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SIMON FRASER UNIVERSITY

5.33

MEMORANDUM

. .... .... . _

nate

From...

..................................

President ... -. Appp.intm

etc. - Deahs - For the consideration of

Senate at is meeting of March 2, 1970.

Date

............. .... .... 2.5th ... February

...... 197.0 .............................. .....

14733-PC

The matter of appointment of Deans is of importance to

the University. I have requested the attached report to

provide background information for senators.

In view of the loss

membership on the Ad Hoc Committee

of Senate charged with considering this matter, and the

importance of the topic, I recommend the following:

(a)

" that the Ad Hoc Senate Committee on the

Method of Appointment, Tenure and Functions of

Deans and Heads of Departments receive the

appreciation of Senate for its contributions and

that it be discharged from its duties".

(b)

" that the Joint Board-Senate Working Relations

Committee be charged immediately with the task

of considering the matter of the method of

appointment, tenure and functions of Deans".

Explanatory Note: The Ad Hoc Committee provided its

report on the development of the Chairmanship procedure,

now adopted by the Board and Senate. It has been unable

to provide a report pertaining to the appointment of Deans,

and the membership has been decimated. Continuity of

membership and background continues only through

Hamilton who served on the Ad Hoc Committee and also

serves on the Joint Board-Senate Working Relations

Committee. Senate members on this Committee are

W. Hamilton, L. Funt and J. Hutchinson. Board members

are A. Eyre, A. Hean and R. Lester. The Committee has

co-chairmen - the President and the Chairman of the Board.

Enc :'

K. Strand.

ih/ -

SiMON FRASER UNIVERSITY

MEMORANDUM

9 T

Senate Committee on the Method of 

Subject.. 4ppointinent,. .Tenur.e...and. Functions of 

beans and Heads of Departments (Ad Hoc 

)r. K. Strand 

?

ësidëiit' 

From

.

H.

?

.

M. Evans 

Secretary of Senate 

and Registrar 

Date ? 

February 23, 1970. 

Establishment and Membershi 

1.

On March 4, 1968, Senate established an ad hoc committee to study the 

method of appointment, tenure and functions of Deans and Heads of 

Departments. 

2.

Senators elected to the Committee were:- 

M.Collins, W.M.Hamilton, R.N.Maud, A.R.MacKinnon, D.G.Tuck. 

D.G.Tuck was subsequently elected by the Committee as its Chairman. 

II.

Operations and Report - (Background Information) 

1. ? 

(a) The Committee submitted a report to Senate, considered at a 

meeting on September 23, ? 

1968 - Paper S.141, 

?

141(a) D.G.Tuck; 

S.141(b) Minority Report ? 

(R.N.Naud). 

"That 

(b) At that meeting, motion by Tuck, seconded by Williams, 

?

the

report be received". 

?

CARRIED 

(c) At that meeting, motion by Williams, seconded by Wong, "That this 

matter not be discussed now but that once Joint Faculty has made 

recommendations of its own this matter be reconsidered by 

Dr.Tuck's Committee and then referred to Senate". 

?

CARRIED 

Note: Joint Faculty, in May, following difficulties in the University 

had established the Interim Council of Joint Faculty to consider a. 

wide range of items and the recommendations and report of that body 

with procedures for dealing with same were under consideration. 

Following release of the report and some discussion at Joint 

Faculty, L.Boland, who had been Acting Chairman of Joint Faculty, 

recommended to K.Strand, Acting President, that the Report of 

Interim Council, with its recommendations, be placed before members 

of faculty through referendum. 

?

This procedure was followed. 

?

The

results were sent by L.Boland, to the Acting President with covering 

memorandum dated December 24, 1968, which included the following:- 

"I am requesting that in your capacity as Chairman of Senate you 

direct these results (except Item A-I) to the appropriate committees 

of Senate. 

?

Furthermore, I would hope that you give particular 

concern to Items D1-D12 inclusive since the substance of these items 

is of urgent concern to several Departments of the University". 

S(Note: 

Section D dealt with the overall question of appointment of 

academic administrators, Sub-sections DI-1 to DI-12 with Chairmen). 

...2 

2

At the meeting of Senate on January 6, 1969, the Chairman 

indicated that Items D1-D12 of the referendum had been sent 

to its Senate Committee concerned with these matters. At a 

later meeting he indicated that on January 21, 1969, the 

Board of Governors passed a resolution adopting "in principle 

the Chairmanship principle of departmental administration, and 

invites Senate to forward specific recommendations concerning 

the method of appointment, responsibilities and term of 

office of Department Chairmen". 

Such recommendations were made later through the Senate 

Committee to Senate. 

2.

(a) The Senate Committee on the Method of Appointment, Tenure and 

Functions of Deans and Heads of Departments submitted a further 

r

eport, after consideration of the Interim Council items, to 

a meeting of Senate on July 7, 1969. The report dealt with the 

Appointment, Tenure and Functions of Chairmen of Departments, 

i.e. the establishment of the Chairmanship System - Paper S.224 

(D.Tuck); Minority View - Paper S.224(a) (R.Maud). 

(b) At that meeting, motion by Tuck, seconded by Sullivan, "That 

Sena t 

e adopt Paper S.224, as modified, as policy". ? 

CARRIED 

Some further amendments have been made. 

3.

Accompanying the report. the Committee included the following:- 

"We will at a later date make analogous recommendations on the 

appointment etc of Deans. Some of the information required to 

complete such a document is presently lacking and --------- 

III. The Present Situation 

1.

Of the five members of the ad hoc Senate Committee, three are no 

longer Senators (R.N.Maud, A.R.MacKinnon, D.G.Tuck - one of whom 

is terminating service with the University), one is unavailable 

to serve with this work (N.Collins), and only one remains (W.Hamilton). 

2. The charge pertaining to the appointment, etc, oi Deans has not been 

resolved. The Committee is not currently functioning. 

3.

There has been a resignation of the Dean of Education. The position 

of Dean of Arts very shortly comes under reconsideration; The 

position of Dean of Graduate Studies is being considered separately 

through the Senate Committee on Graduate Studies. 

4.

There is some urgency in developing appropriate procedures for 

appointments, etc, of Deans, - satisfactory to the Board, the Senate, 

and the University. 

HME:jb 