61,0 

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SENATE 

Or ? 

UATE STUDIES 

COMMITTEES 

MOTION: "That the paper entitled 'Composition of the Senate 

Graduate Studies Committee and the Executive Committee 

of the Senate Graduate Studies Committee' be accepted". 

This motion passed the Executive Committee of the 

Senate Graduate Studies Committee on August 30, 1971 and the Senate 

Graduate Studies Committee on September 13, 1971. 

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Rationale 

The proposed Committee composition differs from that 

presently in effect in the following ways. 

a)

The Executive Committee is now guaranteed to be 

a sub-committee of the Senate Graduate Studies 

Committee 

b)

The Dean of Graduate Studies may have a designate 

at the Executive meetings. As this Committee meets 

regularly and the Dean sometimes has to be out of 

town, this is desirable. 

c)

The Deans of faculty on the Senate Graduate Studies 

Committee are no longer named by Faculty. This is 

done so that if new Faculties are added, the Dean 

of the new Faculty sits on the Committee automatically. 

d) Students now sit on both committees. 

s) There are more stringent requirements as to who may 

sit as 'alternates'. 

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COMPOSITION OF THE SENATE GRADUATE STUDIES 

COMMITTEE AND THE EXECUTIVE COMMITTEE OF 

THE SENATE GRADUATE STUDIES COMMITTEE 

The following membership of the Senate Graduate Studies 

Committee and the Executive Committee of the Senate Graduate Studies 

Committee was approved by the Executive Committee of the Senate 

Graduate Studies Committee on August 30, 1971 and by the Senate 

Graduate Studies Committee on September 13, 1971. 

A. That the membership of the Senate Graduate Studies 

Committee shall be as follows: 

1.

The Dean of Graduate Studies 

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Chairman 

2.

The Dean of each Faculty or his designate 

3. The University Librarian 

4.

The Chairman of each Departmental Graduate 

Studies Committee 

5.

A graduate student representative from each 

Faculty to be elected by and from the 

graduate students in that Faculty under the 

supervision of the Registrar 

6. The Registrar (non-voting) 

7.

The Assistant Registrar-Graduate Studies 

(non-voting) 

NOTES ? 

(i) The Committee quorum shall be the Chairman and 

six members of faculty. 

(ii) 

A voting member of the Committee, if he cannot 

attend, may send a qualified alternate. A 

'qualified alternate' for a member of faculty shall 

be a member of faculty who is qualified for the 

Chairmanship of his Departmental Graduate Studies 

Committee under S.294 as amended. A 'qualified 

alternate' for a graduate student shall be a 

graduate student at Simon Fraser University. 

(iii) 

Elections for graduate student representatives shall 

be held once a year in the Fall Semester. A sitting 

member is eligible for re-election at the end of his 

term of office. 

(iv) 

Replacement elections for elected members who resign 

from or cease to qualify for the Committee will be 

held as soon as practicable. A member elected in 

this way will serve for the remainder of the term of 

the member he replaces. 

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B. That the membership of the Executive Committee of the 

Senate Graduate Studies Committee shall be as follows: 

1.

The Dean of Graduate Studies, or his designate 

appointed from the faculty members on the Senate 

Graduate Studies Committee 

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Chairman 

2.

The University Librarian 

3. Two members of each Faculty elected by the 

appropriate Faculty Graduate Studies Committee 

from the members of that Faculty on the Senate 

Graduate Studies Committee. 

4. One graduate student to be elected by and from 

the students on the Senate Graduate Studies 

Committee 

5.

The Registrar (non-voting) 

6. The Assistant Registrar-Graduate Studies (non-voting) 

NOTES ? 

(i) The Committee quorum shall be the Chairman and one? 

faculty member from each Faculty 

(ii) A voting member of the Committee, if he cannot attend, 

may send an alternate who shall be a member of the 

Senate Graduate Studies Committee. Alternates for 

graduate students shall be graduate students and 

alternates for faculty members shall be faculty members. 

(iii) 

Under normal circumstances, committee members under 

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3 above shall serve two year terms with one 

member from each Faculty elected every year in the Fall 

Semester. Under exceptional circumstances a member may 

be elected for a shorter term to maintain or introduce 

the alternating pattern indicated. Members under 3 

above shall be eligible for re-election at the end of 

their term of office. 

(iv) 

The member under 4 above shall normally serve a one year 

term, the election to take place in the Fall Semester. 

He shall be eligible for re-election at the end of his 

term of office. 

(v)

Replacement elections for elected members who resign 

from or cease to qualify for the Committee shall be 

held as soon as practicable. A member elected in this 

way shall serve for the remainder of the term of the 

member he replaces. 