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Dr. .K. Strand ? . 

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Acting President and 

S.enat 

Iflt.eZ'i.m 

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Procedures - 

.E.....R.ie.ckh.of.f,...Chairman................... 

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Senate Committee Son Rules 

and .... Pro.c.e.dures ..................................... 

.pril .18,1969 

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The Senate Committee on Rules and Procedures in accord- 

ance with its terms of reference has given consideration to 

the problem of effective and equitable procedures for dealing 

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with recommendations coming to Senate from Senate Committees, 

individual faculties, and the Academic Vice-President. 

The past record of Senate has shown that existing pro- 

.cedures which allow at any stage of the presentation the 

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introduction of amendments, motions to table 

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or to refer etc.,? 

have often led not only to lengthy procedural hassles, but 

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also have on occasion prevented the debate of the substance 

of the recommendations,have led to badly worded and ambi- 

guously amended recommendations and generally speaking in 

many cases have hindered rather than furthered the intelli- 

-gent disposition of recommendations by Senate.. 

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To ensure that recommendations. from Senate Committees, 

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Faculties, and the Academic Vice-President are on the one 

hand adequately considered by Senate and on the other hand 

can be appropriately amended and disposed of by Senate with- 

out the possibility of endless procedural debates, side- 

tracking etc., the Senate Committee on Rules and Procedures 

unanimously recommends that Senate adopt the following 

procedures: 

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1. When a Senate Committee, a Faculty, or the Academic 

Vice-President reports to Senate, as soon as the 

appropriate .  

agenda item is reached the Chairman shall 

recognize first the Chairman of the Committee. .or 

his designate, the Dean of the Faculty or his 

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designate, 

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the Academic Vice-President or his designate, as 

'applicable. 

2.

Where a report as identified under 1) contains one 

or more recommendations to Senate, the speaker iden- 

tified under 1) shall introduce and move at that 

'time one or all the recommendations contained in 

the report. 

3.

When the recommendations have been moved and seconded 

the Chairman shall rule-to which extent the recom- 

mendations shall be dealt with ad seriatim, such 

ruling being subject to challenge by-Senate. 

4.

At that time the chair shall recognize the mover 

and allow him to speak to the first item of the 

recommendations, whereupon general debate follows 

with the provision that - 

No amendment shall be in order that is not 

acceptable to the mover and the seconder. If 

the amendment is accepted it can be discussed 

in the manner laid down in ii) iii) iv) and 

voted upon as part of the item under "discussion. 

ii) No debatable privileged motion shall be in order.\ 

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iii) No member of Senate shall 

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be allowed to speak 

more than twice on the item. 

iv) Debate will have to be relevant, to the substance 

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of the item and the Chair shall rule on such 

relevance, subject to challenge. •. 

Following the conclusion of debate, as described in 

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above 

the question shall be put on the item. 

'If there is more than one, item to the recommenda- 

tions, following the vote the Chair shall recognize 

again the speaker identified in 1) to speak to the 

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next item and procedures shall be followed (as under 

and

above). 

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7.

Only after all items of the recommendations have 

been dealt with as in 

4)

and

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amendmeiits 

will be in order only to those items that failed to 

carry. 

8. Amendments to items that failed to carry shall be 

dealt with as under 

and

the word amendment 

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being substituted for item. 

9.

When Senate has dealt with all amendments to a 

specific item of the recommendations that fai1d 

to carry orig.inally,and were subsequently\if in 

the judgment of the mover of the original item 

(Chairman, Dean, Academic Vice-President or desig- 

nates) the amendments require integration by the 

original body that item and such amendments as 

were passed shall automatically be referred back to 

the committee, faculty; or Academic Vice-President, 

as applicable, with the request to integrate the 

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passed amendments into a unified recommendation 

which automatically takes precedence as an agenda 

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item when sent back to the Chairman of Senate. 

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The Senae Committee feels strongly that adoption 

of these procedures will help Senate overcome some? 

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the problems if has experienced and asks that 

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these recommendations be put as priority item on the 

next agenda. ? 

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< c'i 

K. E. Rieckhoff ? 

Chairman 

KER: ljb 

Evans, Registrar ? 

A. McKinnon, Dean of Education 

D. Sullivan, Dean of Arts 

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B.R. Haering, Academic Vice-President 