SiMON
FRASER UNIVERSITY
MEMORANDUM
To
ALL MEMBERS OF SENATE AND PERSONS
From
H. N. EVANS
NORMALLY RECEIVING SENATE MINUTES
AND PAPERS
. ...............................................................REGISTRAR AND SECRETARY OF SENATE
Subject
.............. SNAE
AP ..
. .
Date.
.00TOBER 29, 1971
The undernoted Senate paper is distributed for your
records and information:
S.71-112 Membership of Graduate Studies Committees - as
amended and approved by Senate, October 4, 1971.
is
SiMON FR
ME
A
MO
SE
R
R
AN
U
D
N
UM
IVERSITY
(As amended
S
and
71-
approved
11)1
by
4D
I-0
SENATE
UATE....STUDIES
COMMITTEES
OMMITTEES
Suoiect
............................
....
........................................
.................................... . ...... ......
Senate
,_October 4, 1971)
From
JON WHEATLEY
DEAN OF GRADUATE STUDIES
SEPTEMBER 15, 1971
Date.............................................................................................
MOTION: "That the paper entitled 'Composition of the Senate
MOThO
Graduate Studies Committee and the Executive Committee
of the Senate Graduate Studies Committee' be accepted".
This motion passed the Executive Committee of the
.
Senate Graduate Studies Committee on August 30, 1971 and the Senate
Graduate Studies Committee on September 13, 1971.
Rationale
The proposed Committee composition differs from that
presently in effect in the following ways.
a)
The Executive Committee is now guaranteed to be
a sub-committee of the Senate Graduate Studies
Committee
b)
The Dean of Graduate Studies may have a designate
at the Executive meetings. As this Committee meets
regularly and the Dean sometimes has to be out of
town, this is desirable.
c)
The Deans of faculty on the Senate Graduate Studies
Committee are no longer named by Faculty. This is
done so that if new Faculties are added, the Dean
of the new Faculty sits on the Committee automatically.
d)
Students now sit on both committees.
e)
There are more stringent requirements as to who may
sit as 'alternates'.
.
40
40
COMPOSITION OF THE SENATE GRADUATE STUDIES
COMMITTEE AND THE EXECUTIVE COMMITTEE OF
THE SENATE GRADUATE STUDIES COMMITTEE
The following membership of the Senate Graduate Studies
Committee and the Executive Committee of the Senate Graduate Studies
Committee was approved by the Executive Committee of the Senate
Graduate Studies Committee on August 30, 1971 and by the Senate
Graduate Studies Committee on September 13, 1971.
A. That the membership of the Senate Graduate Studies
Committee shall be as follows:
1.
The Dean of Graduate Studies
Chairman
2.
The Dean of each Faculty or his designate
3.
The University Librarian
4.
The Chairman of each Departmental Graduate
Studies Committee
5.
A graduate student representative, or his al-
ternate, from each Faculty to be elected by
and from the graduate students in that
Faculty under the supervision of the
Registrar
6. The Registrar (non-voting)
.
7. The Assistant Registrar-Graduate Studies
(non-voting)
NOTES
(i) The Committee quorum shall be the Chairman and
six members of faculty.
(ii)
A voting member of the Committee, if he cannot
attend, may send a qualified alternate. A
'qualified alternate' for a member of faculty
shall be a member of faculty who is qualified
for the Chairmanship of his Departmental Graduate
Studies Committee under S.294 as amended. A
'qualified alternate' for a graduate student shall
be a graduate student so elected at Simon Fraser
University.
(iii) Elections for graduate student representatives
and alternates shall be held once a year in the
Fall Semester. A sitting member is eligible for
re-election at the end of his term of office.
(iv)
Replacement elections for elected members who
resign from or cease to qualify for the Committee
will be held as soon as practicable. A member
elected in this way will serve for the remainder
of the term of the member he replaces.
-2-
.
B. That the membership of the Executive Committee of the
Senate Graduate Studies Committee shall be as follows:
1.
The Dean of Graduate Studies, or his designate
appointed from the faculty members on the Senate
Graduate Studies Committee
Chairman
2. The University Librarian
3.
Two members of each Faculty elected by the
appropriate Faculty Graduate Studies Committee
from the members of that Faculty on the Senate
Graduate Studies Committee.
4. One graduate student to be elected by and from
the students on the Senate Graduate Studies
Committee
5. The Registrar (non-voting)
6.
The Assistant Registrar-Graduate Studies (non-voting)
e
.
NOTES
(i)
The Committee quorum shall be the Chairman and one
faculty member from each Faculty
(ii)
A voting member of the Committee, if he cannot attend,
may send an alternate who shall be a member of the
Senate Graduate Studies Committee.
Alternates for
graduate students shall be graduate students and
alternates for faculty members shall be faculty members.
(iii)
Under normal circumstances, committee members under
3 above shall serve two year terms with one
member from each Faculty elected every year in the Fall
Semester.
Under exceptional circumstances a member may
be elected for a shorter term to maintain or introduce
the alternating pattern indicated.
Members under 3
above shall be eligible for re-election at the end of
their term of office.
(iv)
The member under 4 above shall normally serve a one year
term, the election to take place in the Fall Semester.
He shall be eligible for re-election at the end of his
term of office.
(v)
Replacement elections for elected members who resign
from or cease to qualify for the Committee shall be
held as soon as practicable. A member elected in this
way shall serve for the remainder of the term of the
member he replaces.
C
