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BURNABY 2, B.C. 

To............ 

A

.l.l ..... M 

e

mbers of 

?

From ? 

P.. H

. ?

Sullivan., Dean................

of Arts 

...................................................................................................................F.a.c.u.1,t.y. ...of.

.... Ar.ts .......................... ...

Date...................................May .7.........1.97. ............................. .............. 

Election ? 

(Ref. Ballot #16) 

Essentially there are five options in the recent 

preference poll taken in the Faculty on the method of appointment 

of a Dean. As explained earlier the results of this poll are 

being forwarded to the Senate Committee on Dean's Duties, Appoint- 

ment, etc. and will be presented before the Senate when that 

Committee reports at the May meeting. 

?

The results of the poll 

were, as they were the last time such a poll was taken, quite 

scattered. ? 

They are below. 

ies

NO's 

ABSTAIN's 

No

29

Option ? 

1

_

6

9 ?

15

Spoiled 

Abstain  

27

2

4 ?

5 ?

9

) election 

(unopen)5 

"

?

3

12 ? 

3 ?

15)

(open) ? 

4

4 ?

.

H ?

4

3 ?

2 ?

5)

20

Abstain   

4 ?

•

8 ?

12

selection 

78

Accepted President's Report of March 1968 

?

18

Did not vote on Pres. Report but 

prefer alternative option 

?

19

Voted vs. 

?

Pres. ? 

Report ? 

and

preferred alternative           

25

Voted vs. 

?

Pres. 

?

Report ? 

but ? 

not

for alternative 

4

Abstained without comment 

5

Abstained with comment 

3

Spoiled after opening 

4 ?

78

Commented 

19

Elective 

24

Selective 

20

Option 

?

1

15

. ?

Option 2 

9

Option 

3

15

Option 4 

5

D H S : e 15 

d I

V_4sk__^ 

URGENT 

?

SiMON FRASER UNIVERSITY

MEMORANDUM

To

?

All Members 

?

From. ?

D. H. Sullivan, Dean 

....acuity 

?

of

Arts 

.

Faculty of 

Arts 

Subject

......Referendum 

B10

.

416

..

Date. 

?

April 

?

,

1970

A Committee of Senate is currently drawing up recommendations 

for means of appointment and terms of reference for the Deans 

of the three faculties within the university. These recommendations 

are due to be placed before Senate at its May meeting. 

The proposal accepted by Senate will affect this faculty in the 

immediate future because of the necessity of electing a Dean 

before December 31, 1970. In an effort to get some indication 

of the opinion of members of the Faculty of Arts regarding the 

methods of appointment of its Dean, a sub-committee of the Dean's 

Advisory Committee has recently produced the attached set of 

alternatives. The four alternatives as outlined on the attached 

document are not intended to be detailed proposals for methods of 

election but simply to indicate the general principles on which 

detailed proposals might be based. They are in addition not 

intended to be an exclusive list of the possibilities which exist. 

Please return Referendum Ballot #16 to the Office of the Dean of 

Arts by NOON, April 24, 1970. 

The completed ballot sheet (green) must be sealed in the smaller, 

unmarked envelope, which must then be placed in the larger 

envelope addressed to this office. The faculty member's name 

must be signed on the outer envelope only. 

Please 

Circle 

Preference 

I am satisfied with the procedures outlined in the 

President's memo of March 4, 1968 (copy attached) .. . . Yes 

?

No

I am not satisfied with the present procedures, and 

I prefer the alternative indicated as proposed by 

the sub-committee of the Dean's Advisory Committee... 1 2 3 4 

Iabstain ............................................ 

Please do not hesitate to comment on any of these alternatives 

or, if you wish, propose another possibility. 

SiMON FRASER UNIVERSITY

MEMORANDUM

.

Registrar 

To Dean of Arts ? 

From The President 

. Deanof

Sciene

..........................................................................................................................................

Dean of Education 

Sub1ect......Deanofthe

of .Arts

Date...........March 4, 1968

This is to inform you that the Board of Governors, at its meeting on the 

1st of March, approved the procedures regarding the appointment of a new Dean 

of Arts as recommended by the Faculty of Arts in their memorandum to Senate 

of the 25th of January and as endorsed by Senate at its meeting on the 5th 

of February. Specifically this means that the Board of Governors approved: 

(i)

That the Dean of the Arts Faculty be selected by the Faculty for 

a limited term, the method of election tobe decided by Faculty; 

(ii) 

That the Dean be elected directly by the members; 

(iii) 

That any member of Faculty be eligible for the office of the Dean; 

(iv) 

That the term of office be two years, and that a retiring Dean has 

the right to seek re-election. 

It is expected that the Faculty of Arts will now proceed to implement 

this plan and while to the best of my knowledge it has not been discussed 

and was certainly not discussed at the Board, it appears to me that it 

would be proper to have the Registrar as the official Secretary of the 

Faculty conduct the elections. This would be in accord with Article 66 

of the Act and within the general spirit of Part 

of the Act. 

I have written earlier to the Dean of Arts asking for clarification 

on his interpretation of the results of the poll of opinion he conducted 

and on which he made an interim report to Senate, and I suggest it would 

be of assistance to the development of ongoing procedures in this important 

area if this clarification was made known to Senate and to all faculty. 

I would like to underscore, however, that my comments on the role of 

the Registrar and the desirability of having final information on the poll 

of opinion did not arise 

from 

discussions with the Board of Governors. The 

action of the Board was to approve the recommendations, which they received 

from the Faculty of Arts through Senate. 

/ 041^ " 

P.D. McTaggart-Cowan 

is ? 

:dk

• SIMON FRASER UNIVERSITY

MEMORANDUM

*To.. 

??

H. Sullivan, Dean, 

?

From I.

Mugridge, R. :o1e, R. Sagar, 

Faculty of Arts 

Selection and Term of D:.an o 

?

Date

April 7th, 1970. 

Arts 

1. Election 

- Nomination open to all memoers of the Faculty of Arts 

- Nominations to be signed by the nominee and six members 

of the Faculty oE Arts 

- Election to be supervised 

a nominating committee, which 

shall be appointed by the Dean and be empowered to solicit 

and receive nominations and to conduct the election 

- Winning candidate to receive a majority of the vote:; cast, 

with run-off elections continuing, eliminating the lowest 

candidate each time, until one candidate gains the necessary 

proportion of votes 

- A dean chosen under this procedure should be elected in- 

ternally for a term of three years and should be eligible 

for re-election 

- Recall proceedings for a dean so elected may be initiated 

on the petition of one-third of the members of the Faculty 

of Arts at any time after the end of his first semester of 

office. The question of recall must be submitted to 

referendum of the faculty and be approved by a majority of 

those voting 

2. Election 

Procedures under this option shall be the same as under 1, 

except that - 

- Nominating Committee, composed of one full professor, one 

associate professor, one assistant professor and one 

instructor and elected by the. Faculty of Arts, to solicit 

nominations and present two to the faculty for election 

- Majority candidate to become Dean 

3. Selection 

-

Selection 

Committee, approved by the Faculty Of Arts, to 

SiMON FRASER UNIVERSITY

MEMORANDUM

horn

Subjeci

Date

solicit nominations from inside or outside the university 

and to present a candidate to the. Faculty of Arts for 

ratification 

— Selection Committee to be composed of an arts chairman 

chosen by the Dean's Advisory Committee as chairman, two 

members of faculty with the rank of associate or full 

professor, two with the rank of assistant profess'r or 

instrucLor, and two students. 

— The candidate selected to be acceptable to a majority of 

those members of faculty voting 

4 ?

—

A dean chosen under this procedure may be elected either 

internally or externally for a term of three to five years 

and should be eligible for re-election 

Recall procedures as 

in

1.

4. Selection 

— Selection Committee to seek a candidate from inside or 

outside the university 

— Selection Committee to consist of the Academic Vice- 

President as chairman, the Dean of Arts, four members of 

the Faculty of Arts, one being from each rank, and two 

students 

Term and recall procedures as 

in 3. 

• IM;wf 

Ofke of the Dean

•

•Ar 

Litsill

.•••• ?

S ?

*-.'

•• 

91O