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SIMON FRASER UNIVERSITY 

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TO:

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All Members of Senate 

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FROM: H.M. Evans, 

Secretary of Senate 

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and Registrar. 

SUBJECT: ? 

Deferred Grades 

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Date: December 2, 1968. 

In response to a question raised at Senate, November 12, 1968, the 

attached papers will indicate Senate rulings and current practice 

involving deferred grades. There is no limitation on the number of 

such gradings. So long as the notation "DEF" remains, the course is 

not counted In calculating the grade 

point average. 

The 1968/69 calendar, page 46 states: 

The letter grade DEF will be given when a physician's certificate 

or other document substantiating a request for deferment on 

medical or compassionate grounds is received by the Registrar 

within four days of the date from which the examination was to have 

been written, or when the instructor in the courses wishes to defer 

submitting a final mark pending completion of further work from the 

student. The awarding of the letter grade DEF will be subject to 

agreement between the Registrar and the Instructor, as will be the 

method of establishing the new grade. 

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Changes 

The'attached is an extract of the Minutes of the Senate of the 

May 1, 1967 

meeting showing the 

passed with respect to DEFERRED 

GRADES AND CHANGES OF 

GRADES. 

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p.

D

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Meyers? 

Associat g Registrar 

EXTRACT FROM MINUTES OF SENATE OF SIMON FRASER UNIVERSITY, MAY 1, 1967. 

DEFERRED GRADES AND CHANCES OF GRADES - 8-1. 

The Deans of the Faculties of Science and Education indicated their view that their 

Faculties were in agreement with the recommendation from the Senate Committee on Undergraduate 

Admissions and Standings regarding DEF grades and grade changes. The Faculty of Arts proposed 

in relation to the DEF. grade that work must be completed and a grade allocated by the last 

day of instruction in the next semester. After discussion it was 

Moved by K.E. Rieckhoff, seconded by A.R. MacKinnon 

"that recommendations . 

1(a) and 1(b) of the submission of March, 1967, 

from 

the

Senate Committee on Undergraduate Admissions and Standings, 

as follows, be adopted: 

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1(a) 

that the Registrar accept and record any deferred grades submitted 

through the Head of Department by the instructor in the course 

1(b) 

that all unchanged DEF grades by automatically converted to F 

after the 5th day of lectures of the semester immediately 

following the one in which the grade was awarded. In exceptional 

cases the Senate Committee on Admissions and Standings may grant 

an extension on petition by the Head of the Department of the 

course concerned." ? 

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An Amendment to the Motion was 

Moved by W. Williams, seconded by 

C.

Sperling 

"that recommendation 1(b) line 2 be amended to read 

'..;..converted to 

F after 

the

last day on which courses may be dropped 

AMENDMENT LOST 

MOTION CARRIED 

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Moved by K.E. Rieckhoff, seconded by A.R. MacKinnon 

"chat recommendations 2(a), 2(b) and 2(c), as follows, be adopted: 

2(a) 

that all course grades require the approval and initial of the 

Department Head or his delegate before being submitted to the Registrar. 

2(b) 

that all course grade changes require the approval and intial of the 

Department Head or his delegate before being submitted to the Registrar 

2(c) 

that course grade changes be permitted up to but not beyond the 5th day 

of lectures of the semester immediately following the one. in which the 

grade is awarded. In exceptional cases the Senate Committee on Admissions 

and Standings may grant an extension on petition by the Head of the 

Department of the course concerned." 

After discussion it was agreed to emend 2(c), line 4, to read "....special cases...." 

and 2(c), line 5, to read "....grant an exception....:t'. 

MOTION CARRIED 

It was agreed that Faculties and students should be informed now by the Registrar 

that 

this 

system would become operative with the grades for the 1967 Summer semester. 

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