and Standings
therefore recommends
(a) that the Registrar accept and record any deferred
grades submitted through the 1-lead of Department
by the instructor in the course.
• (b) that all unchanged DEF grades be automatically
converted to F after the 5th.day of lectures
of the semester immediately following the one in
which the grade was awarded. In exceptional cases
the Senate Committee on Admissions and Standings may
grant an extension on petition by the Head of the
Department of the course concerned.
2.
change of Grades
The University does not have any policy regarding the changing
of course grades. The attached report prepared in the office of
the Registrar indicates that course grade changes are not infrequent.
The Registrar has been changing gra
d
es on the written notice of
instructors, only occasionally querying large numbers or wide
fluctuation.
The Committee is of the opinion that some guidelines are
advisable and therefore recommends
(a)
that all course grades require the approval and
initial of the Department Head or his delegate
before being submitted to the Registrar
(b)
that all course grade changes require the approval
and intial of the Departm-eit Head or his delegate
before being submitted to the Registrar
(c)
that course grade changes be permitted up to but not
beyond the 5th day of lectures of the semester immediately
following the one in which the grade is awarded. In
&x-ee4en-al cases the Senate Committee on Admissions
and Standings may grant an
on petition by
the Head of the Department of the course concerned.
Senate Committee on Undergraduate
-
Admissiàns and Standings.
D.P. Robertson - Chairman
J.F. Ellis
J. Day
R.R. Haering
•
E.M. Shoemaker
D.G. Bettison
W. Williams
L. Wilson
D. Meyers
Office
of the Registrar
11
14
'/Si'
1
February, 1967
''d'f6'
Se * a^,
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4
SUMMARY
OF
FALL
SEMESTER GRADE
CHANGES PROCESSED
-
UP TO FEBRUARY 13,
1967
•EPT.
COURSE NO.
NO. IN COURSE
NO.
OF CHANGES
FROM
TO
ECON
100
•546
3
F
D
3
D
C-
2
D
C
1
D
B-
ECONOMICS DEPT. TOTAL
1,463
TOTAL NO,
OF CHANGES
9
ENGL
101
854
1
N
B
1
C
B-
1
B+
A
N
C
I
.
1
B-
Dl-
1
N
Dl- -
1
B+
N
ENGL
102
430
1
N
A
103
418
1
N
C-.
•
3
N
C
3
N
B
1
N
D
1
N
1
D
B-
1
F
B-
ENGL
111
353
1
DE
B-
1
N
Dl- -
•
1
N
A
1
.
B-
A
ENGL
201
535
5
N
B-
1
•
D
C-
2
•
N
B
•
1
N
C
2
N
A
1
N
C-
•
• 1
F
C
EMGL
EE
ENGLISH
DEPT. TOTAL
2,760
TOTAL NO
OF CHANGES
-2-
/s/
dP
COURSE
NO.
NO. IN COURSE
NO. OF CHANGES
FROM
TO
GEOG
101
301
4
F
D
1
DE
D
1
DE
B
1
F
C-
GEG
162
407
2
F
B
1
F
B-
GEOG
211
105
1
F
B
1
B
1
B-
El-
1
F
D
•
1
DE
C
•
1
DE
C-
GEOG
221
85
1
N
C
GECX3
241
112
2
•
B-
B+
2
D
C
1
B+
•
A
•
I
3.
C-
B
1
.C-
B-
S
.
1
D
C-
1
C-
C
1
C
B
•
1
•C
GEOG •
312
• 10
1
••
B+
A:
GECG
341
19
2
C
B-
•
GEOGRAPHY DEPT. TOTAL
1,074
TOTAL NO.
OF CHANGES
•
33
0
/
S A 7
-3-
•PT.
COURSE NO.
NO. IN COURSE
NO. OF CHANGES
FROM
TO
HIST
101
479
4
F
D
1
F
C
2
C-
C
1
DE
D
1
N
C-
1
DE
F
HIST
102
217
1
D
C
-
1
N
C
•
•
•
.1
N
D
1
1
N
B
• HIST
103
127
1
DE
C
HIST
201
116
1
C-
C
1
N
C
HIST
202
•
•
123
1
F
C-
HIST
•
203
:
•
14
1
• D
C-
C-
C
1
•
C-
B-
• 1
F
D
•T
206
109
•
1
D
C
H
•
1
F
C
HISTORY
DEPT. TOTAL
11573
TOTAL NO. OF
CHANGES
2L
-Gi
9
EPT.
COURSE NO.
NO. IN COURSE
NO. OF CHANGES
FROM
TO
t
'
"
T
100
119
1
F
D
FREN
101
127
1
B
A
1
C-
B
.1
N
•D
1
F
FRENCH DEPT. TOTAL
633
TOTAL NO.
OF
CHANGES
GERM
201
28
1
C
B
GERNAN DEPT. TOTAL
198
TOTAL NO.
OF CHANGES
SPAN
101
10
1
DE
B
SPANISH DEPT. TOTAL
134
TOTALS NO.
OF
CHANGES
LING
21
31
1
D
C-
T
NGUISTICS DEPT. TOTAL
73
TOTAL NO.
OF
CHANGES
h DERN LANGUAGE, DEPT. TOTAL
1
1
124
TOTAL NO.
OF
CHANGES
5
1
1
1
PHIL
100
313
1
A
D
PHIL
103
131
1
D
C-
PHIL
400
10 .
1
D
B-.
PHILOSOPHY DEPT. TOTAL
495
TOTAL NO. OF CHANGES
3
0
sm
.
/ As& 7
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.DEPT. COURSE NO.
IN COURSE
NO. OF CHANGES
FR OM
.LOJ.
290
1
N
B-
D
PSA
111
295
3
N
C
1
N.
B-
-.
1
DL.
C
1
C
B-.
PSA
.
121
.
.
216
.
N
C-
1
N
B
1
N
F
1
N
C
1
DL
F
1
N
D
1
DE
3
PSA
171
100
1
B
1
DE
3
PSA
201
62
.
1
.
N
A
PSA
211
.
50.
1
C
B-
221
132
1
F
C
1
N
PSA
231
39
1
DL
3+
PS- I
.
.
422
16
1
DL
A
1
B
B+
PSA DEPARTNT TOTAL
1,429
TOTAL NO.
OF CHANGES
26
PSYC
101
797
1
N
C-
1
N
F
PSYC
201
132
.
1
F
.
C-
PSYC
210
.
24
1
.
F
C
PSYC
.
220
.
37
.
1
F
D
PSYCHOLOGY DEPT. TOTAL
1094
TTAL NO.
OF CHANGES
•:
'
-6 -
NO. OF CHANGES
FROM
TO
1
F
D
1
D
C-
-
TOTAL NO. OF CHANGES
2
'PT. COURSE NO.
NO. IN COURSE
B C
101.
437
BISC
204
120
BIOLOGICAL SCIENCE
.TOTA L
CHEM
101
415
1
D
C-
c IC
H
106
330
1
C
B
1
..D
B
CHEM
256
111
1
DE
C
CHESTRY DEPT. TOTAL
1,327
TOTAL NO.
OF CHANGES
4
MATH
101
0
230
1
DE
F
2
N
C
MATH
111
656
3
N
C
1
4
DE
A
C
1
N
B
1
N
1
N
A
MATH
112
174
1
N
A
-.
1
N
D
MATH
221
119
1
DE
C
MATHEMATICS DEPT. TOTAL
1,516
TOTAL NO.
OF CHANGES
17
PHYSICS
DEPT. TOTAL
611
TOTAL MO.
OF CHANGES
NIL
•,
SIMON FRASER UNIVERSITY
MEMORANDUM
/g/ 7
LII
d
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.............................................................................. .............
.
From
...........
Office
of
Th
e ...
Arts
Su6ject............bE.F.9.[ade5
.
.
Date ........... .pr
.
...
......
,
..7
.
The Faculty of Arts agreed at its April 6 meeting to
recommend to Senate that the entries on page 44 of the 1967-68 calendar
relating to the DEE grade be deleted and the following substituted
The letter grade DEF will be given when the
instructor in the course wishes to defer submitting a final
mark pending completion of further work by the student
Work
must be completed and a grade assigned by the last day of
instruction in the next semester.In exceptional or unusual
-:
circumstances the instructor may grant a further extension of
this time limit.
The grade reverts to F if the required work is
not completed satisfactoily within the time limit.
•
:
A course for which the letter grade DEE is given
will not be assigned credit nor will it be used in calculation
of the student's grade point average.
.
GTM.els
......
.
IL
