/+ ;4e
4
27 October, 1970
To: All Members of Senate ?
From:
?
K. Strand.
Subject: Incorporation of University
Awards and Athletic Awards into
Jurisdiction of Senate Committee on
Scholarships, Awards and Bursaries
The Senate Committee on Scholarships, Awards and Bursaries
was established in April, 1966. The composition of this Committee
consists of two representatives of each of the three faculties, with the
Registrar as secretary. The terms of reference of the Committee are:
1.
To award University Scholarships and prizes.
2.
To propose candidates for scholarships and prizes awarded
by bodies outside the University.
3.
To review the Athletic Awards and University Awards proposed
by the President's Committees established for that purpose.
4.
To review the bursaries proposed by the Registrar.
5.
To deal generally with proposAs to establish scholarships,
prizes, awards and bursaries in the University.
There also exist two Presidential Committees - one for University Awards
and one for Athletic Awards. The problem is that the terms of reference of
the two Presidential Committees and the Senate Committee overlap.
These problems have been commented upon by both Chairmen of the Presidential
Committees, and by the former Financial Aid Officer, Mr. Nelles, in a
special report to me dated January 22, 1969. In addition, problems
governing the inter-relationship of the two types of awards were raised by
the ad hoc Student Affairs Committee in its report dated December 16, 1968.
The consensus held by the Chairmen of the two Presidential Committees
and the former and current Financial Aid Officers is that they see little
merit in the continuance of these two Presidential Committees. They have suggested
the amalgamation of these Committees with the Senate Committee on Scholarships,
Awards and Bursaries. I concur.
?
I....
-t
-2-
I propose, ?
therefore, ?
that the terms of reference of the Senate
Committee on Scholarships, Awards and Bursaries be amended to read:
1. ?
To award University scholarships and prizes.
2. ?
To propose candidates for scholarships and prizes awarded
bybodies outside the University.
3.
?
To review the bursaries proposed by the Financial Aid Officer.
4. ?
To award proposed Athletic Awards.
5.
?
To award proposed University Awards.
If Senate accepts these changed terms of reference,
?
then the
existing Presidential Committees would be disbanded.
?
The effective date
would be decided by recommendation from the Committee to the President.
I consider that in the case of Items 4 ,and 5, namely Athletic Awards
and University Awards,
?
the criteria that will be used is an administrative
responsibility; ?
therefore in these cases I would expect the Committee
to present to me a recommendation as to criteria that should be applied.
I further propose that the composition of the Senate Committee on
Scholarships, Awards and Bursaries be amended to read:
Chairman ?
to be selected by Senate
Faculty Members
Faculty Member (Arts) ?
Appointed ?
2 years
Faculty Manher (Education) ?
by ?
2 years
Faculty Member (Science) ?
Senate ?
2 years
Faculty Member (Arts) ?
Faculty ?
1 year
Faculty Member (Education)
?
elects ?
1 year
Faculty Member (Science) ?
Nominee ?
1 year
p
-3-
Student Members
Three student members ) Elected by
One alternate ?
) Student Council
Ex-officio Members
Financial Aid Officer, Secretary - non-voting
Director of Athletics - non-voting
Resources Officer - non-voting
Financial Accountant - non-voting
Comment
The substitution of the Financial Aid Officer for the
Registrar in the terms of reference and in the composition is
intended to incorporate the existence of a full-time Financial
Aid Officer.who handles the administration of student financial
assistance.
The addition of the Director of Athletics, the Resources
Officer and the Financial Accountant as non-voting members is
intended to add specific knowledge to the Committee and to ensure
greater co-ordination.
The addition of three students is intended to recognize
that students have an important contribution to make in this area.
The present arrangement of Committees will continue until
the new Committee is in place.
