SENATE ? 

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rom.................Aating 

L.M. Srivastava, 

ViëP 

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sid'nt.......Aãdfiui 

...........................CATINDAR 

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........2 

NOVemb..r196. 

I.

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In previous years preparation of the Calendar has been an 

enormously time-consuming and for the most part a frustrating 

experience. The reasons for this state of affairs are three: 

1.

The Calendar is composed of both general university 

and departmental requirements as well as a proposed 

time schedule of courses (which is rarely adhered to) 

to be offered by term during the next calendar year. 

The aggregation of these three components into one 

document increases the departmental preparation time 

significantly. 

2.

Departments have utilized the University Calendar as a 

mechanism for the introduction and/or modification of 

courses, course descriptions, changes in departmental 

requirements, etc., and 

3.

integrally related to item 

the University Calendar 

is being utilized by Senate as a mechanism for approving 

departmental requirements, course offerings, etc. 

Is this necessary? 

II ? 

A proposed solution to this problem is the following: 

1. ? 

A volume is needed which describes such things as 

academic calendar of evnts, structure of the University, 

governing bodies, degrec. offered and requirements for 

them, trimester and tutorial systems, admissions requirements, 

registration procedure, fee schedule, general regulations 

on examination and grading etc., a complete list of all 

academic faculty, and the Senate-approved courses that are 

available - though not necessarily given in any particular 

semester - at this University. 

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This volume, to be called "Calendar" should be put 

together once each year for general distribution to 

Universities, High schools, Libraries and interested 

parties. The preparation of this volume is entirely 

a clerical function. The Senate need not be - in fact 

should not be - involved in its preparation. The Office 

of the Registrar in conjunction with departments can 

adequately fulfil this function. This would ensure a 

constant review of the Calendar. 

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At the same time the Registrar's Office would 

1.

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bring to the attention of the Senate and Board 

those general regulations that need changing, 

and

ii. incorporate those regulations, courses or programs 

in the new Calendar that have been approved by these 

bodies. 

If regulations or courses or programs are approved after 

the Calendar has been prepared, they would be published 

as an Addendum and incorporated in the next Calendar. 

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2.

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In addition a "Course Guide" needs to be published each 

semester. The Course Guide should include the following 

information; 

i. ? 

For the semester immediately following - 

a.

all courses and only those courses that are to 

be given that semester 

b.

names of faculty members in charge of these 

courses, and 

timetable with courses, sections, time and place. 

ii. For two semesters after the one immediately following - 

a.

all courses and only those courses that are to be 

given in each of the two semesters 

b.

names of faculty members in charge of the courses. 

Specifically a Curse Guide published next semester would 

include a list of courses, faculty in charge and timetable 

for 70-2, and a list of courses and faculty in charge for 

70-3 and 71-1. The course guide published in Summqr 

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1970

would include the list of courses, faculty in charge and 

timetable for 70-3 and list of courses and faculty in charge 

for 71-1 and 71-2. 

* (See p.3) 

The information on courses to be offered and faculty in 

charge will be obtained from the Departments. The Registrar's 

Office will publish the Course Guide including the timetable 

without further involvement of the Senate. 

III. ? 

There are several advantages to this proposal: 

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1.

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It gives to students firm information as to what courses 

will be available, who will teach them and when they will 

be given over a three semester period. They can make 

a rational choice and plan their academic programs. 

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2.

It

makes preregistration possible with 

all its 

advantages 

as outlined in the accompanying paper. 

3.

It

takes the pressure off the Departments, Senate and 

Registrar's Office as far as approval of courses and 

their incorporation in the present Calendar is concerned. 

IV. ? 

What must the Senate and Departments do to make this system 

possible: ? 

1.

Senate must approve the principle that courses approved by 

Senate shall not be offered for at least two complete 

semesters following.such approval by Senate. 

2.

Departments must make firm commitments about course 

offerings and faculty teaching those courses over a 

three semester period at a time. 

V. ? 

The following motions are moved for acceptance: 

1.

"Senate accepts the method for Calendar preparation as 

outlined above". 

2.

"Senate agrees that courses approved by Senate shall not 

be offered for at least two complete semesters following 

such approval by Senate". 

LSrivastava 

* The following statement was. approved by Senate at its 

meeting of December 1, 1969: 

"It is recognized that as a result of approval of 

new courses the entries for a particular semester's 

offering may vary from one Course Guide to the next. 

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For instance, entries for 70-3 published in the 

Summer 1970 Course Guide may show additions to but 

not deletions from the entries published in the Spring 

1970 Course Guide." 