'o: Se:tte

Fro:::

'fl

Suect : i)efcrreci Giades

Date: J:iuz.ry 23 l

The followir.g is an extract from the 1963-59 Calendar:

"Students who miss exai:inations because of ill es

or for com- p assionate reasons shauid obtain a physician's

certificate or other s poor tThc', docuaents in order to

obtain consideration in the course. Such documents

should

be riled with toe Rcistrar within rout eevs of

the date on waica the

examunation was to have ocea

written.

The letter grade DIP will be given when a ohysician's

certificate or other document substantiating a recaes.t for

deferment on medical or compassionate grounds is raceivec

by the Registrar within four cays of the date :rom u'hicn

the examination was to have been wri:ten or iiien the

instructor i

n the course wishes to cefer submi:tias a

nark ?enoing com-

leting or rurtoer work rrcc the stucanL.

The awarding or the

.Later grace D:P will be sUoCCt to

agreement between the Registrar and the instructor, aswi

be the method of establishing the new grade."

The following is an extract from the Minutes of May 1st, 1967 :•kti..

Senate:

(a) that the Registrar CCCC?t and record any

:rreci

grades submitted through the Head of Denartuanc

by the instructor in the course

1(b) that all unchanged

DII?

grades be automaticall./

converted to F after the 5th iay of lac:ur•r of the

semester immediately foliowin? the

one in wdiah the

grade was awarccd. ln exceptional cases tac Ssaate

Committee on Jndergraauate :'dmissicas and. Staoatngs

may grant an extension on petition cy

thC Heac a:

the Department or toe course concernec.

2(a)

that all course grades require the aaproval and iniria

of the Department Head or his delegate before being

submitted to the Registrar.

2(b) that all course grade changes raucire the anroval nd

initial of the De?artr?ent HeaQ or his delegate bafcr

being submitted to the Registrar.

-2-

2(c) that CourSe grauc CacrigeS be permitted

•

not beyond the 5th day of lectures of

immediately following the one in which

awarded. In special Cases tC Sen

up to but

the semester

the grade is

ConaitLec on

Under g

raduate am1ssions and Sta

7 din ,7, s may grant

an exception on petition by the Head of the Department

of the course concerheci."

The ans.'ers to B. D ' Aous

s questions would be as follows:

A deferred grade may be submitted on the original examination class listing

which is due ninety-six (96) hours after the examination date. Wien a

medical certificate or document of a Com?asslondlte nature is received all

departments in which the student is registered for courses

are

notified.

Medical, certificates are due four days after the date of the exam. (The

procedure for handling deferred grades received after this date is outi med under

No. 3).

The motion passed at Senate stipulates that the Registrar accept and record

any deferred grade submitted through the Read of the Department by the Ths::uctar

in, the course. Senate also approved the wording in the current calendar ti'a a

deferred grade would be based on medical or conmassionate grounds or whon the

Instructor in the course wishes to defer submittin

a final mark pending co-

..--

pletion of further work from the student.

All unchanged deferred grades are automatically converted to a grade of

after the

5th day of lectures of the semester immediately following the one

in which the grade was awarcad. Grade changes received after this eate are

submitted to the Senate Committee on Unciergraduare Admissions and S tanc±:ngs

and if the grade change to deferred is approved, the new grade of 'Def is

entered on the record. (A deferred grade is considered in the same manner

as an 'N' or an F' for purposes of computing the grade point average,)

Senate has made special provision for an extnsion of the deferred grade

the 5th day of lectures of the following semester on petition by the Head of

the Department of the course concerned to the Senate Committe on Undargradue:e

Admissions and Standings. This Committee sets a final date for the submission

of' the grade and if this date is not met, the 'Def' is again converted to ar.

'F' grade.

NN 0 , 21E , :

In calculating grade point averages for graduation purposes and in determining

whether an individual qualifies for an Honors or First Class Honors degree,

grndca

"N" and UFU are not included. In the calculation of cumulative grade point

averages and semester grade point averages through the computer service, grades of

aed "DhF" carry a zero value. From this stand

oint, the print outs by com'rter

showing grade Doint averages do include the TDEFu grade. The print our average first

listed therefore may prove to be too low wean a formal grade is later assignee :c: ca

'DhF. When the c:hange is made, the new print out includes the aoproDriate ed-u:-ant.

(This comment is added to clarify and correct a statCmCnt made earlier in connection

with the inclusion or non-inclusion of "DEF" grades ii-. the calculation of averac-ac).

To:

-... Ivans

Sc:tary o Saatc

Subjct:

P--cd

Ccs

An ag

centa I1? t-ndc a

be er:vcc az:

•ieen tiia R Ls::ar c.-f

.ns L:uc:o cone :aea.

Up until when can an a :eeaaac be

o only necical anc co:s:onaae

does tae Ins ttuctot s judanen:

value of afetaent count?

s_L

LO.

OUC.5

e'.in3

a a:ne ot

rdin, for

0. 17,

t.e

ecc.:ona

If a a2ernent nreena:-.c can ba a oc can :a

----------

'.L L..L J

countec as an

in ca.Lc a:tn: t:.e

iaa oanc a\'nce.

(Nb. Your in

ation on S2.77 b states te c:se is

counted so long as

notation )b

-e:cains.")

I assune

at once it beco:.es an

— i.e. aftet t-e cay cf

leczure; an

ne::: S

tar

a: as counzec an cacua:ani

grace

a\'e:ae.

istacre any ruling against a ')

grade

or ::

per; anan:y on a stucen: 's rtcorc.? Sorae students pre:er no: co

a coutse: out o: cons

aeera:aon tot a:•:an p

Le, o:: tacar

estcec; cot tac instructor.