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Senate
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L.M. Srivastava,
Actg. Vice-President Academic
DEPARTMENTAL REVIEW
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6 January, 1970.
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Introduction
At its meeting of December 1, 1969, Senate discussed
Paper S-224 and passed the following Motion:
"That the Acting Academic Vice-President, without
further consultation with the Deans, bring forward
to Senate a paper on Departmental Review Committees,
consolidated on the basis of the papers before it,
and the debate tonight"
I have done so and my recommendations follow.
IF THIS PROPOSAL IS UNACCEPTABLE TO SENATE, IT IS MY SUGGESTION
. ? THAT THEY CHARGE ME WITH PREPARING A DOCUMENT WHICH WILL INVOLVE
PROPOSING AMENDMENTS TO PAPER S-224. IF SENATE TAKES THIS ACTION
IT SHOULD NOTE THAT ANY RECOMMENDATIONS IT PASSES AT THAT TIME WILL
BE SUBJECT TO RATIFICATION BY THE BOARD OF GOVERNORS.
II. ?
Documentation necessary for Review
Before a review can be undertaken an Acting Department Chairman
must provide written statements on the academic objectives of the
Department and the administrative machinery available in the
Department to meet those objectives.
1. ?
Academic objectives:
a.
An outline of the present program
b.
Relation of the present program to overall policy of the
Department
C.
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Projected plans for growth and future goals
d.
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Proposed steps to achieve these goals.
2.
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Administrative structure:
a. ?
A constitution or similar document relating to administrative
procedures, including:
i.
powers and responsibilities of the Chairman and
Departmental Assistant.
ii.
a list of
committees, their composition and terms of
reference, and an assessment of their effectiveness.
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II. 2.
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a. ?
iii. Student counselling and manner in which student
grievances are taken care of.
iv.
supervision of graduate students
v.
a list of present faculty with names, final degrees
earned, rank, speciality., years in service at
Simon Fraser University, whether tenured or not, and an
estimate of time spent on administrative duties.
III. ?
Procedure for Review
1.
The above documentation must be provided by Departments
to their respective Deans before reviews are undertaken.
2.
The Deans will establish the order of review of Departments
within their Faculty. Review of several Departments may be
undertaken concurrently.
3.
Dates for review must.be
set in advance.
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4.
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a.
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The Faculties will select two faculty members to serve
on Review Committees for each of their Departments. The
manner in which these faculty members are selected is left
to the discretion of the Faculty and its Dean.
b. ?
Under Senate ruling, these members shall not be from the
Department under review but will be from within the Faculty
concerned. In my view the latter phrase is unduly
restrictive, and a Faculty should have the option to draw
members for a Review Committee from other Faculties but
subject to consent of the individual(s).
C.
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When a Review Committee is proposed to Senate for ratification,
the Dean shall include evidence of competence of the two
faculty members in the subject area of the Department under
review.
5.
At the time of review, the Chairman of the Review Committee would
entertain written submissions from interested individuals. These
individuals may indicate whether they want their documents to be
held confidential and whether they wish to make a personal appearance
before the Review Committee. The Review Committee shall decide
whether such appearance is needed.
6.
The Review Committee will interview the Acting Department Chairman
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and two other members chosen by the Department. In addition the
Review Committee maymeet with otherindividuals. The proceedings
of the Review Committee will be held confidential.
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III. 7.
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Review Committee will examine the documentation presented to
it by the Department and interested individuals, and will assess
the stated objectives of the Department and their successful
fulfillment by the Department. It will make its report with
recommendations to the President, as Chairman of Senate, and to
the Department concerned in writing.
IV. ?
Review Committees shall not deal with:
1.
the academic competence of faculty within a Department.
This matter is more appropriately handled by other
committees in the University.
2.
the merits of a particular academic program or course given
by a Department. This matter is normally handled
by Faculty Curriculum Committees and Senate.
V.
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Senate reserves the right to invite the Chairman and other
representatives of the Department at the time when the report of the
Review Committee for that Department is discussed.
L.M. Srivastava
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