SIMON FRASER
MMORADUM
UMVERSITY
S 9 t
Senate ?
,........
?
.
?
.
?
From....John M. Webster
?
.
?
.
Chairman, Graduate Studies Committee
Subject
.............Graduate Studies Regulations
?
. ?
Date. . '
1
Y 17, 1970
The attached copy of the proposed General Regulations for Graduate
Studies, which results from discussions with and recommendations from
Departments and Faculties during the last few weeks, has been approved
by the Senate Committee on Graduate Studies and is now forwarded to
Senate for approval.
I request Senate to consider motion #1and, if it passes, motion #2.
1.
Senate approves the new General Regulations for Graduate
Studies.
2.
These procedures be implemented by the Departments, Faculties
and Registrar's Office commencing in the Fall semester 70-3.
Students already registered in a graduate program will be
covered by these procedures but in special instances where
full application of the procedures would be impractical,
waiver in favour of the student may be made by the Executive
Committee of the Senate Committee on Graduate Studies.
John M. Webster
U
.
ams
att.
0
S11MON 1AS! UNiVESITY
DUJ
Senate Committee on Graduate Studies?
Subject....Graduate Studies
?
General Regulations
From ?
Dr. J. M. Webster, Chairman
Graduate Studies Committees
Date.
?
.., ?
JY ?
8,
••
?
19.7.0................................................................
.
The attached copy of the new General Regulations appertaining
to Graduate Studies has been approved by the Executive Committee
of the Senate Committee on Graduate Studies.
Please note:
1)
The italicized sections indicate that these
regulations already are approved by Senate.
2)
These regulations will form the basis of the
Graduate Calendar entry and handbook on
Graduate Studies.
3)
The graduate student must satisfy Faculty and
Departmental regulations as well as the General
Regulations of the University.
J.
M. Webster
/ o im
End.
0
]apur
GS.9/
(Piper E.GS. 129c
Rcviscd July 7, 1970)
Ju].y 7, 1970
SIMON FRASER UNIVERSITY
?
GRADUATE STUDIES
GENERAL REGULATIONS
?
1. ?
Admission Recjuirements
The minimum University requirements for a student to enter a
graduate programme at Simon Fraser University normally are:
a)
A Bachelor's degree with a Cumulative Grade Point Average
(CGPA) of at least 3.0 or its equivalent from a recognized
university, and
b)
acceptance by the Department in which the applicant wishes
• ?
to do the major study.
?
2. ?
Application for Admission
2.1 Application forms for entry into the graduate degree programme
may be obtained from the Re
g
istrar's Office or from the
Department in which the major study is proposed.
2.2 The forms should be completed and returned, together with an
official transcript of the applicant's undergraduate and
graduate (if any) record, to the Chairman of the Department
in which the applicant will do the major study. The applicant
is recommended to apply at least three months prior to the
- beginning of the semester in which the applicant wishes to
•
?
commence graduate studies. Applicants from outside North
America areS recommended to attach official statements of the
subject matter covered in their degree record.
f
-2--
2.3 An applicant whose native lanquaqe is other than English or
whose previous university instruction has been in a language
other than Engl-ish may 'be required to provide evidence
of
competence in the understanding and use of English before
arrival on this campus. Such students are normally required
to take the Test of English as a Foreign Language (TOEFL)
of
the Educational Testing Service, and further information on
this test can he obtained from:
Foreign Language Mutational Testing Service
Department of English
Princeton University
Princeton, New Jersey 08540, U.S.A.
2.4 Graduate Record Examinations. In certain instances, Departments
may require applicants to submit scores on the aptitude and
advanced sections of the Graduate Record Examinations of the
Educational Testing Service. Applicants who have already written
these tests are urged to submit their scores with their application
for admission. Details of this Examination can be obtained from:
The Graduate Record Examinations
Educational Testing Service
1947
Centre Street
Berkeley, California 94704, U.S.A.
3. ?
Classification of Graduate Students
The applications will be considered and classified by the
Department of the student's declared major subject and by the
Senate Committee on Graduate Admissions. Students admitted
will be categorized as follows:
3.1 Regular _Student:
An applicant who has met the admission require-
ments
of
the University, Faculty and Department as approved by
the Senate' and who is granted admission to the graduate degree
-3-,.
proqraiivas. ithcre required, such students may do up to 12
semester hours of qualifying courses as specified by the
Department prior to or concurrent with the graduate degree
programme. Admission as a Regular Student may
be contingent
on satisfying certain stipulations other than course require-
ments (e.g.
obtaining
an official statement verifying a degree
or
a language test) and
where this is
so
the applicant
must
meet these stipulations before formal registration in the
..
L^
degree programme.
3.2 Qualifying student: An applicant who is not acceptable as a
Regular Student but who is granted admission into a special
programme of studies, defined by the Department, in order to
prepare the student for graduate work. When such a deficiency
is remedied satisfactorily, the Department concerned
may
recommend admission to a graduate programme with transfer to
Regular Student status. 11
maximum of thirty semester hours of
undergraduate qualifying work may be taken by a Qualifying
Student before final consideration for admission to the graduate
programme as a Regular Student.
The Departmental
Graduate
Studies Committee of the Department in which the student intends
to do the major study will arrange for the general guidance of
the
student during the period as a Qualifying Student.
3.3 The grade points obtained by Qualifying Students in undergraduate
courses which are required as qualifying work before clear
• ?
admission
to a graduate Progr
am
me will appear on the student 's
undergraduate transcript. They will not be used to calculate
the CGPA necessary for continuance in the graduate programme or
for the
award
of the graduate degree. There will be no waiving
f
-4-..
of the graduate residence requirements for the time spent
as a Quaiifjing student.
3.4 Refusal of Admission: Notwithstanding the admission require-
/
ments set out above the University may, at its discretion
refuse admiss:Lon to any applicant. For example, shortages of
funds, space, facilities or personnel may necessitate
rejection of an otherwise acceptable candidate.
3.5 Visiting Student.
A student who is admitted to the University who, as a bona fide
student of another accredited institution, is permitted to take
courses only for credit towards a degree or diploma programme
in his home institution.
Registration is allowed on receipt of a letter of permission from
the Registrar or the Dean of the Faculty at the home institution.
This must be received at least four weeks before the first day of
registration for the semester indicated.
Registration will be permitted, on a space available and
Departmental approval basis, only in those courses specified by
the responsible officer of the home institution. Grades for all
courses taken will be forwarded to the Registrar of the home
institution.
A Visiting Student wishing to become a Regular Student of the
University, must make application for admission and meet all
admission requirements, as set forth by the University.
3.6 Special Student.
Any student normally meeting the formal admission requirements
of the University may be granted permission to register in certain
-5
-
specific courses on the understanding that he is not registered
for any credit towards a degree. Admission is granted onl
y
on
the recommendation of a Department which must specify the
courses in which registration will be permitted. For students
who wish to take graduate courses, admission is controlled by
the Senate Committee on Graduate Admissions.
A Special Student may register in a maximum of 30 semester hours.
while on that status. Registration is on a space available basis.
Courses taken while on Special Student status will normally
not be considered when evaluating eligibility for admission to
Graduate Studies.
A Special Student wishing to become a Regular Student must make
application for admission and meet all admission requirements,
as set forth by the University. The use of courses completed
whilst on Special Student status for credit towards a degree, is
at the discretion of the Committee approving transfer to Regular
Student status.
4.
?
Registration
4.1 Date of En. The graduate programme may commence in any
semester, but some Departments recommend that students begin
their registered programme in specific semesters.
4.2 Registration Procedure. During the week prior to the commence-
ment of classes in each semester
the student shall register
preferably in person
s
on the forms obtainable from his Department
for the courses for that semester.
Note that newly registering
students may register during the first two weeks of classes
without penalty. The completed form, together with the necessary
-6--
fec, must: be submitted to the Registrar's Office during the
specified Registration Period (see the University Graduate
Calendar). It shou].d be approved by the student's Senior
Supervisor (once he is appointed) and by the Chairman of the
Departmental Graduate Studies Committee. In speci.a:L circumstances
a student may register up to two weeks after the Registration
Period. i
late registration fee is imposed for registration
after the normal Registration Period: $20.00 for the first day
and $5.00 for each subsequent day
(to a maximum of $50.00). This
fee is paid, together with the Graduate Student fees at the time
of the registration.
4.3
Regular Students
will
register through the Department in which
the major study is being taken. The Senior Supervisor shall be
40 ?
a member of the Department in which the student is registered.
In certain instances the area of the student's major study may
cross recognized Departmental boundaries in which case the
student's Supervisory Committee should be composed of faculty
from each associated Department.
4.4 Continuity of Registration. To maintain cadidature for a degree
Regular Students must be registered every semester until the
degree programme is completed and application for graduation is
made. Failure to register will be regarded as withdrawal from
the graduate degree programme. A student who wishes to resume
candidature must apply for re-admission and, if re-admitted, will
be required to conform to the current regulations and to pay a
reinstatement fee of $10.00 (See Section 6.0 Residence).
4.5 On-lcnve Status. A student who for a special reason finds it
-7--
necessary to interrupt studies towards a graduate degree must:
apply in advance of the interruption through the Supervisory
Committee for "On-leave" status stating the period and the
reason for which leave is requested. The student must obtain
approval b
y
the Supervisory Committee, Departmental Graduate
Studies Committee and the Faculty Graduate Studies Committee in
order to he eligible for the "On-leave" status. Registration
will be maintained during the period of leave by regular
semester payments of $10.00. Failure to establish "on-leave"
status may lead to cancellation of the student's registration
in the graduate degree programme.
4.6 ?
Withdrawal from Graduate Studies or Graduate Courses.
•
?
A student wishing to withdraw fully from the graduate degree
programme should, in his own interest, see the Chairman of
the Departmental Graduate Studies Committee prior to submitting
a letter of withdrawal to the Registrar's Office. If a student
withdraws from all courses before the end of a semester, refunds
will be based on the date the student officially notifies
the Registrar in writing of his withdrawal from the programme
(see Section on Fees). If a student who withdraws fully from
any semester desires to recommence graduate study, he is
required to reapply for admission to graduate studies under
regulations then. pertaining.
A student who desires to withdraw from one or more courses or
thesis work in a given semester may withdraw without academic
penalty by filing with the Registrar's Office the appropriate
course change (withdrawal) forms not later than the end of the
-8-
ninth week of lectures (see University Graduate Calendar
for specific dates). In such cases the specific courses from
which withdrawal is made are deleted from official records.
If withdrawal is made from any course after that date a grade
of "N" is assigned, which counts as a failure (see Section 7.1).
A
graduate
student is advised to see the Senior Supervisor
before completing any course withdrawal forms.
5. ?
Initiation and Supervision of Graduate Pro ramine.
?
5.1
?
As soon as the applicant has been admitted as a Regular Student
to the graduate degree programme the Departmental Graduate
Studies Committee of the Department in which the student will
do the major study, will arrange for the student to be advised
regarding the initiation and development of a graduate degree
programme.
?
5.2 ?
Senior Supervisor. In consultation with the graduate student
the Departmental Graduate Studies Committee will name a Senior
Supervisor as soon as possible after a Regular Student's admission
to the graduate degree programme, and before the commencement of
the second semester of study.
The Senior Supervisor is the
person principally responsible for supervising the student
through the graduate degree programme
and he acts as a channel
of communication between the student and the Departmental and
administrative organization.
Senior Supervisors must hold the
rank
of
Assistant Professor or above and must not be engaged in
• ?
a degree progrnme at this or any other University.
?
5.3
?
Supervisory Committee. In consultation with the graduate student
the Senior Supervisor will form a Supervisory Committee composed
f
-9-.
of at least two persons,
as soon as possible but not later
than the middle of the second semester after admission as
a Regular Student to the graduate degree programme.
The
composition of the Supervisory Committee of which the Senior
Supervisor is Chairman, shall be approved by the Departmental
Graduate Studies Committee and by the Faculty Graduate Studies
Committee. The Supervisory Committee is specifically respon-
sible a) for helping the student develop a programme of study
and b) in aiding in the evaluation of the student so as to
best meet the requirements of the Department, Faculty and
University.
?
5.4
?
The Supervisory Committee in consultation with the student will
define the student's programme of studies
which will include the
area of research and those graduate and undergraduate courses
that the student will he expected to take for credit in keeping
with the Calendar requirements for the degree.
The student's
programme must be approved by the Departmental Graduate Studies
Committee and transmitted to the Faculty Graduate Studies
Committee for their information no later than the end of the
second semester of study.
Any subsequent changes in the
composition of the Supervisory Connittee, area
of
research or
course programme will be approved by the Departmental Graduate
Studies Committee and transmitted, with reasons for the change,
to the Faculty Graduate Studies Committee for information.
?
5.5
?
Departmental Graduate Studies Committee.
The Departmental
Graduate Studies Committee is charged specifically with:
a)
Recommending admission
of
graduate students
b)
Appointment
of
Supervisory Committees
c)
Appointment of the final Examining Committee
d)
Evaluation
of
the progress of individual graduate students
e)
Provision
of
information on the above matters to appropriate
persons in accordancei with general administrative procedures
developed by the Senate Committee on Graduate Studies.
The composition of the Departmental Graduate Studies Committee
on the above matters will consist only
of
faculty members who
have demonstrated high
scholarly ability with experience in
supervising graduate work, and who must not be candidates for
higher ,
degrees. On other matters the Committee may include
graduate students and other faculty members up to a maximum
of
50%
of
the Committee.
6.
?
Residence
6.1 To satisfy the academic residence requirements for a graduate
degree at this University the student must be recognized by the
Supervisory Committee to he actively pursuing full-time an
approved programme of studies in the number of semesters
specified for the degree.
6.2 It is recognized that a graduate student may be absent from
this campus during part of a semester whilst attending a short
course at another institution or visiting libraries, doing field
courses or other activities approved by the Supervisory Committee
as necessary for adequate fulfilment of the graduate degree
programme. Such absences from campus would normally be expected
not to exceed a total of four weeks in any one semester, and
periods in excess of this in a semester must be approved by the
•
Supervisory Committee and by the Departmental Graduate Studies
- ii -
Committee prior to the initiation of the work.
.
?
6.3
Residence Credit for Study off
_the Campus.
When one or more
semester's credit is requested by a registered student toward
the residence requirement for study relating to the graduate
degree programme
such as either field or library research outside
Greater Vancouver, or for courses taken at any other institution,
the student's Supervisory Committee must obtain approval of the
Senate Comrinttee on Graduate Studies prior to the initiation of
the work.
6.4
?
No part of the residence requirement for a degree can be waived
for research performed prior to admission to the graduate
degree programme at this University.
7.
?
Academic Standing for Degree Programme.
7.1 Grading System.
For graduate level courses taken at Simon
Fraser University the following grades and point values shall
apply:
A - 4 points
?
IP - Work in progress acceptable
B - 3 points
?
(applies to thesis only,
P - 2 points
?
not included in calculation
F - 0 points
?
of CPA)
N - 0 points
(In exceptional circumstances the grading of DEF (deferred) may
be assigned temporarily but is not included in the calculation
of
the CPA.
7.2
Grades for graduate students are due in the Registrar's Office by
• ?
the date given in the University Graduate Calendar,
near the close
of the semester concerned. Courses for which a student is registered
in the official records of the Registrar's Office and for which
f
-
12 -
grades are not declared will he entered as
tIN11
by the Registrar, with
the exception of courses for which a deferred grade (DEF) has been
submitted.
Under exceptional circumstances a deferred grade (DEF) may be recorded
temporarily but the DEF will be converted to a failure (F) at the end
of the next: University semester if not cleared by the final date (see
University Graduate Calendar) for graduate grade submissions
that semester.
when a student is registered as working upon a thesis which is
incomplete by the end of the semester the Senior Superviso
r
will
submit an "In Progress" grade (IP) providing that the work is
acceptable. This grading will not be utilized directly in
calculating grade-point averages but will appear on transcripts and
will be utilized in determining whether or not the student has
fulfilled requirements to continue in graduate studies.
.
7.3
Grades will be mailed to graduate students each semester.
7.4 Graduation Grade.
To receive a graduate degree, a student must
have a cumulative Grade Point Average (CGPA) of at least 3. 0,
calculated on the results of all courses taken at this University
required for the degree as specified on the student's registered
programne approved by the Supervisory Committee.
7.5 ?
Course at another Institution.
A
student may register in a
course(á) at another institution of higher learning for this
degree programme. For such work the Supervisory Connittee must
seek prior approval of the Faculty Graduate Studies Committee.
If the course is to be used for credit towards the degree, the
student must obtain a grade point
of
at least 3.0 (or its equivalent).
76 ?
Grade for Continuation.
Unless specifically exempted by the
- 13 -
Faculty Graduate Studies Committee, a student shall be required
to maintain a 3.0 CGPA to continue in the graduate programme.
This CGPA will be calculated on all courses taken in this
University subsequent to the student's admission as a Regular
Student to the graduate degree programme.
Students failing to
maintain this average will be critically evaluated by the
Supervisory Committee and if this Committee judges the student
to be making satisfactory progress they will so advise the
Departmental Graduate Studies Committee who may recommend to
the Faculty Graduate Studies Committee that the student
continues in the graduate degree programme.
7.7 Progress Evaluation. The progress of students will be
critically evaluat*'d by the Supervisory Committee at the end
of the second (for the Master's) or third (for a Ph.D.) semester
of graduate studies in order to assess the student's competence
to complete the degree programme. Their report will be
submitted to the Departmental Graduate Studies Committee.
8. ?
Application for Graduation.
8.1 Every candidate for a graduate degree is responsible for applying
for graduation, on forms available at the Registrar's Office.
This application should be submitted to the Registrar by the
last date specified for each semester in the University Graduate
Calendar for the student to graduate that semester, and failure
to do so may delay its processing and presentation to Senate.
8.2 If degree requirements are not satisfied in the semester in which
the application Is made, a new application must be completed in
a subsequent semester.
9. ?
Transcripts.
Certified official transcripts of the student's graduate academic
- 14 -
record may be obtained from the Registrar's Office. Only
individually signed copies with the University seal are valid.
No transcript will be issued to or for a student who has not made
arrangements satisfactory to the Bursar's Office to meet out-
standing indebtedness.
10. Ph.D. Degree
In addition to the general regulations the following specific
regulations apply for the Ph.D. Degree.
10.1 Admission. Applicants for admission to a Ph.D. programme must
satisfy the Senate Committee on Graduate Admissions that they
are competent to proceed with a programme of research and must
have completed:
1)
a Master's Degree (or equivalent) or
2)
a Bachelor's Degree with CGPA of at least 3.5 (First Class
Honors) or the equivalent, or
3)
at least two successful semesters in a Master's programme.
10.2 It should be noted that the possession of the minimum qualifications
outlined in 10.1 does not of itself ensure admission to a Ph.D.
programme.
10.3 Transfer from a Master's Programme. A student who has demonstrated
potential as a researcher and who has successfully completed
at least the first two semesters and at least nine semester hours
of study (with a CGPA of a least 3.5) of a Master's programme
may apply for transfer to a Ph.D. programme. At the recommendation
of the student's Supervisory Committee and with the approval
•
?
of the Departmental Graduate Studies Committee the Senate
Committee
,
on Graduate Admissions may approve the transfer of a
a student's registration from a Master's to a Doctoral programme.
10.4 Residence. The Ph.D. Degree requires that a student be registered
- 15 -
in. ae approved programme and undertaking full-time study at this
University as a Regular Student foi a minimum of five semesters
following completion of the Master's Degree. At least eight
semesters are required for those students who are permitted
to proceed from the Bachelor's First Class Honors Degree level
without completing the Master's Degree (see also 10.7).
10.5 Time Limit. To be recommended for a Ph.D. Degree a student
must complete all of the requirements of the programme within
eight calendar years of the time at which study being credited
toward the graduate programme first commenced. This includes
residence credited for residence at other institutions. The
approval, of the Senate Committee on Graduate Studies is
necessary for any extension beyond this period.
10.6 Transfer credit. Except as provided below, students may not
count for credit toward a degree course work which forms part of
another degree, diploma or equivalent programme. A student
entering a Ph.D. programme with a Bachelor's Degree or higher
may have qualifications which duplicate courses given at the
graduate level, but the programme will be planned, so that
unnecessary duplication in course material does not occur.
a.
?
a Master's student registered at Simon Fraser University
who transfers to a Ph.D. programme, and Master's graduates
registered at Simon Fraser University who proceed to a Ph.D.
programme at this University, may count as credit towards
their Ph.D. course requirements all graduate course work
• ?
taken at this University and recommended by the Departmental
Graduate Studies Committee and approved by the Senate
Committee on Graduate Admissions.
S
S
.
-
16 -
b. A Ph.D. student who enters this University either from
Master's
or a Ph.D.
programme
or with
a master's
Degree
from
another
University
may obtain
credit
towards the
Ph.D.
for a
maximum of half of the semester hours of course work required
by the Simon Fraser University programme on the recommendation
of the Departmental Graduate Studies Committee and approval
of the Senate Committee on Graduate Admissions. Such
approval normally should be obtained at the time of admission
and must be obtained by the end of the second semester at
this University.
10.7
On transfer of course credit from another institution the maximum
number of semesters from other institutions which may he credited
towards the residence requirements is three semesters out of the
eight for those entering from the Bachelor's level or two out of
the
five for those entering from the Master's level. This may be
recommended by the Departmental Graduate Studies Committee and
approved by the Senate Committee on Graduate Admissions.
10.8 Course Requirements. The course work requirements indifferent
subjects and Departments varies greatly and so the precise amount
required cannot be specified in a uniform fashion. Appropriate
graduate courses numbered 600 or above offered in the Department
or Departments concerned can be taken for credit towards the
graduate programme. Certain upper level undergraduate courses
to a maximum of one quarter of the course requirements, may be
approved by the Faculty Graduate Studies Committee at the
recommendation of the Supervisory Committee and Departmental
- 17 -
Graduate Studies Committee for credit towards the graduate
programme
10.9 Thesis.
t
Ph.D. student must present. a thesis embodying the
results of original research.
10.10 The thesis must be written and produced in the style and
format outlined under Section 13 of the general regulations.
The student will be required to do an oral exam, the "Ph.D.
Thesis Defence", at a time and place approved by the
Departmental Chairman.
11. Master's Decree
In addition to the general regulations the following specific
regulations apply for the Master's Degree.
11.1 Residence. The Master's Degree requires that a student be
registered in an approved programme and undertaking full-time
study at this University as a Regular Student for a minimum
of three semesters (see also 11.4). This is additional to
any time which may have been required for a student to complete
qualifying work as a Qualifying Student.
11.2 Time Limit.
?
To be recommended for a Master's Degree a student
must complete all of the requirements of the programme within
five calendar years of the time at which study being credited
toward the graduate programme first commenced. This includes
residence credited from other institutions. The approval of
the Senate Committee on Graduate Studies Is necessary for any
extension beyond this period.
11.3 Transfer Credit. Students transferring into a Master's
programme after having completed some graduate courses at
f
- 18 -
another institution may have these courses (up to a maximum
of half of rho total course hours required by the programme)
recommended by the Departmental Graduate Studies Committee
and approved by the Senate Committee. on Graduate Admissions
for course credit towards the Master's Degree providing that
they have not been used previously towards a degree, diploma or
equivalent. Approval normally should be obtained at the time
of admission and must be obtained by the end of the second
semester at this University.
11.4
A maximum
of
one semester's credit towards the residence
requirements for a student transferring into a graduate
programme from another university may be recommended by the
Departmental Graduate Studies Committee and approved by the
Senate Committee on Graduate Admissions.
11.5 Course requirements. The Master's Degree requires a minimum
of 30 semester hours of credit as specified in the student's
degree programme. Courses and the thesis may contribute to
this amount of study.
11.6 Thesis. Where a thesis is written toward fulfilment of the
degree requirements it shall be written and produced in the
style and format outlined under Section 13 of the general
regulations. The student will be required to cia an oral exam,
a "Master's Thesis Defence", following submission of a thesis
12. Examinations
The
number and type of examinations required for the Master's
and Doctoral programmes varies according to the subject and
Department. At the conclusion of the candidate's programme
- 19 -
• ?
the: Supervisory Committee will meet to consider
the work done
by the candidate and to make recommendations to the Departmental
Graduate Studies Committee and the Departmental Chairman regard-
ing the awarding of the degree. In those instances where a thesis.
forms part of the programme the Supervisory Committee will make
recommendations regarding the Thesis Defence.
12.1 Initiation, of the Thesis Defence. Provided that the Supervisory
Committee is satisfied that the student is ready to conclude
the degree programme it shall report on the' candidate to the
Chairman of the Departmental Graduate Studies Committee at least
two months (for a Ph.D. candidate) or one month (for a Master's
candidate) prior to the proposed date of the Thesis Defence for
the candidate.
By this time the Supervisory Committee shall have
0 ?
recommended to the chairman of the Departmental Graduate Studies
Committee, for its approval, a tentative date for the Thesis Defence
and the composition of the Examining Committee, including an
External Examiner for a Ph.D. candidate. The thesis title, an
abstract of the thesis an for a Ph.D. candidate, a short biography
of the External Examiner should accompany the submission.
12.2 After approving the date of the Thesis Defence and composition
of the Examing Committee, this information shall be trans-
mitted to the Departmental Chairman for information, to the
Faculty Graduate Studies Committee for their approval and
thence to the Senate Committee on Graduate Studies for their
approval (Ph.D.) or information (Master's).
12.3 Copies of Thesis. Unbound copies of the completed thesis must
be submitted by the candidate to the Departmental Chairman not
20
later than one month before the date of the Thesis Defence.
•
of the Examining
These copies will be made available to members
Committee and in the case of a Ph.D.
?
candidate, the Departmental
Chairman will send one of the copies immediately to the External
Examiner.
12.4 ?
Examination Committee.
?
The approved Examining Committee for the
Thesis Defence shall have the following minimum composition:
a. ?
Chairman, who shall be the Chairman of the Departmental Graduate
Studies Committee, or his designate, who shall be non-voting.
If the Chairman of the Departmental Graduate Studies Committee
is also the Senior Supervisor he shall appoint another member
of the Examining Committee.
b. ?
External Examiner required for a Ph.D. candidate, who shall
not be an employee of this University.
c. ?
The Supervisory Committee
d.
?
A professor from the University other than included under
a.
?
and c.
12.5
?
The Role of the External Examiner.
?
The External Examiner should
be chosen as a distinguished scholar with particular experience
in
the field of the thesis research.
?
He shall submit a written
Report on the thesis to the Chairman of the Examining Committee
at least two weeks prior to the Thesis Defence.
?
The Chairman
will give the Report to the Senior Supervisor for consideration
by the Supervisory Committee.
12.6 ?
Notification of Thesis Defence.
?
Providing that the External
.
Examiner (for a Ph.D. candidate) and the Supervisory Committee
agree that the. thesis is ready for the Thesis Defence, the
Senior Supervisor shall request the Departmental Chairman to
- 21 --
notify the candidate, Examining Committee, all members of the
Department, all Deans of Faculties and, for Ph.D. candidates,
all Departmental Chairmen of the date of the Thesis Defence at
least ten days prior to the date of its occurrence. At this
time at least one unbound copy of the thesis should be made
available in the Departmental Office for general examination.
12.7 If the Supervisory Committee and the External Examiner cannot
agree to proceed with the Thesis Defence it is cancelled and
the candidate, Departmental Chairman, Faculty Graduate Studies
Committee and Senate Committee on Graduate Studies are so
informed. The. Supervisory Committee is responsible for pre-
paring the student and the thesis for a second submission under
•
?
similar procedures to those followed initially.
12.8 Conduct of Thesis Defence. The candidate will give an oral
presentation on the research and the Examining Committee will
conduct an oral examination designed to test the candidate's
knowledge of the thesis subject and of related fields.
12.9 Thesis Defence. If an External Examiner cannot attend the
"Ph.D. Thesis Defence," because of exceptional circumstances,
the Chairman of the Examining Committee will ask any questions
raised by the External Examiner in his Report which are not
raised by other members of the Examining Committee. The
External Examiner's Report will be made known to the Examining
Committee by the Chairman when the Committee is in camera prior
to a decision on the Thesis Defence.
-
22
--
12.10 The Ph.D. Thesis Defence is open to any member of the
University community. A Master's thesis defence may be open
at the discretion of the Departmental Graduate Studies Committee.
12.11 Copies of the thesis abstract shall be available, as far as
possible, to those attending the examination; and the Chairman
of the Examining Committee shall allow due opportunity for
questions on the thesis to come from the f1oo.
12.12 Classification of the thesis. At the conclusion of the
Thesis Defence the Examining Committee in camera will classify
the thesis as "passed" or "failed" or "deferred".
i)
When a candidate is "passed", any minor revisions required
by the Examining Committee should be completed by the
candidate and checked by the Senior Supervisor within
three weeks of the Thesis Defence.
ii)
When a candidate is "deferred" the Examining Committee
will adjourn and the candidate must amend the thesis and
resubmit it in an acceptable form and within the time
determined by the Examining Committee.
iii)
When a candidate is "failed the candidate is ineligible
for further candidacy in that degree programme at this
University.
12.13 For the thesis to be "passed" by the Examining Committee, the
"Certificate of Approval" of the thesis must be signed by the
majority Of the FxaminingCommitteec For a Ph.D. candidate,
the signatories must include the External Examiner.
12.14 The "deferred" candidate shall make appropriate amendments to
the thesis in consultation with the Supervisory Committee who
- 23 -
will then request the Departmental Chairman to reconvene the
Examining Committee. Copies of the amended thesis will be
circulated to all the examiners. The second Thesis Defence
will conform with the regulations of the first excepting that
if the candidate is not "passed" then no further adjournment
can be allowed, and the candidate is "failed".
12.15 Recommendation of Candidate. Providing the candidate satisfies
all the requirements of the registered graduate degree programme
including the Thesis Defence (when one is required) the Super-
visory Committee may send to the Departmental Chairman on the
appropriate form a recommendation for Award of the Degree and
the Certificate of Approval
,
and a Thesis Abstract (when a thesis
is required). The forms, after approval by the Departmental
Chairman, will be sent to the Faculty Graduate Studies Committee
and subsequently to the Senate Committee on Graduate Studies,
and finally to the Senate. The Recommendation for Award of
the Degree form must be signed by all members of the Supervisory
Committee and by the Departmental Chairman before it can be
considered by the Faculty Graduate Studies Committee. For a
Ph.D. candidate the External Examiner's Report must accompany
the Recommendation for Award of the Degree.
12.16 The title of the thesis will be recorded on the student's
transcript.
13. ?
Regulations for Thesis Presentation.
It is important that the findings of written theses are available
for use and that sound academic standads are adhered to in their
preparation and presentation. The following regulations are
.
- 24 -
provided for the guidance of candidates for a graduate degree
who
are
required to do a thesis. More specific information
may he obtained from the Library, and from the Department in
which the candidate is doing the major study.
13.1 It is the responsibility of the candidate in consultation with
the Senior Supervisor that the submitted copies of the thesis con-
form with the standards required (summarized below) by the
Senate Committee on Graduate Studies.
13.2 Consistency of Presentation. Consistency and clarity of style
?
and format is the keynote to an acceptable presentation.
13.3 Typing. Theses normally should be typewritten in black on one
side of the paper. One size and style of type (preferably pica)
must be used throughout and care should be taken to ensure
evenness of impression and type.
The typing normally must be double-spaced except for quotations
of more than one sentence, footnotes, tables and bibliography,
all of which may be single-spaced.
13.4 Regulation bond 8½" x 11" of about 20 lb. stock paper should be
used. Paper with holes punched is not acceptable except for
computer printout. Clean, clear copies, whether carbon, photo-
copy or offset, are acceptable.
13.5 A minimum left hand margin of 114 inches is re
q uired. Other
margins must be at least 3/4 of an inch. This refers to the
illustrations and page numbers as well as to the text.
13.6 Special care should be taken in presenting and duplicating
figures and the candidate is advised to consult the Audio Visual
Centre for guidance.
25
13.
7 Pagination. ?
Typewritten consecutive Arabic numerals should
be at the top of each page for the body of the thesis.
?
Small
Roman numerals at the bottom of the page must be used for the
preliminary pages
?
The title page is not numbered though
technically it is
M.
13.8 ?
Format. ?
The Senior Supervisor oversees preparation of the
thesis and checks to see that it is complete and in good
literary form.
?
The format of the thesis normally should be
within the guidelines outlined below but the specific format
is left to the discretion of the Departmental Graduate Studies
Committee. ?
A consistent style for footnotes must be used
throughout the thesis.
?
The candidate is urged to consult a
style normally suited to the discipline concerned.
1. Title page:
?
must include the title, the date of
submission, degree expected and the candidate's
full name.
2.
Examining Committee's Certificate of Approval.
3. Abstract: ?
normally not more than 600 words.
4. Dedication (if any).
5. Acknowledgement (if any).
6. Table of Contents, including main divisions of the
text, bibliography, ?
and appendi.(ces)
7.
?
List of tables
?
(if any).
8. List of figures or illustrations (if any).
9
.
?
Body of text.
10. Bibliography.
S11.
Appendix(ces) ?
(If any)
- 26 -
• ?
13.9 Copies for Binding: After the passed" thesis has been
corrected by the candidate as required, confirmed by the
Senior Supervisor and accepted by the Department concerned,
the candidate must present a letter of confirmation from the
Senior Supervisor and two unbound copies to the University
Library. These two copies will he bound, catalogued and
retained by the Library, one for the General Collection and
one for the University Archives. One bound copy may be
required by the Department concerned and, if so, it should
be bound at the same time as those for the Library. If the
degree is the result of inter-departmental study sufficient
copies must be prepared to ensure one being available for each
Department concerned.
13.10 Submission of Thesis to Library. A candidate may submit a
"passed" thesis to the Library at any time but unless it is
submitted on or before the date given for each semester in
the University Graduate Calendar it is unlikely that the degree
can be awarded that semester.
13.11 Microfilmin. A signed agreement form is required authorizing
the National Library to microfilm the thesis. This form which
is available from the Library, should be completed and submitted
to the Library together with the two unbound copies of the
student's thesis.
13.12 Publication - Dissertation Abstracts. Doctoral candidates are
required to submit with the thesis to the Library an extra copy
of the abstract and a signed agreement form (forms available from
the Librar,') to University Microfilms authorizing publication
-
27 -
•
?
in ])isscrtation Abstracts.
13.13 Publication in microfilm does not preclude the further publica-
tion of the. thesis or any part of it. The author, in consultation
with his Senior Supervisor and with Senate approval, shall have
the right to request postponement of publication by microfilm
(but not by abstract) for a period of up to five years. Copies
of the dissertation shall have in a prominent place on the title
page the international copyright notice, namely a letter "C"
enclosed in a circle, the full name of the copyright holder
(the author) and the year.
13.14 Receipt of Thesis. When the Library has accepted the "passed"
thesis it will notify the Registrar and a copy of the notification
will be sent to the candidate. No degree will be approved until
the Registrar has been so notified.
-0
