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A PROPOSAL FOR THE ESTABLISHMENT OF THE

SENATE UNDERGRADUATE ADMISSIONS BOARD

and the

SENATE APPEALS BOARD

The general philosophy proposed is to regard the Registrar's

Office as the "executive branch"; the Admissions Board as the

"legislative branch"; and the Appeals Board as the "judicial

branch". These terms are to be regarded as descriptive and

should not necessarily be interpreted in a strict conventional

sense.

THE REGISTRAR'S OFFICE

In performing the executive function, this office is charged

with the administration and application of those directives

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emanating from the Admissions Board. If a need is felt for inter-

pretation or if a case arises that has aspects not covered by

policy, the Registrar is charged with the duty to seek the advice

of the Admissions Board. The Registrar is to act in a similar

manner if he finds that some directives appear to be in conflict

with each other, or if he encounters a case not covered by

Admissions Board directives or if he feels any directive is in

violation of the spirit of Senate policy (particularly the Ellis

Report, as amended).

THE SENATE UNDERGRADUATE ADMISSIONS BOARD (SUAB)

Purpose:

To receive the Senate's policy decisions on under-

graduate admissions, re-admissions, standing, and

credit transfer policy and, where necessary, to

elaborate, provide direction on applicability and

provide specific interpretation of such policy.

The spirit of Senate's policies and, particularly,

the spirit of the Ellis Report (as amended) are to

be adhered to at all times.

When necessary, to make recommendations to Senate

for change and revision of policy concerning

.

undergraduate admissions, re-admission, standing,

and credit transfer.

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Procedure:

The SUAB will consider individual cases (involving

aspects not previously considered) at the request

of the Registrar's Office. These decisions on

individual cases may subsequently be generalized

and serve as a basis for future cases. Decisions

by the SUAD shall be final.

All decisions by the SUAB that elaborate, provide

direction on applicability and provide specific

interpretation of Senate policies, shall be forward-

ed to the SAB.

Membership: The Academic Vice-President or his designate as

Chairman (voting).

One faculty member elected by each Faculty from

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its Undergraduate Curriculum Committee for two-

year terms.

One student from each of the Faculties, selected

by a method to be determined by Student Council,

for one-year terms.

Dean of Student Affairs.

Director of Admissions.

Registrar.

Recording Secretary (non-voting).

Operation:

A quorum shall be five voting members.

Decisions will be based on majority (of those

present) rule.

The Director of Admissions will be responsible for

preparing the Agenda of the Meetings, sending out

notices of meeting, preparing and distributing

minutes of each meeting to the members of the SUAB

and SAB.

Meetings shall be closed and proceedings shall

remain confidential. Policy statements shall be

publicized through. normal channels.

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THE SENATE APPEALS BOARD (SAB)

Purpose:

To consider each case of Appeal that is initiated

by any individuaL.ho. feels aggrieved by the

decision of the Registrar's office concerning

admission, re-admission, standing, credit transfer

or grade changes. The appellant has the option of

a personal appearance before the Board, if so

desired.

Procedure:

The SAB is charged with the responsibility of

applying Senate policy as directed by SUAB. This

body cannot make policy. It is thus obvious that

Senate policy and SUAB directives need to include

flexibility -- clauses such as "in normal circum-

stances"; "in most cases"; and "usually"; etc.

The SAB then must seek out and consider information

about each individual case it hears that the

Registrar's Office may not have had access to. It

must then decide whether this additional information

is sufficient to rule an individual case to be

"unusual" or "special" and apply the implicit

flexibility of Senate policy and SUAB directives.

Membership: Registrar or his designate as non-voting chairman.

Two faculty members, plus one alternate (who votes

only in the absence of one of the regular faculty

members) elected by Senate for two-year terms.

Two students, plus one alternate (who votes only in

the absence of one of the regular student members)

determined by Student Council for one-year terms.

Recording secretary (non-voting).

Operation:

A quorum shall be two faculty members and two students.

The Appeals Board must decide each case presented to

it as speedily as possible.

Meeting shall be closed and proceedings shall remain

confidential.

Meetings will occur three times a semester; in the

week before registration; after regular registration,

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but before the final date to change courses and,

third, around the ninth week of the semester.

(A heavy number of cases could result in "one

meeting" being spread over two or even three days).

The schedule of meetings will be announced well in

advance.

The Office of the Registrar will be responsible

for preparing the cases and notifying the

appellants of their option to make a personal

appearance (or have someone make an appearance on

their behalf), recording and distributing the

minutes to the members of SUAB and SAB and notifying

the appellant of the SAB's decision.

JOINT MEETINGS

If either the SUAB or the SAB feels the need for a joint meeting

to discuss new policies, or the clarification or revision of

existing policies, then either group shall have the right to call

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such a joint meeting. This does not abrogate or supercede the

rights or responsibilities of the individual committees as detailed

above.

John E. Sayre,

Senate Committee on the Implementation

of the Ellis Report.

DM:JES :bc

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