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January 20,

1969

•.

Enclosed find document RP1 of the Senate Committee

on Rules and Procedures

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which details the terms of

reference for the committee as understood and agreed

uporiby the committee.

I should like you to place this document before

Senate at its February 3rd meeting under the agenda

item: Reports from Commit tees, for the purpose of obtain-

ing ratification of these terms of reference from Senate.

Thank you.

K. E. Rieckhoff

W

.

Chairman

Senate Committee on

Rules and Procedures

KER: eai

Enclosure

0

---

Document RP 1

'I-

Senate Committee on Rules and Procedures

•

g.4 ere "-

• j:erms

01

Reference

•

11'

Membership: Three members elected by Senate from

members of

of Senate.

Chairman:

To be elected by the committee from among its

members.

Duties:

To formulate and recommend to Senate policies,

rules, and procedures pertaining to 1) the

ways and means by which Senate shall conduct

its business, ii) the duties and obligations

of Senators with regard to the conduct of such

business and iii) the enforcement of such

policies, rules and procedures as Senate may

adopt.

In particular the committee shall formulate

and recommend to Senate

1) Rules regarding the nature arid conduct

of meetings of Senate including but not

restricted to

a)

nature and agenda of regular and

special meetings

b)

quorum required for conduct of business,

c)

nature and agenda for open and closed

meetings,

d)

conduct of Senators and observers at-

meetings

etc.

2) Procedures regarding the handling of business

by Senate, i.e.. the flow of business to and

fromSenate, including but not restricted to

a)

ways and means by which business can be

brought onto the agenda of Senate meetings,

b)

ways and means by which business can be

expedited at Senate meetings,

c)

format and requirements for agenda items,

motions and minutes to be in good form and

order,

etc.

3)

Election procedures for Senate and its committees

with particular reference to the trimester

operation.

4)

All such policies, rules and procedures that

•

are deemed in the view of the committee to

aid Senate in the

f

e

ficient and effective

discharge of its duties as laid down in the

•

Un

iversities Act.