A PROPOSAL FOR THE ESTABLISHMENT OF THE 

SENATE UNDERGRADUATE ADMISSIONS BOARD 

and the 

SENATE APPEALS BOARD 

The general philosophy proposed is to regard the Registrar's 

Office as the "executive branch"; the Admissions Board as the 

"legislative branch"; and the Appeals Board as the "judicial 

branch". These terms are to be regarded as descriptive and 

should not necessarily be interpreted in a strict conventional 

sense. 

THE REGISTRAR'S OFFICE 

In performing the executive function, this office is charged 

with the administration and application of those directives 

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emanating from the Admissions Board. If a need is felt for inter- 

pretation or if a case arises that has aspects not covered by 

policy, the Registrar is charged with the duty to seek the advice 

of the Admissions Board. The Registrar is to act in a similar 

manner if he finds that some directives appear to be in conflict 

with each other, or if he encounters a case not covered by 

Admissions Board directives or if he feels any directive is in 

violation of the spirit of Senate policy (particularly the Ellis 

Report, as amended). 

THE SENATE UNDERGRADUATE ADMISSIONS BOARD (SUAB) 

Purpose: 

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To receive the Senate's policy decisions on under- 

graduate admissions, re-admissions, standing, and 

credit transfer policy and, where necessary, to 

elaborate, provide direction on applicability and 

provide specific interpretation of such policy. 

The spirit of Senate's policies and, particularly, 

the spirit of the Ellis Report (as amended) are to 

be adhered to at all times. 

When necessary, to make recommendations to Senate 

for change and revision of policy concerning 

and

admissions, re-admission, standing, 

?

and credit transfer. 

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Procedure: ? 

The SUAB will consider individual cases (involving 

aspects not previously considered) at the request 

of the Registrar's Office. These decisions on 

individual cases may subsequently be generalized 

and serve as a basis for future cases. Decisions 

by the SUAE shall be final. 

All decisions by the SUAB that elaborate, provide 

direction on applicability and provide specific 

interpretation of Senate policies, shall be forward- 

ed to the SAB. 

Membership: The Academic Vice-President or his designate as 

Chairman (voting). 

One faculty member elected by each Faculty from 

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its Undergraduate Curriculum Committee for two- 

year terms. 

One student from each of the Faculties, selected 

by a method to be determined by Student Council, 

for one-year terms. 

Dean of Student Affairs. 

Director of Admissions. 

Registrar. 

Recording Secretary (non-voting). 

Operation: 

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A quorum shall be five voting members. 

Decisions will be based on majority (of those 

present) rule. 

The Director of Admissions will be responsible for 

preparing the Agenda of the Meetings, sending out 

notices of meeting, preparing and distributing 

minutes of each meeting to the members of the SUAB 

and SAB. 

Meetings shall be closed and proceedings shall 

remain confidential. Policy statements shall be 

publicized through. normal channels. 

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THE SENATE APPEALS BOARD (SAB) 

Purpose: 

?

To consider each case of Appeal that is initiated 

by any individual-who feels aggrieved by the 

decision of the Registrar's office concerning 

admission, re-admission, standing, credit transfer 

or grade changes. The appellant has the option of 

a personal appearance before the Board, if so 

desired. 

Procedure: ? 

The SAB is charged with the responsibility of 

applying Senate policy as directed by SUAB. This 

body cannot make policy. It is thus obvious that 

Senate policy and SUAB directives need to include 

flexibility -- clauses such as "in normal circum- 

stances"; "in most cases"; and "usually"; etc. 

The SAB then must seek Out and consider information 

about each individual case it hears that the 

Registrar's Office may not have had access to. It 

must then decide whether this additional information 

is sufficient to rule an individual case to be 

"unusual" or "special" and apply the implicit 

flexibility of Senate policy and SUAB directives. 

Membership: Registrar or his designate as non-voting chairman. 

Two faculty members, plus one alternate (who votes 

only in the absence of one of the regular faculty 

members) elected by Senate for two-year terms. 

Two students, plus one alternate (who votes only in 

the absence of one of the regular student members) 

determined by Student Council for one-year terms. 

Recording secretary (non-voting). 

Operation: ? 

A quorum shall be two faculty members and two students. 

The Appeals Board must decide each case presented to 

it as speedily as possible. 

Meeting shall be closed and proceedings shall remain 

confidential. 

Meetings will occur three times a semester; in the 

week before registration; after regular registration, 

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but before the final date to change courses and, 

third, around the ninth week of the semester. 

(A heavy number of cases could result in "one 

meeting" being spread over two or even three days). 

The schedule of meetings will be announced well in 

advance. 

The Office of the Registrar will be responsible 

for preparing the cases and notifying the 

appellants of their option to make a personal 

appearance (or have someone make an appearance on 

their behalf), recording and distributing the 

minutes to the members of SUAB and SAB and notifying 

the appellant of the SAB's decision. 

JOINT MEETINGS 

If either the SUAB or the SAB feels the need for a joint meeting 

to discuss new policies, or the clarification or revision of 

existing policies, then either group shall have the right to call 

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such a joint meeting. This does not abrogate or supercede the 

rights or responsibilities of the individual committees as detailed 

above. 

John E. Sayre, 

Senate Committee on the Implementation 

of the Ellis Report. 

DM:JES :bc 