To: ALL MEMBERS OF SENATE 

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From: K.T. Strand, 

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Chairman of Senate and 

• Acting President 

Subject: Incorporation of University' 

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Date: 11 March 1969 

Awards, and Athletic Awards 

into jurisdiction of Senate 

Committee on Scholarships, 

Awards and Bursaries. 

The purpose of this paper is to set before Senate certain proposals relevant 

to University Awards, and Athletic Awards, thereby correcting certain anomalies 

which have arisen in the past. 

As Senate is aware, there exists a Senate Committee on Scholarships, Awards and 

Bursaries, brought into being 4 April. 1966. The composition of this Committee, 

at present, consists of two representatives from each of the three Faculties, 

with the Registrar as Secretary. The terms of reference of the Committee are 

as follows: 

(1)

To award University Scholarships and Prizes. 

(2)

To propose candidates for Scholarships and Prizes awarded 

by bodies outside the University. 

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(3) To review the Athletic Awards and University Awards proposed 

by the President's Committees established for that purpose. 

(4)

To review the bursaries proposed by the Registrar. 

(5)

To deal generally with proposals to establish 'Scholarships, 

Prizes, Awards, and Bursaries in the 

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University. 

Therefore, as of this point in. time, there exists both a Senate Committee on 

Scholarships, Awards and Bursaries, and two Presidential Committees,. one for 

University Awards, and one for Athletic Awards with overlapping jurisdictiots. 

The problem of this overlap has-been commented upon by both Chairmen of the 

Presidential Committees, and by the Financial Aid Officer, Mr. Nelles, in a 

special report to the Acting President, dated 22 January 1969. Certain problems 

governing the inter-relationship of the two 

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types of awards were raised by 

the Student Affairs Committee in its report to the Acting Ptesident dated 

18 December 1968. 

.A consensus of the opinions held by the Chairmen of the Presidential Committees 

and the Financial Aid Officer is that they can see little merit in there concin- 

uing to be in existence these two Committees, when the terms of reference of 

the Senate. Committee clearly indicate that this isan area in which it has 

jurisdiction. A typical comment is that of Professor E.M. Oibson in the annual 

report of the President's Athletic Award Committee Report for the year 1968-1969, 

dated 14 February 1969, "The type of committee be changed from its present form 

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of President's Committee to that -of a committee or sub-committee of Senate. 

The Committee believes that Athletic Awards re justified as a component of 

the Faculty of Education's programme, and therefore are a legitimate subject 

of Senate control.. The Committee also believes that all University bursaries, 

Awards and Scholarships should be the responsibility of one committee and should 

have more or less consistent and related budgets and procedures". 

The Student's Affairs Committee in its aforementioned report made two specific 

recommendations with respect to the interaction of University Awards and Athletic 

Awards. After pointin 

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Out certain limitations of the present Athletic Awards 

programme, such as voluntary participation in non-varsity sports, they went on 

to make the following two recommendations: 

1. That University Awards be made available to all student extra 

curricular activity endeavours, athletic or otherwise,. in recognition of strong 

participation in the non-academic life of the University. 

2. That the term 'Athletic Award' be discontinued in order that the 

Physical Development Centre may disburse its funds as it sees fit in the form 

of stipends, grants, honoraria, scholarships, etc. 

The nature of these two latter recommendations which suggest a detailed examination 

o.f the whole concept of.University Awards- and Athletic .Awards,.and .their,re1a-tjon. 

ship, one to another, only serve to reinforce the idea of one Senate Committee 

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having sole jurisdiction over this area. 

It is intended therefore that the two Presidential Committees on Athletic Awards 

and University Awards be disbanded at the end. of this semester. 

It is proposed therefore: 

1.

all reference to Presidential Committees be deleted from paragraph (3) of 

the terms of reference of the Senate Committee and that this paragraph be 

amended to read "To review the proposed Athletic Awards and University Awards". 

2.

that paragraph (4) be amended to read "To review the Bursaries proposed by 

the Financial Aid Officer". 

3.

that the following Faculty member be appointed to the Committee as an 

ex-officio voting member: The Director of Athletics. 

4.

that the following members of the Administrative Staff be appointed to the? 

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Committee as ex-officio, non-voting members: . . 

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(a)

the Resources Officer 

(b)

the Awards and Grants Accountant 

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The rationale for the first proposal has already been set forth in this paper. 

The second proposal reflects the existence of a full-time Financial Aid Officer 

who handles the day to day operations of student financial assistance. Proposals 

3. and 4. are designed to give the Senate Committee increased expertise and specific 

knowledge upon which to draw in the performance of its tasks. 