.5 /?
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1
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u
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u1
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.Dr.....K....T.....S.trand.
............
.
.Act.Lng ... pro s.iden.t
.
Si6cd
p
-c
ritin.-.
Tnnf-.Rr'ii1 f-v.-
.
Interim Council Report
..
r
Enclosed
are
the results of the Interim Council Referendum. It should he noted
that all items were conclusive except item
A-I.
I am requesting that in your capacity as Chairman
of Senate you direct these
results ( eicept item A-I )
to the
appropriate
committees of Senate. Furthermore
1 would hope that you give particular concern to items D-I--D-•XiI inclusive
since the substance of these items is of urgent concern to several. Departments
of the University.
2
(S)
L. A. Boland
fl
0
--'-
L€a4
From. L. loLind
A/Chai:maL ,
3 oint-Fa ed Ly
December
13, 1968.
To: All Iiembers of Join N-Facult:y
Subject: Result of Joint-Faculty Referendum
Interim Council. Report.
Attached are the results of the Referendum.
I will meet With my Referendum Advisory Comm:Lt:tce
consisting of J. Borden, R. Bro'n and B. D'Aoust to determine the
next course of action in this matter. Any comments may be
forwarded to any of the members of the Como:Lt:tee noted.
Fncls.
lIME/ph
.
0
JJJ
j_
_ . _J
_
L")
1ecubr
3,
Jol:NT FAc11,7v 1F1Ifl)U?•I
j..
(
At its meeting of September 25th, 1968 Joint Faculty approved the
fol1o'iing:
"that the report of Interim Council of Joint Faculty
be dealt with by Joint Faculty in the follo'ing manner:
(a)
The report of Interim Council except for Item 4,
Paper No. 4 (pp. 8 & 9) covering Item 3 of the
: Joint Faculty Agenda, September 25th, 1968,
be distributed without debate as recommendations
for approval by Joint Faculty in an Ad Seriatim mail
referendum.
(b)
That the minority Interim Council report and the
recommend Ct ions of t:he Student implement at ion
Committee be presented in the same referendum as
alternatives to the majority report recojumndat ions
(c)
If an Interim Council rcomitendat ion or its alternatives
fail to receive a clear majority, (i.e • over 507) in the
mail referendum the item. will be put before
Joint Faculty
for debate.
(d)
That the referendum be held one. week after the. Student
Implementation Conunittee Report has been circulated or
October 25th, whichever is the earlier."
As the Student Implerientation Committee Report has not been
ratified, it has not been possible for the Committee to include items
from that report in the referendum. The referendum includes items
frcm
the Interim Report of Joint Faculty and from Lite Minority Report.
Votes arc to he indicated on the attached refcrendwn. For
,
items A-I,
A II, and B-1, please
reed instructions carefully.
The completed referendum
should
he
placccl
in the appropriate envelopes
-
provided in accordance with thc instructions thereon end returned to
the
Registrar by 2:00
P.M. Thursday, Novem.er 21, 1958.
L
[Li
(;
I
i:;
)
J
10 po
7 th.
C
tih
4C
e
JOINT FACULTY REFEftENDU
esJf—
kt
1
Except for items A-I, A-Il, B-I provision is made for a YES or NO vote.
Mark the appropriate box by .'X'
THE ESTABLISNENT OF AN EXCLUSIVELY ACADEMIC SENATh
In A-I mark by
'X'
only En
e of 1, 2, 3, for an affirmative vote.
A-I
1. That Senate should remain roughly the same size as at present
•
(36
members), thoug
h
its standing comiit tees mi.ght draw more
O
O
LJ
heavily
UOfl
nonSenate members. (The Duff-Eerdahl Report
suggests fifty as an upper limit, and room should be provided
for the expansion in the number of faculties, etc.)
OR
2
That a referendum be held amongst the graduate s tudents on the
F-1 -
subject of separate graduate student representation on Senate
if the result: of this referendum is in the affirmative,
it:
is
recomandcd that Senate grant three seats for graduate
s L&denLs
and three for faculty. If the result is negative, then Scrace
should create three additional seats for students and three
more for faculty and that each faculty elect one meiher.
OR
3. That we reconsider or debate this issue.
3CL1
I
In AIi mark by 'X' only
of 1, 2, 3, for an affirmative vote.
A--I1
. That Joint Faculty ask its Acting Chairman to communicate to liu
11
Deputy Minister of Education of British Columbia the foliowin
requests:
-
(a)
that as the terms of the four members of Senate appoLnted
•
by the Lieutenant Covernor-in-Council expire, three of the.-e
positions he filled from a list of nori.nees to be. presented
to the Deputy Minister by Joint Faculty.
(b)
that this list of nominees be drawr up by Joint Faculty
representatives on Senate
with the
understanding that any
2
'.
•
•
member of Joint Faculty may place a name befoi.e the noanaL..n
committee.
OR
..
2
g
2.
That Senate should establish an advisory board composed of
its present
academic members and an additional body of eleven students.
(This
would provide
the
Senate indicated in the lorig
-raiige proposal) . This
board would meet: regularly to deal with Senatc business and would
make recommendations to the legally constituted Senate, which could
either accept these or send them back for reconsideration.
That the government be asked to make appointments to Senate from among
the non-Senate student members of the advisory board.
That convocation members be asked to elect to Senate those students
on the advisory board who are eligible to serve as convocation members
of Senate, i.e., graduates of the University.
OR
3
1
3.
Thai we reconsider or debate this issue.
LN
A-Ill
That students should take the seats currentl.y assigned to lay members
(four government appointees, six convocation members and tii e
5j
Yes
Chancellor) . This would bring student representation up to fourteen
seats out of thir ty-si:, and it would provide simul te•ncou sly i:or the
Joj('j renval of external members and the broadening of student par Lic$petion
/
in the making of academic decisions.
\LT
A-IV
That Joint Faculty request Senate to consider inviting a representat:S.ve
/
of either the Executive and Finance Committee and/or the Academic
c1'
res:
Freedom and Tenure Commttec of CAUT to attend Senat meetings as a
ri
non-voting participant until the censure is lifted.
I-,
No
I__i
I
f_z
/
'J
I\I.CC
A-V
That the restriction against faculty members serving on the Board of
Governors should be removed. With the maintenance of the provision for
/
Yes
three Senators to be elected to the Board, the Duff-Bardahi recommend"
- átion for overlapping membership on the Board and Senate would be
/3
No
satisfied. (At present, only lay Senate meivbers and student Senate
0
•
members may be elected to the Board)
w /
ftI
y 0.
s
27°[I1
-
4(
That the
Senate Co;nitLte established to consider repres.nat.on
of 51)3c3.f).c groups within t
.udent body cive s ions cousid"
oration
to the manner of eJection of student recsentat:ives
vis-a-vis the question of const:5.tuency.
' I
7
That
Senate, the highest academic body, should function as,
the body
within the University in which faculty and students
make the major
academic decisions and set the educational policy for the
University. Decisions and information should, as at present, flcn
Upward to the SerLatd
from lower bodies. The functioning of the
Senate in this
manner should involve the strent.hening of
Joint
Faculty (as the CAUT
Report sugc s ts)
with the cc tabli.s1m.en
perhaps, of a Joint Faculty Executive Council. Senat:e
functions
should be those consistent with t;he present:
Act and the
Duff1ei:dnhl
Report:.
A•VIi
—7
/iV
Jves
No.
Ej
....
AN END TO LOARD OF
INN
In bI mark
by 'X' only one of 1, 2, 3, for an affirmntj.vc: vote.
i.
That
the Eoard of Cuvernors be restricted to its legitimate
/ ()
tt).timete exercise of fiscal authority and the delegation of
responsibility for academic decisions to the Senate.
OR
i/-V
1-1
2.
That the Board formally endorse paragraph 67 of the CAUT Report.
OR
-/ [j.
That
we reconsider or debate. this issue.
2
S
•T
Ycs
NO
[1
.
ct
/
I
L.4
LJJ
Cl
LI_]jj O It i
)i CIU il
T 1l
T 01 THE
.
(
D
OFCO'i
di
/
A CO 'LI
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Q \
I
\jil
',i L\
i H
I_*L!
TRANSEE R OE U's
1O
TO TI FE
I
h
S . iNC COVE HN
iS
INC HOD TE S UT '1.1 iN
/
TFR UN I \'E•H ST TY UNT 1.1, SUCE TiNE THAT APT ROVRTATE CHANCE'S iN 'III N
UNIVF RS1T ES ACT CA:' HE INI1 ,ENiNTEi)
JOT
NT l'ACUT'UY IN PR1NCi PLE
0
1
F 1,
C0uIi1T]}E 'i'O ADViSE TIlE OAF.0) ON COVE FtO1S IN ITS
That the Board of
Co y
nors,
;hich has certain poiors wider Section
e
46 of the. Universities Act, delegate
priry
m a
responsibility for
inching decisions, or indicate responsibility for presenting ad'zi.cc,
to Senate and
appropriate
Senate
Committees in the f0110i
11g
spheres:
In
relation
to
l6-d ,
the Board should
act on
the reconmend ction of
a Senate Coai:n.ttee oil Salaries aid Promotions in the. mat:ter of faculty
promotion and salaries;
should act:
on the reconinendation of a Senate
Tenure Coine
tt:ec on mat: t:crs of
tenure ; should act upon the recome
endation of a
Senate Appointments CommS.Lt:ee
in the
case of senior
arpo.n:
and upon deuar trtelii: a]. reCc)i end
atiC'ii5 .0
the case of
junior
appointments
(These provis ions , already advocated in many
quarters of
the univcrs:.ty,
'
are cens.s tent with the DufIL' Hurdab].
recommendations and
1
.
1
ou1d have the effect prir.'iari).y of
shifting
responsibility
from c:5.s ting presiclent:ial a.d.visc'ry coemi.t:t:ees to
Senate con:iit: tees)
I I--
.3
Hoard
ox tended
CII
In
relation to 46-'c (appo$.ntu:nnit: of an Acting Pres ident) ,
the
should consS.dcr cnly the. noninee of Joint: Fa
c
ulty in cases of
Yes
..._
or permanent absence
(This is the cur rent. procedure, a].re ad>'
No [ ] adopted by Joint: Faculty)
C__ III
/
L1
Yes.
17
In relation to 46c
(erecting
build ing , ct., and making
regulations)
that
the
Board should seek
the advice of a
standing
Senate
Commit tee,
and if -
it
finds itself in
disagreement:
with the advice it has
received, . it
should
state its reasons
(The Senate cosa.t
tee should
draw upon representatives of
staff who
must work in the buildings
arc
ac
and members of the enis ting
president
'S
committee on
No ['-*-.
1
ae
tIiet ics
Such a provis ion
y
ould permit: airin
g
of comp] airits
and
suc'c'es Lions about: building accommodations end a].so in rel.at.ion to
architecture]. integrit:y of the univers fLy)
c .
Iv
No
3/
5..
.
•
in
..
.
re).at:.on to.
(i;lcL;)
,
the i,cu:e snou].d
rLc on t:hc!
endations of a.
en:.E:e Y;dt
Coi:.it tc
(As in
(a) ,
this
1)L O) O
aJ.
is
co ;istcnt with the Buf1
:dnh 1 }purt and
her
the ruiin
ffc
t
of
ch
IL' 'c
e)o
F'')
)
IL C
1 • C
Ui
,
p
C
Ct
'
1
ccnaittee
to
a Sate.
co:niitt:(ae .
in both
cnses (:he
coz:pa.t).on
Of
the co'ittecs need not b
eitcred)
,
)
f• /
A ?
C..
\7
••s
L.L .
In
relation to
t
:•611 (fi.x5.n, of fees) , the
}oard should seck the
advice of the appropriate Ser'.ate cc:n..t: Lc before t.akint, any oc LiOn
If it
finds itso).f n disagrcev•:nt: with ftc advicc- it has received
it should state its reasons
1 1 1-
6
£c .f /.\.!
it
C'('s
C.-VI
N "
)
F]
• /2..
In relation to 4- 1 (cia tcrmi.ne the nwrJ er of r tudent: s that may be
accoLr2aod. a.Lcd in the uniVersity) , t:he bo ard should act on the
rec o;::n-
endat.OnS of S
e . ('ibis, is a crucial. de lcatLC)fl of authority for
iaahi,ng decisions, 'and it: is eu.
absolutely necessary. one. Aithou
supe):f).c)_olly this n.sy be a fiscal decision, in fact it: is an
5.h'portaat: a.cc1eiu$.c deciron which should be the urn )IpOnci.b)3.tiy
of Senate. Few will deny that ovcrcrcs:din affects the quail ty of
education -' both in tCii' of dcr.ands upca t:c ching facilities nd
also in C0.1-1
n ,'; of the atnosphero
it: produces) *
/ 1—•
.?
CVIl.
•
Except where otherwise indicated above the board should either
accept the reco uwndat5,cns it receives or send the for
m bac r
h ocoi-
jj
Yes
sideration. If it: follo:?s the ).otter course, it shuou).d do so .'.th
a clear steterasat of it:s reasons for not ac.c:eptin tlic rcco:n:ench-
No 1 ations
1
•
.
.
-
•
.•
6
S
D
.
THE SHORT TEflN AITOIN Li1N'1
,
hY
DEOCRATiC I OCflDWES OF ATJ,
• ACADEMIC.,
D-I
C}IA1PSNAN
Yes
No
1.
I-I---
/7
es2
2. That the
powers of a
Dartment Chairman should
be
those
No
delegated to him by the Department.
/
That the office of
cpartment
head be known as
Department
Chairman.
D-I • 3
•/3
[
—v-
jYes.
F-I
No
•
/2.
3.
That the
term of office
of a Department
Chairman be not less
than two years
nor more than five years the length of term to
be determined
by
individua1 departments.
The term sha).]. he
renawab).e.
•
74
e s
4.
That the
Chairman must: be acceptable to
the majority of
the
-
Department.
The definition of majority should be arrived at
No
[1
by the I)euartment.
•
/2 -
•
/
D-I
5
I
/'1/
f/j
Yes
5.
That a department may select
a
chairman
in two ways
•
(a)
by election from within its ranks;
No
(b)
from
outside
the.
dej:artieent.
.
(J\
•
D-I-6
/3-ce.5
6.
Iliat when a department: elects its Chairman
from within the
Depar trtcnt , the Dep
tmen
tal nominee should
be
approved by a
•
No
D
Dean.' s Coi:mi.ttect of the Faculty involved.
Because the nomination submitted
represents the collective will
of the Department
concerned,
it would be. approved,
in
normal
circwistances, without question..
The definition of norma].
cir•
cumstancea arrived
at by the council was that which originated
in the Geography D artment ,
and is as follows :
/
7
.
a
Normal circms t ances may he taken to imply that the Departrt
.
is functioning we ii. with in the Univcrsil:y and
that
its
members are well. regarded by the wider academic community.
In cases where the Department chooses a Chairman from within
its
ranks who is not acceptable to the Dean's Confnit:tec,
after discussions between the Department and the Dean's
Committee, the department may be asked to seek a Chairian
/
from outside
the
department.
D- I7
/.3O
Yes
.7.
That in the second type of selection of Department Chairman,
the department seeks the person to fill the position from
No
•
outside the department.
In this case,
the Department involvd
should form a search and nomination committee; this conittw
should present the names of its final candidates to the depart
rL'tent . Following ratification by the departmcnt the ham3 of the
florniflee. should -be brought before the J)en' s Commit tee of the
Faculty in question.
•
.
If
j however, the Dean's Co;midt tee finds
itself in disagreement
with the Depart:mcnt
.
over the nominee,
then,
if disa
cement
continues the Dean's Committee and the Department involved
•
should request arbitration of the dispute by a mutually
acceptable committee consisting of rmmhers of the department's
discipline from outside the university.
This committee should
resolve the dispute by examining the names of the nc:uine.es
considered and the arguments in the dispute and
hou].d then mai:e
its
recorinendat ions known to the Dean's Committee and to the
Department .
This
external decision should he hind
i.ng on
both
parties
to the original dispute.
•
That the composition of the Dean's Committee shall be at the
•
discretion
of each faculty.
/
?if\IfrC
D-L
8
[}'es
NoEl
8.
That where a department decides to formalize the position of
Associate Chairman with an honorarium attached, then the
procedures followed should be the same as those outlined for a
Departinent Chai.rman.
• D•-I • 9
9.
t/
No[J
That the term of a Dean should not be ).ass then three years no-,*-
N
V
10
/J
7
7
•
10.
No
'6-
That in cases of the a1sence of the flcpai:tinent Chniruqn:
(a) where the bscnce is to 1a Short term (one month) , the
Chairman may appoint an
Acting
Chairman
(h) in cases \.4cre the absence is to he longer than one month
or the office is vacant, departments which have an Assoc-
iate Chairman
would
norma].ly have this position filled by
the
Associate Chairman. Departments which do not have an
Associate Chairman should propose an Acting Chairman or
select
an Acting Chairman by
the procedures
out.-lined for
Chairman.
T'nat in
the case
of a deadlock in the question of the Depnrtmcnt:al.
nominee for the Chair hetwec:n the Department: and the Da-can's Co:na-
ittec, the Depar Lment sha]., be
cha5.rcd
by the Acting Chairman as
appointed by
the Dean
s Commit tee.
•±___
_ ._±.
11. The Chairman, or Acting C;ha5.rman (unless appointed
by the
Dean' s
Corrnittce) may be removed folipwing the fo1l0ing procedures:
(a) A pct:ition, signed by at least: one"third of the members of
the doper tmcnt
J)I
11
[!iYes
No
LJ
.
(b) fol1o .y ed b
y
a s.mplc majority Vote of the cnt:ire departman t
t:
the vote
o be held no earlier then 60 days after the sub-
•
mission of the petition. No elected Chairman or Acting
Chairman shall be subject: to a. recall vote prior to four
months in office.
3
c,7
PL
G
t
11
Ycs
12. That all departments adopt: the Chairmanship system as soon as
D-II
DEANS
D-I1 1
i
That persons appointed to the position of Dean from outside the
universit:y he automatically acceptable to the appropriate depart--
No
meat of their oiscipine in
the rank of Full Professor.
et
po
i_•..
CUM
10r()A.-- --t..-,-t--.
S1OJ.e, LJUL.
1'.UL. Lc'L.(..L LLLCtLI
OL1L4.
ti.t
U.L
c
confidence in the c'risting head not be construed as adoption
the Chairmanship system.
2
T
iØ
c
2.
No
more than five years.
1) if
3
• That the term of
Dean
i v
tay b rcrte;aU1e. :it:h t:hc rceoait5.cn
Yes
and
icco:umndat.ion
that such rc.uezal. honl.d
OCCU
only
lrk
L__J
-
excptionel cLrcums:a:Lces and only after careful. cons dernt inn
W
No
j
hy the facu).ty.
/
D-fl: 4
4.
That the
conclusion
of the term of a Dccii should be foJ.l.oc:d
by a sabbitical icave of one calendar year.
NoEl
1.
4
1)-II
5
5.
That a Dean iiay he selected in two ways
(a)
By election from within the faculty in question.
(b) From outside the University.
In the latter case a Search and Nomination co:wuitt:ee should be
formed by election from n.urbcrs of the faculty. In both cases t:bc
nomination, ''hcn ratified by Faculty,
should go before a coniitl:ee
composed of the Academic Vice Pies ident , the Deans of t:he other
Facul.tic3 , and three full Professors from the
faculty in''oivcd
The decision of the Ccmr.d.t tee
shall he foin:erded to the President:
for rec:o:;mendation to the board of Governors . Because the
nomination represents the collective will of the faculty c:onceied
it would be approved, in normal. circumstances. without question
/<c
ces
.NoLI
-
/
DII
6
i7%i
[jes
°[IIi
6. That the Dean may be
removed
on
petition by one--third of
department
chairmen, fol1.o;'cd
by a
majority
vote of the facu] t:y
in a final vote to be held no earlier than one sc-master after
the z;ubmission of the petition.
21.
2
co_
i'-
r
/—
?\/,?(
.1
'.
Di: i:i
1
ACADr-t1C \'T.:i--ris ir.):N'J:
1.
That: the coraittee.appoirtt:ed to select an Academic Vice-President
should
be a search committue consisting of the President,
the
Yes
three deans of the Faculties, and
one representative from each
-
S
--
focuity and two faculty members at
large. And that this committee
No
[
j
should
forward its recommendations
to the Board of Governors
It
•::
:.
).O
•-
.
-
D.0
Prsj
ip
3
it
----.7
1
'Yes
]..
T
hat
the
ttrm of off$.ce of
both I :e
duiC: and Aade:Lc V'e-
NOLI
3
President
should be five years
•
.
A.
i
J
I
A
I'
C C'
. -
-v
/ -
Yes
/
.2.
That both the President:
and
the Academic Vice-
p resident m'st:
he
.
.
No.[J
a
cceptable to a
Dcpartnnt:
Full. Pro2essor.
of the
Univesit) r
with
the rank of
-
E .
TuJ'r
JOINT
FACULTY
ACCEPT IN
:cm
STUONNT ,\Rj.TCIIATjON
UNI\ T
j1S
I.CY CO\F1':L'NT
• [.:i
Ys
1.
T
the
Student
Affairs CS.te bring its final report to
Jouit
Faculty
for ctcht:e
No[1
0
CV
zo
J
/0
1
,- .
1
! C^
•'.:.
F
TiLAT THE cCL:Ti
p
; SET UP BY THE NTN 1' STI II OF 1UCATO:
'
TO
CONS] HE
TilE CO"ORI) ) AT]ON AN J) F 1
OF INST
(y
ç
HIOFIFE
EDUCATION
IN B C SITC.'UL! HE BEOADEHE n
INClUDE VAR
bUS
N;DRs
OF THE
ACA1)E:
•
IC AND LM'
(:CNUN Ii' , i) TEAT
in CO:::ITTEi:
BE
NPLFNJ)
TO
ACCEPT
BRiEFS FR0-1 ANY IN FE
:.NSTij) GROUP
1.
That
Senate be asked to set up
a
Commit tee, or assign one of
its
f/j
[ T
<
existing co
m
mittees to deal specifically
with
co
- ordinaU.on
and
•.
finance; that
..
this committee b
-
e
charged with
i
n
vesti
g
ating these
subjects and with
holding open hearings
)
from which briefs could
0EI
.
be
prepared for
t
tnvission through Senate
to
the government
committee
•1•-
3
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