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SiMON FRASER UNIVERSITY ?
442_
MEMORANDUM
.
To ..................................... SENATE
?
From.. ?
H.MEAN ?
AND SECRETARY
SENATE COMMITTEE ON GRADUATE STUDIES
Subject
........................... P,REP.ARATQNOFTHES,E.S
?
Date ... ........
NOVEMBE R20,1970
This is to advise that the Senate Committee on Graduate
Studies approved Paper CS. 97 - Preparation of Theses - at their
meeting on November 19, 1970, and it is now being forwarded to
Senate for approval.
.
cc J. M. Webster
I. B. Kelsey
0

 
.:.
To
?
lcbc'rs ,
?
Sertte ?
Comm.
t.
tee ?
on
.
fl.M. ?
Evafl3 ,
?
Reg,s t.rar and Secretary
Executive Coienittec, Senate
("mm
t to:
Graduate, S tudes
?
.
.
Ofl
?
?
Ci ?
dente
Studies .............................. ?
... ?
........ ?
. ?
.
?
.
Subject .
Prepaat.io.n
?
and
Di
?
artati ens
. November .
1.7 .
,. 1970
1
a1/CT ?
CS. Q 7
This is to acivi cc the t the E:ecu Live Cornii
t t.ee,
Senate Committee on Graduate
Studies npprovcd the
'apCY
on the Jrepa rat o n
of Theecs and Dis sortati
OnS at
their meet:ins on Nov nhcr 9 , 1.9/U
aid
it in now be:i ng forwarded to the Senat:u
Comrn:i.t tee on Craduot:c Studios for enproval.
mm!
0

 
,•
Paper
GS.97*
PREP
1iiL1ON
01' TnE;Es
.
E1
SIMON FRASER UNIVERSITY
Appendix A (to Section 13 of General Regulations/Graduate Studies)
Fall 1970
0

 
.
A
( ? -, ? ,. ? •- ?
•.., /:-- ?
,-, ?
n
?
ucl :.rs)
'flu'
foil a
?
,' ",,,I v
a'':;
fur too wri
n
Ca
prcsPun Lion of Theses and
Extended I;rnys are pTu":idC:d
for the guidance Of Candi
d
a
t
es
and faen]t:y.
PLEASE go'n: that it is ultimatel
y
the responsibility
of the candidate in
consul.tati
0!;
with the senior c:iac'rvisor that: the Library copies conform
to the s
t:andardc; required Py
the Senate Commi.t Lee
on Graduate Studies
at Simon Fraser lhniverait:y hc:foii they
are
submitCed to the Library.
These standards are ii at:cd kalce-.
Consistency and
clarity of style
and
format are the lccynL;;
Loan aac:c p 'ac Pie presentation.
?
The general f oi cia t
of the thesis norn:al.ly nhoold be w0
bin
the ruidelines
outlined helOc-!,
Iiit'
the specific format: is Tuft to the discretion of
the
Departmental.
Graduate
Studies Committee.
Enquiries regarding the interpretation of these regulations may be made
through the Office of the Dean of Graduate Studies.
REC0MVENIik.i) IIEFEELECES
?
The Pre
or'
ration of Term Es s era by
D. Blake
y
and A. C. Cooke, Vancouver, 1966 (FE 340S 55 1966);
Government of Canada SLeic iThnuril for Writers
to re and Editors
R. Duhamel, Ottawa, Queen's Printer, 1962 (Z
253
C277)
Student's Guide for Writing olieePr
?
, Kate L. Turabian, Chicago,
University of Chicago Press, 1963 (LB 2369
T$2
1963)
ANanualof Style, Chicago, The University of Chicago Press, 1969
(Z
253
C57
196k
The Elements of St
y
le, William Strunk, Jr., New York, The Macmillan Company, 1959
(FE 108 S772
1959).
PAPER
1.
A
good bond paper of rag content, 8 1/2 x 11 inches, must be used.
The paper should be of 20 pound stock. The University Bookstore or any
stationer's can supply the names
of
acceptable brands.
2.
Paper with holes punches is not acceptable, except where the thesis
consists in whole, or in part, of computer printout.
MARGINS
It is
important that the margin be not less than 1 1/4 inches on the left
of each sheet and of not ic-cs than 3/0 inch at the other edges. Everything
(including page numbers, illustrations,
graphs)
must be within these margins.
The pages are trimmed when hound.
TYPING
1.
These should ordinaril
y
be
typawri
ttccn, using one side of the pa per
only and carbon rihhc'u or a toad 1 lack ribbon.
?
Pica type is prcfc'rat' Ic'
. ?
but elite type tear i.e used; in either case, the
entire
work most baill
un.oentvefzic'€' and care should ha taken to ensure evenness ot iu:pl'L-;ufl.aa
and type ( as pee Ia 1.1
y
in the c ;ii.:c of a cloth ribbon)
2.
All typing must be double spaced, except: for quotations of more than
one sentence, tootnotca , tables, and bibliography, all of which may be
single-spaced.

 
3.
No interlincations, crossing out of letters or words, strike-overs
"kor-rcctypc" or estensive crasures are permissible. Mathematical
equations, complex tabular matter, expcncntfJ and other characters not
available on standard t:ypcsr:Ltcrs may, at the discretion of the department:
concerned, be neatly execu Lcd by baud with black ink. Liquid correction
fluid such as ''Snopake" is s 1rongi.y recommended since there is no shadow and
it reproduces clearly.
4.
Spec Jo 1 care should be taken in duplicating fi gures (such as charts
diagrams, drawings, graphs, photographs, maps). While copies of acccptab i.e
quality may be obtained tlirc)ugl) pliotodu plicat:ion, the candidate is advised
to consult the Aud
io
Visual Centre for guidance in selecting the most
appropriate means of dupiicot:ion. Reduction can be used to fit charts in
the margins; large ones can be folded to fall within the margins and affixed
to
the page.
PAGING
Typewritten consecutive numbers should be used for each page. Arabic numerals
should appear in the same place at the top of the page for the body of Hie
thesis, including text, insert-s, appendices articles, bibliography, and so
on. Facing pages should be noted as such as it is recommended that they are
lettered "a" and
"b' (i.e. ,
pages 2a and 2b would be facing and the typing
would he still only on one side). Small Roman numerals should be used for
• ?
the"preliminary pages" (and appear at the bottom of the page).
FORMAT
The order of the pages of the thesis should occur as listed below, although
not every thesis would include all of these items. The senior supervisor
oversees preparation of the thesis and checks to see that it is complete and
in good literary form. A consistent style for footnotes must be used throughout
the thesis. The candidate is urged to use a style normally suited to the
discipline concerned.
1.
?
Preliminary Pages
(a)
Title Page
The form of the title page must follow the sample attached. It must give
the title, the candidate's name in full, the degree expected, the department,
the month and year of the thesis defence. (See pages
All theses and extended essays shall have, in a prominent place on the title
page, the international copyright indication consisting of three elements
in the same line: the letter "C" enclosed in a circle; the full name of
the copyright owner; and the year.
(b)
Approval
(See sample, page
?
). The title page is not numbered though technically
it is
(i) so this page is (ii).
(c)
Abstract
The abstract is normally under 600 words.
NO PACES
CAN
SEPARATE (a) Title Page, (b) Approval., and (c) Abstract.
(d)
Dedication (if any)
Page (iii).
(e)
Quotation(s) (if any)
(Special in significance., usually alone cm page.)
(f)
Acknowledgment
This section, if included, should he a brief acknowledgement of assistance
given to the candidate
in
his research and writing.

 
(
g) Table of ConLen Ls
Each thesis fins t have a tab Ic of con t:cnts sett-
f
-i1
r
.
,
forth the principal
topics or ubdivi.s ions(:
nc
mdi ng ns ua:Ln di v
.
ions , t:lie 1re iiniinary pages,
the titles, appendi x (- ices) , bib I logiaphy, and index, if any) and the page
numbers on
?
,-h thur
occur.
(h) ?
List of 'lab J.ns
111C tables are numbered cons
until:
i vc ly with in rge (or upper case) Roman
numera is .
?
'or
each
t:as 1.:, the tab
LU
s number. its exact cap t: on or Lit le,
anJ the number of the nmnus ci ipt page on which it appears are given.
(1)
List of Figures or illus tra
Lions
If any i lbs Lra::Lons , plates , or graphs are used, they are numbered with
Arabic numerals aid ]is tt'cl separately,
?
if there are several illustrations
of any one hi nd -- for e::anirtle, maps
?
there should be a distinct series
for them, numbered Se arate l
y
, and sepal Lely listed.
2.
?
Text
(a)
The text, which would preferably begin with an introduction, should
outline the purpose, meLliods, and scope of the investigation. If the
thesis cons
i sts of a lengthy explication
de
t:ext:e , the full play or poem
may be typed as published (s:ing].e-spaced) facing the narrative (double-
spaced).
(b)
If illustrations larger than 8 x ii inches are used, they should he
submitted flat, mounted on the same paper as the text, and folded to lie
. ?
within the stated margins. This ensures edges or folds are not cut when
the copy is trimmed and bound. Items such as illustrations, clippings,
and articles may be placed within the textthen small enough or can be
reduced, if legible, to fit within the margins. Such things as "scotchtape"
and staples must not be used in mounting photographs or illustrations.
Information on the mounting of illustrations may he obtained from the Audio
Visual Centre.
(c)
Footnotes may be numbered throughout the thesis or throughout each
main division. They may appear at the bottom of the page, at the end of
the chapter, or at the end of the entire text (in the last case they would
be called a List of References. (As an alternative see Bibliography.)
Footnotes at the bottom of each page must he set off from the body of the
text by a line. A consistent style for footnotes must be followed through-
out. The candidate's department is expected to require him to follow the
practice of a style manual suited to his discipline; he may also wish to
consult the appropriate subject division of the Library.
3.
?
Reference Natter
(a) Appendix(-ices)
This section should be continuously paged with the text, although it may be
lettered as well.
(b)
Bibliography (and/or List of References)
The bibliography is a very iniportan t: part of the thesis, and care should be
given to its preparation. It should he t
y
ped single-spaced, with double-
spacing between the entries. Journal titles shuoid
?
normally be writte
n
in
full but standard nbbrev:ja Lions may he used (e.g. , from World List of
Scientific Periodicals). As in the case of footnotes, the candidate sbeuld
follow the style manual required by his department and may wish to consult
the appropriate subject d:ivision of the Librar
y
. The bibliography is
alphabetical
and paged
continuously ml th the text. The candidate may choose
to cite the litera turn under iicadiigs such as monographs, serials, news-

 
.
?
papers, l.lflpLibll.Shed
\?5]5 Or
articles, and acrt.ers . If a full biblio-
graphy is ccinsdc red
InO
lengthy by the senior supervisor, then a
selected bibliography nay be given inst:crid and so noted
Many submissions
\•Ti.il
have footnotes
(or a List of References) as well
as a bibliograph y
.
At
the discretion of the dc.part: out it may be
desirable to combine tb:: two by (I) sim
p
ly referring to the author (and
page) in the text, and the reader
can
refer to the author in the biblio-
graphy, or by (ii) numbering the bibliography and referring to the work
by number (and adding the nape) in the text. Thus it is possible to
have a bib) :iogrnpiiy
but no footnotes
(ci.
tinp literature)
or List of
References. It is also poss:Lb] e that a List: of References (and no
bibliography) is adequate if only direct references are cited.
Vote: You are strongly advised to consult your Department and follow
the style of Bib]i ogmnphy/List of References they recommend in your
discipline.
(c)
Printouts
It is preferable that printouts be reduced (providing still legible) to
By x 11 inches and continuously
y paged.
(d) Articles, Clippings, Maps
If 8½ x 11 inches, the above and similar items are to be numbered con-
secutively; if larger, folding applies as above (see above under "Text:").
These may he placed in or after the text.
.
?
ABSTRACT
Each thesis must include an Abstract as part of the "preliminary pages."
The Abstract is a summary or condensation of the thesis; it states the
problem, the methods of investigation followed, and the general conclusions.
It should not normally exceed 600 words. (Doctoral candidates must submit
an extra copy of the Abstract bearing the name of the senior supervisor on
the top of the first page as well as the candidate's name and the title of
the thesis. A signed agreement form covering publication in Dissertation
Abstracts should accompany the extra copy of the Abstract. These forms
are available from the Department and the Library.)
APPROVAL (BY EXAMINING COMMITTEE)
The Approval page immediately follows the title page (see sample page ten).
It must state the candidate
?
name, the degree sought, the title of the
thesis, the signature and name of the members of the Examining Committee,
and the date approved and signed. The position and institution (with
address) of any examiner not at Simon Fraser University must also be
indicated.
NUMBER OF COPIES
The number of copies required will be determined by the candidate's depart-
ment. If the degree is sought in a combination of departments, sufficient
• ?
copies must be prepared to ensure one being available for each department
concerned if no requested. Copies may be made by the offset process or, if
few are needed, clean photocopies will be accepted. (Please note that the
Library prefers to have the original. It is considered a manuscript: so
clear, clean corrections are accepted.)

 
SUBMISSION TO THE 1,111J\AItY
After the 'passed' t:csi s has been corrected by the candidate as
required,
confirmed by the semi or ouperv:[sor and accepted by the department or
departments concerned, the Candidate iotp resent a letter of confirmation
(stating all corrections have been made and this final draft is ready for
publication) from t1le ?
i.or supervisor, a signed mi crofi].m authorization
form for the National. Librar y
(available from the department and tile
Library) , and two iinl:ound conies (each :in a folder or binder) to the
University Librar
y
. LI ease note that two copies
of a tape, film, printout
(or any item considered part: of the thesis) nius t. also be submitted and, of
course, an. extra coe of a doctoral abstract as stated above. The final
date for acceptance of theses by the Library may be obtained from the
University Graduate Cal ondar . Enquiries regarding this date should be
directed to the Registrar's Office.
MICROFILMING
All theses submitted to the Library in part:i.al fulfilment of the graduate
degree are microfilmed by the National Library. Each student must complete
and sign a microfilm authorization form (obtainable from the department and
the Library) . A negative and a positive film is made of each thesis. The
negative is kept by the National. Library for use in producing poiltive
copies for sale. The positive becomes part of its collection for consultation
on the premises or for lending on interlibrary loan. The National Library is
?
not authorized to publish the thesis in any form other than microfilm. More-
over, theses are returned to the University after microfilming so that the
National Library does not have copies of theses available for other kirds of
reproduction. The positive copies of the microfilms, as they become available,
are listed in Canad:irna, the monthly and annual national bibliography pub-
lished by the National Library. Each title appears in its appropriate place
in the subject arrangement but all are gathered together in the index to
Canadiana under the series heading "Canada. National Library. Canadian theses
on microfilm, no. - ." The Canadiana entry includes the sale price and the
source from which to purchase a copy of the microfilm, viz, the Cataloguing
Division of the National Library. Theses which the
National
Library publishes
on microfilm include a copyright statement and are protected in the same way
as a published book and the same rules govern copying without the author's
permission.
PUBLICATION IN DISSERTATION ABSTRACTS
This applies only to doctoral candidates. An extra separate copy of the
Abstract is necessary for doctoral. theses with the title and the student's
and the senior supervisor's names typed at the top, and the University
Library will forward it to the publishers of Dissertation Abstracts
(together with their agreement form completed and signed). The Abstract,
prepared by the author may not he more than 600 words. The Abstract will
be printed in 1)issertation Abstracts, and availability of the dissertation
in film form at the ?
tionai Library will be no Lcd. Arrangements at
additional cost can i-c made for offprints at the time of printing. Not ati ons
S
will also be made by the Library and semi: to University Microfilms for
publication in American Doctoral. Dissertations.

 
.
?
BINDING
Once the Library is notified that the
student's
ciegrce has
been Granted
by Senate, the
orJ.ginel.
(dien provided) or a copy of the
thesis is sent
to the National Library for mi.c: of ii
rJ riG, and when returned they are
hound. Binding 01 MiLional thc:;rs for the oepnrtntenr(s) and
the student
can he arranged through the Liln:nry.
CATALOGUING
Once bound, the
t:hcscu-; are catalogued and classified according to the
Library of Congress c Jase: U
:Lc; t:L on system. The original (or
'first' copy)
lodges in the U :i vers
?
Iou-hives and the (second) copy is shelved
in
the general collection ithcre it
is also available for
Interlibrary
Loan.
.
S

 
.STUD!I; IN t
(Sample Thesis Title Page)
TT
(N OF
lilT1C r1C'JNJCTS IN YOUING
3
SOYBEAN'PlANTS USING
?
cC) 2 & 1170
by
Robert George Thompson
B.Sc., Queen's University, 1964?
A TIIESIS SUBMITTED IN PARTIAL FULFILMENT OF
THE REQU:r RI1ENTS FOR ui DECREE OF
MASTER OF SCIENCE
in the Department
of
Biological Sciences
(C) ROBERT GEORGE THOMPSON 1966
SIMON FRASER UNIVERSITY
June 1966
.
0

 
.
(Sample Dissertation Title Page)
IJOPE/,N Ifl:
T
fN CES ON
1O1)ERN
HE REW?
by
RICHARD JOHN DOE
)).Sc. , 1)a3.hnusie University,
1.964
N. Sc. , Univercity of Victoria, 1966
A DISSERTATION SURNITT ED IN PARTIAL FULFILMENT
.
?
OF THE REQUIRENENTS FOR THE DECREE OF
DOCTOR OF PHILOSOPHY
in the Department
of
His tory
c ) RICHARD JOHN DOE
1.968
SIMON FRASER UNIVERSITY?
April
1968
0

 
(Sample Approval Page)
A).T' ROVAL
Name:
?
l:.cbrird John Doe
Degree: ?
lThster of Arts
Title of Thesis: Europeau influences on modern }Icbrew
Examining Coiimiittee
CLa irman : David Williams
.
?
?
.3
olin
Smith
Senior
Supervisor
James
Bloggs
Diane Small
Cordon P Green
External
Examiner
Associate Professor
University of T:imbuktoo , 'i'ransy].vania
Date Approved:

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