SiMON FRASER UNIVERSITY

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FOR INFORMATION ?

MEMORANDUM

ALL

MEMBERS OF SENATE

From H.

M. Evans

................................................................................................

Secretary of Senate and 

Registrar 

Senate Paper S.358 (Sections concerned Date 

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June 22, 1970. 

Subject .... with ....

Selec.Uon...of....a., 

Dean'.s...Sear.ch........

Committee, Terms of Reference of the

The President has indicated that the Board of Governors 

has considered Paper S.358 as approved by Senate, but is

holding decision pending legal opinion. However, in 

order

to expedite the establishment of the appropriate 

Dean's Search Committees, the Board

has approved, with 

some change, Section III.A -

Selection of a Dean's Search 

Committee, and 

Section III.B -

Terms of Reference of the 

Dean's Search Committee. 

The changes in these sections are as follows:- 

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Section III.B.1. 

The dropping of the word 'majority' from the 

former Section g. 

A change in lettering, with the former sub-section 

g to become h and the former sub-section h to 

become i,

and the insert of a sub-section g - which 

appears on the attached. 

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The attached pages indicate Sections III.A. and III.B. as 

approved by the Board, which represent University policy as 

from June 19, 1970.

Encs:

HNE :

b

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III. A. Selection of a Dean's Search Committee: 

1. No later than twelve months before the expiration of a Dean's 

term of office the Academic Vice-President shall initiate the 

formation of a Dean's Search Committee. (In the event of a 

Dean relinquishing his position, for whatever reason, prior 

to the expiration of his regular term of office, a Search 

Committee shall be constituted as soon as possible.) 

2. The Dean's Search Committee shall consist of the following 

members: 

a.

The Academic Vice-President, who shall serve as Chairman. 

b.

All Deans of Faculties, including the incumbent Dean in 

the Faculty for which the search procedure is instituted 

(where he is not himself a candidate). 

c. Five faculty members holding regular full-time appoint- 

ments, at least two of whom shall be at the rank of 

Associate Professor or above, elected by and from the 

Faculty involved. 

d. Two students, to be selected by such methods as the 

Simon Fraser Student Society may determine. 

3. All the above members of the Dean's Search Committee shall 

be voting members. 

B. Terms of Reference of the Dean's Search Committee: 

1. Responsibilities of the Dean's Search Committee shall.include: 

a. deciding whether to include in its search area persons 

outside the Faculty involved; 

b.

engaging in a search for potential candidates and examining 

their credentials; 

c.

consulting during the search procedure with all available 

department chairmen in the Faculty involved; 

d. receiving expressions, as early as possible in the search 

process, of the opinions and preferences of faculty and 

students in the Faculty involved; 

e. consulting with the department(s) most nearly concerned 

with the academic discipline of any deanship candidate about 

the standing of the candidate in his discipline; 

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f. requesting, before a candidate is recommended to the 

President, that the department concerned report on its 

expectations of being able to assimilate him into its 

teaching and research program upon termination of his 

period in office; 

g.

apprising the President of the name of any candidate for 

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agreement so that in advance of making any final recommendation, 

agreement may be reached between the President and the said 

candidate regarding the terms under which he might be appointed; 

h.

obtaining, in the case of a candidate from within the Faculty, 

ratification by vote of the Faculty involved, of the candidate to 

be recommended to the President; 

i.

bringing to the President of the University within a reasonable 

period one or more recommendations for appointment to the position. 

2. If the President does not find it possible to recommend to the Board 

of Governors the appointment of a candidate recommended by the 

committee he shall so inform the committee, and shall supply an 

explanation of his decision. In such an event the Dean's Search 

Committee shall undertake once more the responsibilities outlined in 

B.I. above. 

.

SIMON FRASER UNIVERSITY

MORADUM

I

R0 .................................. ..... 

ALL

......................... 

MEMBERSOF 

''

SENATE ? 

From ? 

I. B. KL 

DIRECTOR OF SECRETARIAT SERVICES 

Subject

REVISED SENATE PAPERS 

Date

......JULY2,1970 

The attached Senate papers, S.381 (Senate Undergraduate 

Admissions Board and Senate Appeals Board) and S.382 (Terms of 

Reference of the Senate Committee on Examination and Grading 

Practices) were revised and approved by Senate at its meeting of 

July 6, 1970. 

These papers are being distributed to you for your 

information and for your own records. The original papers, S.381 

and S.382, submitted to Senate for its July 6, 1970 meeting, 

should be replaced by these revised papers. 

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