•To..............................MR. 

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H.

?

M.EVANS 

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..DR. ? 

P... MEA1N.................................................................. 

REGISTRAR 

?

DIRECTOR OF ADMISSIONS 

.....................SENATE PAPER 

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22nd 

,

December, 

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196.9 ................................ .............. 

Attached is a copy of the paper on Early Processing of 

Admissions for consideration by Senate at its January 

meeting. 

DM: b 

TO: ALL MEMBERS OF SENATE 

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FROM: DR. D. MEAKIN 

DIRECTOR OF ADMISSIONS 

SUBJECT: EARLY PROCESSING OF 

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DATE: 11th December, 1969 

ADMISSIONS 

Discussions have been taking place with the University of British 

Columbia and the University of Victoria on the problems connected 

with restricting enrolments, and particularly a means of establish- 

ing a priority for British Columbia students. The major difficulty 

arises from the late availability (around August 1st) of the final 

grades for B.C. Grade 12 and Grade 13. On the other hand, the 

deadline for completion of foreign applications is set much earlier, 

and these are processed before it is known how many B.C. applicants 

will be admitted. In order that B.C. applicants can be given 

priority, the University of British Columbia has announced that it 

is going to start processing of Fall applications for B.C. Grade 12 

applicants as early as May. 

The following information is relevant. 

1.

UBC intends to admit "approximately 3400" new students next 

year. They admit that this could actually be as high as 

3600, since they will accept some 10 per cent above the 

3400. They expect to reject approximately 400 applicants 

who would normally qualify. 

2.

They do not (as has been reported) have a cut-off point at 

65%. They expect to admit many students with averages 

below this level. 

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3.

UBC intends to process the bulk of B.C. Grade 12 applicants 

in

May on the basis of academic standings at Easter. They 

will accept (probably unconditionally) all students with 

clear records and an average above some point still to be 

determined. They expect to admit some 2000 students on 

this basis. Marginal students will be processed in the 

normal way when final results become available. 

4.

University of Victoria proposed that the three universities 

should adopt a common position on this, with a joint 

advertising campaign through the Department of Education 

and the press, and perhaps through meetings with Secondary 

School principals. 

The proposal is as follows:- 

• ? a) Students invited to apply for early processing with 

a May 15th deadline for application. They would be 

required to submit a school statement of Grade 11 and 

12 standings up to Easter. 

b)

Mail acceptance by June 10th, with Permit to Register. 

Each University would receive its own applications 

and process them under its own admissions policies. 

c)

Student would be required to return a postcard by 

July 2nd, confirming acceptance. Failure to do this, 

would mean loss of priority. 

I recommend that we seriously consider adopting the idea of process- 

ing applications on the basis of Easter marks, and that we cooperate 

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-3-. 

fully with UBC and UVic to put the scheme into operation. I see 

the following benefits for SFU:- 

?

1) ? 

A considerable improvement in the efficiency of 

preregistration. 

ii)

An equal chance to accept good students before 

they commit themselves to another university. 

iii) 

Public knowledge of cooperation between the 

Universities will help all three Universities. 

iv)' Cooperation is likely to increase in this area 

(eg., common application forms and inter- 

University notification of acceptances). If we 

do not participate now, we are likely to get left 

behind. 

v)

The load of processing applications will be more 

evenly distributed over the Summer. 

vi)

Some knowledge of number of B.C. Admissions 

before out-of-province applicants are processed. 

Adoption of the proposal would not mean any change in our 

admission standards or any loss in the freedom of this University 

to determine its own admissions policies. Most students with 

averages high enough to be considered for early processing would 

receive "Recommended Grades" from their school, and would not be 

required to write Departmental examinations. Recommended Grades 

are based on work completed to Easter, and so in most cases, the 

grade used in early processing would be identical to the final 

grade. 

Full details of procedures are still to be determined, and will 

include discussion with the Department of Education. However, in 

order that we are in a position to pursue the matter further, I 

request that Senate approve the following addition to our 

Admissions Policies:- 

is

4 -

"Students enrolled in Grade 12 in a public accredited 

school in British Columbia may apply for admission 

to Fall Semester on the basis of their Grade 11 and 

12 records up to and including Easter examinations. 

Students with clear records and high averages may be 

given admission at this time. Students not admitted 

are required to submit their final official Depart- 

ment of Education transcripts, when available, for 

normal processing. Applications for early process- 

ing, including an official statement of Grade 11 and 

Grade 12 standings from the school must be received 

in the Office of the Registrar by May 15th." 

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DN: b c 